October 2025
Dear Parents/Guardians:
Valley Central High School invites you to attend our upcoming Parent-Teacher Conferences in the evening on Monday, November 24, 2025 and during the day on Tuesday, November 25, 2025. You will be able to schedule in-person OR virtual conferences following the schedule below.
Evening Conferences Daytime Conferences
Monday, November 24th Tuesday, November, 25th
6:00 PM – 7:20 PM – In Person Only 8:00 AM – 12:00 PM – In Person Only
7:30 PM – 8:30 PM – Virtual Only 12:50 PM – 4:00 PM – Virtual Only
If you schedule virtual conferences, you will receive a Google Calendar Invitation for each appointment which will contain a link to a Google Meet. On the date and time of your appointment, please join each Google Meet through these emails. During these times you will be provided with an opportunity for a private conference with your child’s teacher(s). Each parent-teacher conference is limited to six minutes.
In an effort to streamline the process and make it most convenient for parents, we will be using an online scheduling program called “Pick-A-Time” which will enable you to schedule your own appointment using a home computer or other electronic device. Attached to this letter you will find steps necessary to schedule your conferences. Once scheduled, you will be able to print a full schedule of what you have chosen. If you schedule virtual conferences, it is advised that you email yourself your schedule from the Pick-A-Time scheduling screen. This will provide an email containing all your Google Meet live links to your appointments. On the date and time of your appointments, please join each Google Meets through this email. Access to this website will be available starting Monday, November 3rd through Friday, November 21st. Information is available on the High School home page and will be posted in your child’s Google Classroom.
Please note that Pick-A-Time will only allow you to schedule one appointment per teacher per student. For students who have collaborative teachers, the program will schedule both teachers at the same time. If you need to cancel or change appointments, you must do it in Pick-A-Time and give at least 24 hours notice.
We believe that direct and personal communication with your child’s teachers is vital to their success. We encourage you to participate in these parent-teacher conferences. If for some reason you cannot attend, please be reminded that you are welcome to call the High School throughout the school year to meet or speak with any staff member.
We look forward to continuing our partnership with our Valley Central High School Families.
If you have any questions or problems with scheduling, please call Jennifer Guidry at 457-2400 extension 17521.
Sincerely,
Louis Adipietro
Interim Principal
Directions for Parents Teacher Conference Scheduler
There are two ways to access the scheduler:
- Click here for Pick A Time Scheduling Website or
- Visit the Valley Central High School Website for the link.
Please note that the scheduler will NOT open until:
NOVEMBER 3, 2025
They have modified the process for scheduling appointments, you can find updated directions by clicking on this YouTube Link, or following the directions listed below:
Please be advised that all previous profiles have been cleared, so even if you have registered in previous years, you will need to register again. Enter your email address and click NEXT, you will need to create a new account, enter your information then click CREATE YOUR FREE ACCOUNT.
Click the three small lines in the top left corner and then select the event.
Enter your student’s ID (found on the parent portal) and then Date of Birth (ex. 04/21/2015)
Click ADD STUDENT, the screen should show your student, you can either click PROCEED, or ADD ADDITIONAL STUDENTS, if needed.
Click the student name to book an appointment, click NEXT STEP.
Select the teacher and click FILTER SLOTS.
Select a suitable time with each teacher from the available time slots.
Click CREATE APPOINTMENT, then Return to Booking button, to create additional appointments if needed.
Clicking on the gear ring on the booked appointment you can see available options, (ex. Details, Cancel or Change time) In the Change Time mode, you can select a new available time with a teacher.
When complete, you can view all of your appointments and print your schedule in the Main Navigation Menu on the left hand side. It may be helpful to email the schedule to yourself for use during conference time.
If you have questions, email Jennifer Guidry at jennifer.guidry@vcsdny.org or call 845-457-2400 ext. 17521.