• "Live Check" Distribution Day

    Once a year, school districts are required to have each employee sign for his/her paycheck or pay stub.  This practice discourages the possibility of fraudulent activity.  Therefore, each employee will be required to sign a register and show picture ID to receive his/her paycheck or pay stub and Federal Form W2 on this day.

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  • PAYROLL DATES FOR 2018-2019

    Semi-monthly payroll schedule for 2018-2019.

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  • Blank Timesheet for 2018-2019 ONLY

    Timesheet for reporting hours worked.  This is for the 2018-2019 Fiscal Year ONLY.

    Please choose the payroll date from the drop-down list before beginning.  This will populate the dates so that you may proceed in completing the form.

    Any questions or concerns, please contact Lisa Jayne Doyle in the Payroll & Benefits department at x 18125.

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  • Blank Timesheet (with Comp. Time boxes) for 2018-2019 ONLY

    Timesheet for reporting hours worked.  This is for the 2018-2019 Fiscal Year ONLY.

    Please choose the payroll date from the drop-down list before beginning.  This will populate the dates so that you may proceed in completing the form.

    Any questions or concerns, please contact Lisa Jayne Doyle in the Payroll & Benefits department at x 18125.

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  • ~ What does the date range on my pay stub mean?

    The date range on your pay stub is a semi-monthly range that is applicable to hourly and per diem employees ONLY. Therefore, all hourly and per diem employees are approximately two weeks behind.  The same is true for payment of claim form items, overtime, etc.

    Contractual (i.e. salaried) employees are paid up to AND including the pay date (sometimes prepaid past the pay date) of the current pay check.  In determining the amount of pay, take the annual amount of the full contract and divide it by the number of paychecks (20, 22, 24, 26 - depending on pay election or position).  To calculate on actual days worked would be incorrect, since some pay periods have more working days than others.

    Contractual employees working less than a full fiscal year (i.e. those who start after 07/01 for 12 month employees, after 09/01 for 10 month employees, or who end before 06/30) will be prorated and should address questions to Marie Scott in the Human Resources department at x 18119.

     

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  • ~ I want to change my Federal / State Withholdings. How do I do that?

    You will need to submit a new W4 for the Federal withholding and or a new IT-2104 for State. These forms can be found on the district web site under Payroll Forms.

     

    FEDERAL & STATE WITHHOLDING INSTRUCTIONS:

    The IRS urges employees to review their withholding every year and, if necessary, fill out a new Federal W-4 and/or NYS IT-2104 and submit it to the payroll department.  For example, individuals and couples with multiple jobs, people who are having children, getting married, getting divorced or buying a home, and those who typically wind up with a balance due or large refund at the end of the year may want to consider submitting revised withholding forms.  These forms are available on our district website under Payroll Forms.  These forms are also available in the payroll office.  You may change your withholdings AT ANY TIME throughout the year and as often as needed.  Please also note that forms are required to be "current," meaning that a new form must be filled out a minimum of once every ten years whether changes are made or not.

     

    It is suggested that you seek the advice of an accountant or other tax professional if you are questioning the number of exemptions to claim, as I am not authorized to advise employees on the completion of these forms.  To correct a popular misunderstanding, I would like to clarify that what you put on these forms and what you file when you fill out your income taxes is not required to match.  Your income tax filings must reflect the correct Marital Status and Number of Dependents.  For example, if you are married, you would most likely file "Married Joint" or "Married Separately."  However, you may choose "Single" or "Married Filing Single" on your withholding forms if you wish to have more tax withheld.  In simplest terms, the withholding forms merely determine how much money is withheld from your pay throughout the year.  "Single" and "Married-Filing-Single" take out the same amount - and both options withhold a larger amount than "Married."  Also, the higher the number of exemptions, the lesser the amount of taxes will be withheld.  If you are receiving a very large refund each year, you may want to increase your exemptions on these forms.  You would then get more take home pay in each check and a smaller refund when you file your taxes.  If you have to pay a large amount each year, you may wish to enter zero allowances on these forms and you may even want to have extra money (either a specific dollar amount or a percentage is allowed) withheld from each check (line 6 on the Federal form, line 3 on the State form).  You would then have less take home pay in each check, but you should not have to pay as much when you file your income taxes. 

     

    Any employee is welcome to make an appointment with Lisa Jayne Doyle x 18125 and we could run the numbers to see the difference between the withholding amounts.  Typically, the state amount does not change by much.  The Federal amount may sometimes change significantly.

     

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  • IRS Withholding Tax Form W4

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  • NYS Withholding Tax Form IT-2104

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  • ~ I think my contract salary is wrong! Who should I notify?

    If you are a contractual employee, your contract appears on the bottom of your pay stub.  If your contract is incorrect, please notify Marie Scott in Human Resources to resolve the issue.

    If you are an hourly employee, please also notify Marie Scott in Human Resources to resolve this issue.

    If you are a substitute, please notify Joan Babcock in the Business Office to resolve this issue.

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  • Election of compensation over 24 pays (Multipay)

    Ten month employees that are eligible for the mulitpay option and who wish to change from 20 pays to 24 (Multipay) pays MUST fill out this document and forward it to Marie Scott in the Human Resources office before the start of the new school year.

    If you are currently on a 24 (Multipay) pay schedule and wish to go to 20 pays, you do NOT need to fill out this form.  If this is the case, please send instructions to Marie Scott in the Human Resources office via email or letter before the start of the school year (by June 30th).

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  • Direct Deposit Authorization Form

    Print form and fill in completely. Send to Payroll at Central Office. Please pay particular attention to the bank routing number and your account number. If you are not sure how to complete these items, ask your financial institution for help.

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  • Health Insurance Buyback Form 2018-2019

    If you are elibigle for health insurance through the district, you are insured by your spouse or parent AND your contract stipulates a buyout, you must fill out this form to receive the buyout payment.

    For positions other than Paraprofessionalsplease submit together with PROOF of other insurance, as requested on the form.  Thank you.

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  • ~ Who can have a 403(b)? (OMNI 403(b) Information)

    A 403(b) is a tax sheltered annuity.

     

    Valley Central School offers every employee an opportunity to participate in a retirement savings plan called a 403(b).  A 403(b) plan lets employees defer some of their salary. In this case, their deferred money goes to a 403(b) plan sponsored by their employer.  This deferred money does not get taxed by the federal government or state governments until distributed.

     

    OMNI is the Third-Party Administrator (TPA) that provides administrative services for 403(b) plans for Valley Central School District.  OMNI can be found on the web at www.omni403b.com if you wish to start a new 403(b).

     

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  • ~ How do I change or start a new tax sheltered annuity or 403(b)?

    In order to initiate a new 403(b) deduction or change an existing deduction, please complete the OMNI Salary Reduction Agreement and forward to the OMNI address as shown in the top right hand corner of the form.

    * Please remember to complete all applicable information, including your signature (on page 2).

    The form may be found on the district website under "Payroll Information & Forms."  Additional information regarding 403(b) deductions, and the option to submit a Salary Reduction Agreement directly online, can be found at OMNI's website: www.omni403b.com

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  • OMNI 403(b) Salary Reduction Agreement

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  • OMNI 403(b) Universal Availability Notice

    All employees of the Valley Central School District have the opportunity to save for retirement by participating in the school district's 403(b) plan. Please see attached notice for details.

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  • OMNI 403(b) Updates Quarterly Newsletter

    Most recently distributed newsletter from OMNI regarding benefits of 403(b) participation, loaded with valuable information.

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  • NYS Teachers' Retirement System

    Registration and membership with the NYS Teachers' Retirement System is mandatory for all full-time teachers and administrators and optional for most others (including substitutes).

    Please visit their website for more information as well as downloadable forms for enrollment, prior service requests and transfers, retirement estimates, etc.

    http://www.nystrs.org 

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  • NYS Employees' Retirement System

    Registration and membership with the NYS Employees' Retirement System is mandatory for all full-time support staff and optional for most others (including substitutes).

    Please visit their website for more information as well as downloadable forms for enrollment, prior service requests and transfers, retirement estimates, etc.

    http://www.osc.state.ny.us/retire/

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  • W-2 Information

    The Federal taxable income reflected on your W-2 for each calendar year is a computation of the following:
     
    Your gross earnings for the calendar year, less any retirement contributions,  less any 403(b) contributions, less any Sec. 125 flexible benefits (such as health insurance, eligible AFLAC deductions, and dependent care and unreimbursed medical benefits).
     
    Your Medicare wages box is your gross earnings, less the Sec. 125 flexible benefits mentioned above.
     
    The amount of your earnings re-directed towards the Sec. 125 benefits is not taxed by Federal, State, Social Security and Medicare. Your 403(b) contributions are taxed ONLY for Social Security and Medicare purposes.
     
    PLEASE NOTE: Federal law now requires employers to report the cost of employer-sponsored health coverage.  Box 12, Code DD, shows the cost of such coverage for the current calendar year.  The amount is NOT taxable and is for your information only.
     
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