• Welcome to Valley Central! 

    Office of the Registrar

    Janine Maridou, Registrar

    ext. 18130

    FAX: (845) 457-3265 (Direct Fax to Registrar)

    janine.maridou@vcsdny.org


     NEW STUDENT REGISTRATION

    New students are registered by appointment at the Administration Building which is located at 944 State Route 17K, Montgomery, New York. The Registrar’s office is open from 8:00 a.m. to 4:00 p.m. during the school year and from 8:00 a.m. to 3:00 p.m. throughout the summer. Parents should obtain and complete a registration packet prior to scheduling an appointment. Packets are available at the Registrar’s office, at each of our school buildings, or they may be requested by email. To schedule an appointment, please contact Janine Maridou at (845) 457-2400, ext. 18130.

    PLEASE NOTE:

    1. The parent/legal guardian must be present at the time of registration and must provide valid photo ID.

    2. Registration is a two-step process. After meeting with the Registrar, the parent and student visit the school building where the child will attend. It is at this time that the student’s teacher/schedule is assigned and transportation arrangements are made.


    KINDERGARTEN REGISTRATION

    Registration for kindergarten students begins the spring before the child will attend. Information packets are mailed home to prospective families in March, with Registration occurring in late March through early May (depending on the individual building.) Kindergarten screening appointments are scheduled in late June for those students who have completed the registration process.

    Students must be five years old on or before December 1st of the year in which they enroll. There will be no exceptions. 

    PLEASE CONTACT YOUR LOCAL ELEMENTARY SCHOOL TO HAVE YOUR CHILD'S NAME ADDED TO THE MAILING LIST.  PLEASE NOTE: Current UPK Students are automatically enrolled in Kindergarten.

    VCSD Elementary Schools: 

    Berea Elementary: ext. 11511

    East Coldenham Elementary: ext. 12511

    Montgomery Elementary: ext. 14511

    Walden Elementary: ext. 15511

    Contact the Central Registrar by email or phone (ext. 18130) for verification of which school your child will attend, or for questions about proof of residency.


     Registration Requirements

    The following documents are required to register a student into the Valley Central School District:

    • Proof of Residency

    All new students entering the Valley Central School District must provide the proper documentation to establish residency. The documents provided must always state the student’s physical address (that is, where the student rests his or her head each night.) A post office box is never an acceptable address for the purpose of determining residency. 

    • Birth Certificate

    Proof of age is required at the time of registration. An original birth certificate with a raised seal is preferred. If you do not have an original birth certificate, we will accept your child’s original baptismal certificate with a raised seal or a valid passport. If none of these are available, other documents may be considered.

    • Health Records 

    An Immunization Record must be provided. This must be signed by a licensed health care provider.

    A Physical Exam is required within 15 days of registration for all new students.

    Proof of a dental exam is also requested at this time.

    These documents may be faxed to the Registrar at (845) 457-3265 directly from the physician’s or dentist's office for your convenience. Medical/Dental forms are part of each complete registration packet which you may pick up at District Office or request by email.

    • School Records

    Transcript (Required of all high school students, report card recommended for all other grade levels.)

    Most current Individualized Education Program (IEP) if applicable.

    • Proof of Parental Relationships

    Students will be registered when proof of parental relationship is presented. The parent/legal guardian must be present at the time of registration and must provide valid photo ID.  

    New York State Law, Section 3202, states, "A child must reside with one or both of his/her parents unless they are deceased, imprisioned or committed to an institution, having deserted or abandoned the child, or reside outside New York State." In such cases, only legally appointed guardians or foster parents may assume custody and responsibility for the care of the child.

    • Foster Children: A DSS Representative (not the Foster Parent) must register the child.  A DSS-299 form and a signed custody order are required at the time of registration.
    • Guardianship: If you have legal guardianship, documents signed by a court officer are required.
    • Separated or Divorced Parents: Document signed by a court officer stating parent has physical custody of the child is required.

    If you are not the natural parent but have legal guardianship of the student, please provide us with the appropriate documents.

    If there are any other special circumstances such as name change, custody agreement, etc., please bring those documents with you also.

     


    PROOF OF RESIDENCY  

    All new students entering the Valley Central School District must provide the proper documentation to establish residency. The documents provided must always state the student’s physical address (that is, where the student rests his or her head each night.) A post office box is never an acceptable address for the purpose of determining residency. 

    Please carefully read the section below that pertains to your situation to determine what documents are required: 

    • IF YOU ARE A HOMEOWNER, please provide (1) either a copy of your most recently paid tax bill or mortgage statement, and (2) a recent utility bill. The name and address on these documents must match the name and address of the parent or legal guardian of the student being registered. *If you have just recently closed on a new home, please provide (1) your Settlement/Closing Statement or the Certificate of Occupancy or Deed, and (2) a homeowner’s insurance policy or utility hook-up receipt. 
    • IF YOU ARE A RENTER, please supply (1) your signed lease agreement with the term listed, and (2) a current cable, electric or fuel delivery bill, or utility hook-up receipt.
    • IF YOU RENT WITHOUT A LEASE, (on a month to month basis) the following should be provided: (1) a notarized letter from the landlord (a blank form will be provided) and (2) a current cable, electric or fuel delivery bill, or utility hook-up receipt. If your utilities are included in the rent, additional documents (see list below) may be provided for consideration to establish residency. If you rent without a lease (on a month to month basis), please also request when picking up registration forms or when emailing for the same, the Landlord Statement which should be completed by your landlord and returned along with a utility bill or utility connection receipt in your name. If all utilities are included in the rent, other documentation may be considered to establish residency.
    • IF YOU LIVE WITH A DISTRICT RESIDENT, (ex: parent, grandparent, friend) and do not pay rent, please complete a set of signed and notarized affidavits, which will be provided. The affidavits must be completed as follows: The first is to be signed by the district resident, who must also provide proof of residency as stated above. The second is to be signed by the parent or legal guardian of the registering student, who will also need to provide additional documents from the non-exhaustive list below to establish residency. Please note: an official Postal Address Change confirmation is requested within 10 business days of moving into the District. If you reside with a Valley Central resident (do not own or rent your own home) please also request when picking up registration forms or when emailing for the same, the Residency Affidavits which may be completed and submitted for consideration to establish residency in the Valley Central School District. Additional supporting documents listed below should also be submitted for consideration. 

    Documents which may be used to as proof of residency: 

    Electric Bill
    Cable or Direct TV Bill
    Telephone Record
    Health Care Benefits Statement
    Driver's License (newly issued only!)
    Furniture/Appliance Delivery Receipt
    Moving Company Delivery Receipt 
    Official Postal Address Change Form
    Auto Insurance Card
    Payroll Record
    Motor Vehicle Registration 
    Bank Statement 
    DSS Verification 
    Income Tax Return
    Voter Registration
    Cellular Phone Bill
     
    Documents may be faxed directly to the Registrar at (845) 457-3256.  For questions regarding proof of residency, email the Registrar or call (845) 457-2400, ext. 18130. 
     

    If a student has a change of address or transfers within the district, is proof of residency required again? 

    YES, when a currently enrolled student has a change of address, or transfers within the school district, residency MUST be verified again. There will be NO exceptions. All mail will be sent to the previous address, and transportation will not be arranged until proper proof of residency is obtained.

    Links for New Residents

    Orange County Government

    Orange County Chamber of Commerce

    Orange County Child Care Council

    Village of Maybrook

    Village of Montgomery

    Village of Walden

    CLUB KID - An afterschool program available at Montgomery Elementary and Berea Elementary; run by YMCA of Middletown

    NYC Birth Certificates

    City of Newburgh Office of Vital Records