• Non-Public School Textbook Loan Program

    For use in requesting loan of textbooks from Valley Central School District. Please complete both sheets and forward to Beth DiBenedetto, Valley Central School District, Central Administration, 944 State Route 17K, Montgomery, NY 12549.

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  • Mileage & Expense Reimbursement

    This form is to be used for mileage and related reimbursements.  First, complete the sheet labeled "log".  Sign your name on the signature line at the bottom.  On the "claim form" sheet, complete your name and address.  Add the account code to be charged in the top section.  Indicate any other expenditures for which you are claiming reimbursement (e.g. lunch, dinner, tolls).  Remember to follow all District policies regarding reimbursements.  All calculations will be automatically completed.  (Please note:  The IRS mileage reimbursement amount is .535 cents per mile from January 1 to December 31, 2017.)  THERE IS A MILEAGE CHART LOCATED ON THIS WEBSITE FOR YOUR CONVENIENCE.

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  • Mileage Chart

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  • Petty Cash Form

    This is a new petty cash form to complete in order to keep the petty cash process concise and uniform. Petty cash checks are issued in July to each building and some key departments to be used for postage, small purchases, and reimbursements throughout the school year. Once the initial check is spent the school principal may request reimbursment for expenses.
    Instructions:
    Type in school name on top of form.  Enter Initial Balance.
    As you expend the petty cash, enter the date, "paid to or received from,"reason for the expense, the account code to be charged and the amount either received or paid. The form will automatically total in the Running Balance, Total Received, Total Paid and Closing Balance.  At the end of the fiscal year, please sign and date the form. The total of any remaining cash and outstanding receipts must total the original amount authorized by the Board of Education.
     
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  • Budget Transfer Form

    To be used when an Administrator would like the Business Department to transfer monies from one Account Code to another. Please place this file on your hard drive for future use. To do so, right click on the link and choose "Save target as" then point the file to the desired directory on your computer and hit "save". The file is in Microsoft Excel Form.
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  • Blank Bid Form

    This form is to be used by all Administrative Offices, and those responsible for submitting a Local Bid of items to be quoted from at least three vendors to the Business Office. Please place this file on your hard drive for future use. To do so, right click on the link and choose "Save target as" then point the file to the desired directory on your computer and hit "save". The file is in Microsoft Excel Form.
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  • Quotation Form

    This form is to be used by all Administrative Offices, and those responsible for submitting a request for Quotation of items to be quoted from at least three vendors to the Business Office. Please place this file on your hard drive for future use. To do so, right click on the link and choose "Save target as" then point the file to the desired directory on your computer and hit "save". The file is in Microsoft Excel Form.

    Directions for Quotation Form once downloaded to your PC

    Input your items on the Quotation Form, vendor 1.

    Copy and paste onto Vendor 2, and Vendor 3.

    Input name and address of each vendor on the three sheets.

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  • Requisition Form

    This form is to be used by all Administrative Offices, and those responsible for submitting requisitions of items to be purchased from State Contract vendors to the Business Office. Please place this file on your hard drive for future use. To do so, right click on the link and choose "Save target as" then point the file to the desired directory on your computer and hit "save". The file is in Microsoft Excel Form.
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  • Claim Form

    This form is to be used by all Administrative Offices, and those responsible for submitting claims to the Business Office. Please place this file on your hard drive for future use. To do so, right click on the link and choose "Save target as" then point the file to the desired directory on your computer and hit "save". The file is in Microsoft Excel Form.
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