Minutes of the Board of Education

July 2020

June 2020 I May 2020 lApril 2020  l March 2020 l   February 2020 l January 2020 l December 2019 l  November 2019 l October 2019 l September 2019 l August 2019 l 

July 2020

Reorganizational and Regular Meeting – July 6, 2020 

Following the Public Hearing held for the purpose of reviewing the District’s Code of Conduct and Plain Language Summary, the Reorganizational meeting of the Board of Education was called to order in the Administration Office at 7:56 p.m. 

PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Ms. McKnight, Mrs. Messing, Mrs. Revoir and Mr. Wesenberg  ABSENT: All Present 
Also Present: Mr. Xanthis, Ms. Serratore, Mr. Conklin and Ms. McGoldrick 
Also Absent: Media (WVT/THR) 

PLEDGE TO FLAG 

Ms. McGoldrick, District Clerk, called the Reorganizational meeting to order at 7:56 p.m. 

OFFICIAL RECOGNITION OF NEW BOARD MEMBERS 

Ms. McGoldrick stated she would like to officially recognize the newly re-elected Board member, Mr. Joseph Bond and the newly elected Board member, Ms. Katie McKnight. 

ELECTION OF OFFICERS 

A. President of the Board 

The District Clerk called for nominations for President of the Board for the school year 2020-2021 and for authorization for the President to sign all legal documents such as deeds, contracts, etc. and co-affix the seal of the District.  Mrs. Messing nominated Mr. Bond for President of the Board for the 2020-2021 school year, Mr. Fitzgerald seconded the nomination.  The District Clerk asked if there were any other nominations for President of the Board; there were none. She then called for a vote for Mr. Bond as President of the Board. Voting YES: Unanimous [7:0] 
The District Clerk then turned the meeting over to the President. 

B. Vice President 

Mr. Bond made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is being recorded and streamed live on the District’s YouTube Channel. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practicable. Mr. Bond thanked Director of Technology Chris Mohr for arranging the technology to live stream tonight’s meeting.  The President then called for nominations for Vice President of the Board to serve in the absence of the President and for authorization for the Vice President to sign all legal documents such as deeds, contracts, etc. and co-affix the seal of the District.  Mr. Fitzgerald nominated Mrs. Messing for Vice President of the Board for the school year 2020-2021, Mrs. Revoir seconded the nomination. Voting YES: Unanimous [7:0] 

C. Administration of Oath of Faithful Performance 

As District Clerk, Ms. McGoldrick administered the Oath of Faithful Performance to the President, Vice-President and members of the Board of Education, and the Oath Book was signed by all. 

APPOINTMENT OF OFFICERS 

Mr. Bond noted the entire Reorganizational Agenda could be done as a Consent Agenda, as we have in the past, and suggested, if there was no objection by the Board members, that this practice be followed. It was the consensus of the Board to proceed with a Consent Agenda format. Mr. Bond asked if there were any items on the Reorganizational Agenda that Board members would like to be removed; there were none. 

Mr. Bond called for a motion to approve the Consent Agenda of the Reorganizational Meeting. Ms. McKnight moved, Mrs. Messing seconded that the following Consent Agenda Reorganizational Meeting items be accepted/approved, as listed and/or attached: 

A. Clerk of the Board/Deputy Clerk of the Board 

Ellen McGoldrick be appointed Clerk of the Board for the school year 2020-2021, including the July 2021 Reorganizational Meeting. 

B. District Treasurer/Deputy Treasurer 

Jacqueline Calarco be appointed Treasurer of the District and that Mary Hand be appointed Deputy Treasurer of the District for the school year 2020-2021. 

C. Tax Collectors 

Marie E. Pruschki be appointed Tax Collector of the District for the Towns of Montgomery and New Windsor with a 1% collection fee for the school year 2020-2021, and that Debbie Smith be appointed Tax Collector for the Town of Newburgh with a 1% collection fee. 

D. Claims Auditor/Deputy Claims Auditor 

Heather L. Gallo be appointed Claims Auditor of the District and that Joan Babcock be appointed Deputy Claims Auditor for the school year 2020-2021. 

OTHER APPOINTMENTS 

A. School Physician 

Dr. Lin-Lin Remenar of Crystal Run Healthcare Physicians LLP, be appointed School Physician for the school year 2020-2021 at the hourly rate of $125.00. 

B. School Attorneys/Bond Counsel 

Thomas, Drohan, Waxman, Petigrow & Mayle, LLP be appointed School Attorney for the school year 2020-2021 at an annual fee of $56,000.00 for general counsel, as attached. 

Bond, Schoeneck & King, PLLC be appointed School Attorney for the school year 2020- 2021 at an annual fee of $30,000.00 for negotiations and personnel, as attached. 

Bond, Schoeneck & King, PLLC be appointed Bond Counsel for the school year 2020- 2021, per attached Engagement Letter. 

C. Central Treasurers – Extraclassroom Activity Account 

A Central Treasurer authorized to sign checks and withdrawals for each school be appointed for their Extraclassroom Activity Account as per the attached list for the school year 2020-2021. 

D. Deputy Central Treasurers – Extraclassroom Activity Account 

Kristen Becker be appointed Deputy Treasurer for the High School Extraclassroom Activity Account; Geraldine Cola be appointed Deputy Treasurer for the Middle School Extraclassroom Activity Account; Catherine Giordano be appointed Deputy Treasurer for the Berea Elementary School Extraclassroom Activity Account; Mary Pettine be appointed Deputy Treasurer for the East Coldenham Elementary School Extraclassroom Activity Account; Stacie Troy be appointed Deputy Treasurer for the Montgomery Elementary School Extraclassroom Activity Account; and Tracy Barry be appointed Deputy Treasurer for the Walden Elementary School Extraclassroom Activity Account for the school year 2020-2021. 

E. Attendance Officer/Homeless Liaison 

Barbara Gravel be appointed Attendance Officer and Homeless Liaison of the District for the school year 2020-2021. 

F. Foster Care Liaison 

Marianne Serratore be appointed the Foster Care Liaison of the District for the school year 2020-2021. 

G. Records Access Officer 

Ellen McGoldrick be appointed Records Access Officer of the District for the school year 2020-2021. 

H. Records Management Officer 

Renee Marchant be appointed Records Management Officer of the District for the school year 2020-2021. 

I. Asbestos (LEA) Designee and Designated Person (DP): AHERA 

Jack DeGraw, Coordinator, Health & Safety/Risk Management, Orange-Ulster BOCES, be appointed Asbestos (LEA) Designee: AHERA of the District for the school year 2020-2021. 

Ryan Schmidt, Director of Facilities, or his designee be appointed Asbestos (LEA) Designated Person (DP): AHERA of the District for the school year 2020-2021. 

J. Financial Advisors 

Bernard P. Donegan, Inc. be appointed Financial Advisors for the school year 2020-2021 per the attached Schedule of Fees. 

K. Purchasing Agent 

The School Business Official be appointed Purchasing Agent of the District for the school year 2020-2021. 

L. Chief Emergency Officers 

Assistant Superintendent and the Director of Technology be appointed Chief Emergency Officers of the District for the school year 2020-2021. 

M. External Auditors 

Bonadio & Co., LLP be appointed External Auditor of the District for the school year 2020-2021. 

N. Internal Auditors 

Nugent & Haeussler, P.C. be appointed Internal Auditor of the District for the school year 2020-2021. 

DESIGNATIONS 

A. Official Bank Depositories 

TD Bank, ConnectOne Bank, JPMorgan Chase and the New York Liquid Asset Fund be designated Official Bank Depositories of the District for the school year 2020-2021. 

B. Regular Meetings 

The Administration Building Board Room be designated as the regular place of meeting and hour of 6:00 p.m. be designated for an anticipated Executive Session, and 6:30 p.m. be designated as the time of the public meeting of each month per attached schedule with exceptions as noted for the school year 2020-2021. Student presentations, when scheduled, will begin at 6:30 p.m. 

C. Official Newspapers 

The Times-Herald Record and Wallkill Valley Times be designated as the Official Newspapers of the District for the 2020-2021 school year. 

AUTHORIZATIONS 

A. Payroll Certification Officer/Alternate Payroll Certification Officer 

The Superintendent of Schools be named Payroll Certification Officer of the District for the school year 2020-2021, and in the absence of the Superintendent of Schools, the School Business Official be named Alternate Payroll Certification Officer of the District for the school year 2020-2021. 

B. Health Plan Representative 

The School Business Official or his/her designee be named Representative to the Health Plan/Workers Compensation Plan for the District for the school year 2020-2021. 

C. Conferences, Conventions, Workshops Attendance Approval 

The Assistant Superintendents approve Conference, Convention, and Workshop Attendance for the school year 2020-2021. 

D. Establish Petty Cash Funds 

Petty Cash Funds be established for the following for the school year 2020-2021: 

Mr. Xanthis CO $ 50.00 TBD CO 50.00 Ms. Serratore CO 50.00 Mr. Conklin CO 50.00 Ms. Coleman CO 50.00 Ms. Butler Special Education 50.00 Mr. Miller Health, PE & Athletics 50.00 Mr. Mohr Technology 50.00 Mr. Schmidt Maintenance 50.00 Ms. Ginda-Baxter HS 100.00 Mr. Burns MS 100.00 Mr. Solimando BE 50.00 Mr. McDonald EC 50.00 Mr. Canino MO 50.00 Mr. Heidemann WA 50.00 Ms. Mills Cafeteria Fund 460.00 $1,310.00 

E. Designation of Signatures on Checks 

The District Treasurer be authorized to sign all District checks, withdrawals, and money transfers (except extracurricular accounts) for the school year 2020-2021, and in the absence of the District Treasurer, the Deputy Treasurer be authorized to sign all District checks, withdrawals, and money transfers (except extracurricular accounts) for the school year 2020- 2021. 

F. Annual Reports 

The President of the Board be authorized to sign annual reports for the school year 2020- 2021. 

G. Budget Transfers on Chief School Officer’s Approval 

The Superintendent of Schools be authorized to approve budget transfers as per Board policy for the school year 2020-2021. 

H. Superintendent to Apply for Grants in Aid 

The Superintendent of Schools be authorized to apply for Grants in Aid (State and Federal) for the school year 2020-2021. 

I. Certification under Every Student Succeeds Act 

The Superintendent of Schools be authorized to provide certification under Every Student Succeeds Act. 

J. Certification and Payment of Tax Refunds 

The District Treasurer be authorized to approve and certify payments due for the correction of errors on the tax rolls, where such corrections do not exceed two thousand five hundred dollars ($2,500.00) for the school year 2020-2021. 

OFFICIAL UNDERTAKINGS (BONDS) 

All District employees will be bonded for $100,000.00 under the District’s Faithful Performance Blanket Bond and the following positions will be bonded in excess of the $100,000.00 for the school year 2020-2021: 

A. District Treasurer /Deputy Treasurer $1,000,000.00 B. District Tax Collectors 1,000,000.00 C. School Business Official 1,000,000.00 

OTHER A. Readoption of Revised Board Policy Handbook 

The revised Board Policy Handbook be readopted for the school year 2020-2021. 

B. Establishment of Mileage Reimbursement Rate 

Establish the Mileage Reimbursement Rate at the prevailing allowable I.R.S. rate. 

C. Sexual Harassment Officers 

The Assistant Superintendents and/or the Superintendent of Schools be appointed Sexual Harassment Officer of the District for the school year 2020-2021. 

D. Title VI Compliance Officer 

Marianne Serratore serve as the Title VI Compliance Officer for the 2020-2021 school year. 

E. Committee on Special Education Members 

The following be appointed as members of the Committee on Special Education for the school year 2020-2021: 

CSE Chairpersons – Director of Special Education, Assistant Director of Special Education CSE Alternate Chairpersons – Frank Jordan, Delaine Charette, Adrienne Hershfield, Dawn Moore, Lauren Koller, Melanie Montenora, Marci Rheal, Jessica Filangeri, Constandia Georgiou, Alitsa Chabut, Brittany Olah, Alisa Podgorskaya, Mara Costagliola, Angelo Leo CSE Sub-Committee Chairpersons – Director of Special Education, Assistant Director of Special Education, Frank Jordan, Delaine Charette, Adrienne Hershfield, Dawn Moore, Lauren Koller, Melanie Montenora, Marci Rheal, Jessica Filangeri, Constandia Georgiou, Alitsa Chabut, Alisa Podgorskaya School Psychologist Members – District School Psychologists, Assistant Director of Special Education Teacher Member – Student Dependent, Tiiu Presutti, Susan Turi, John Robinson Special Education Teachers – Director of Special Education, Student Dependent Alternate Special Education Teacher Members – District Special Education Teachers CSE Parent Members – Carolyn Wesenberg 

F. Committee on Preschool Special Education Members 

The following be appointed as members of the Committee on Preschool Special Education for the school year 2020-2021: 

CPSE Chairpersons – Director of Special Education, Assistant Director of Special Education Alternate CPSE Chairpersons – Frank Jordan, Lauren Koller, Jessica Filangeri, Delanie Charette, Adrienne Hershfield, Dawn Moore, Melanie Montenora, Marci Rheal, Constandia Georgiou, Alitsa Chabut, Brittany Olah, Alisa Podgorskaya, Mara Costagliola, Angelo Leo Teacher Member – Student Dependent, Tiiu Presutti, Susan Turi, John Robinson CPSE Parent Members – Carolyn Wesenberg CPSE Evaluator Member – Student Dependent 

G. 504/ADA Officers – Students 

Jane Malley be appointed Section 504 Elementary Compliance Officer, the Elementary Building Principals and/or Elementary Assistant Principals and Secondary Assistant Principals be appointed Section 504/ADA Officers, and all School Psychologists and Guidance Counselors (Secondary) be appointed Alternate Section 504/ADA Officers, for District students for the school year 2020-2021. 

H. 504/ADA Officer – Staff 

The Assistant Superintendent be appointed Section 504/ADA Officer for District employees for the school year 2020-2021. 

I. Impartial Hearing Officers 

The SED Updated List of Impartial Hearing Officers located in the Impartial Hearing Reporting System (IHRS) be approved as Impartial Hearing Officers for the District for the school year 2020-2021. 

J. Surrogate Parent 

Carolyn Wesenberg be appointed as Surrogate Parent for the District for the school year 2020-2021. 

K. Private Investigator 

JM Investigations, LLC be appointed as Private Investigator for the District for the school year 2020-2021. 

L. Dignity Act Coordinators 

The Elementary, Middle, and High Schools be appointed Dignity Act Coordinators for the school year 2020-2021 as follows: 

Berea Elementary School Katherine Gusmano Student Assistance Counselor East Coldenham Elementary School Alexandra Lerman Student Assistance Counselor
Montgomery Elementary School Melinda Sulzbach Student Assistance Counselor
Walden Elementary School Diane Smith Student Assistance Counselor Walden Elementary School Lydia Pabon-Genovez Student Assistance Counselor
Valley Central Middle School Catherine Heil Student Assistance Counselor Valley Central High School TBA Student Assistance Counselor
Alternative Learning Center Lisa Strassner Guidance Counselor 

M. Wellness Coordinator 

The Athletic Director be appointed Wellness Coordinator for the District for the school year 2020-2021. 

N. Medicaid Consultant 

Kinney Management Services, LLC be appointed Medicaid Consultant for the District for the school year 2020-2021 as attached. 

O. Lead Evaluators 

Valley Central Administrators serve as Lead Evaluators for Teachers and Principals as per attached. 

P. Data Protection Officer 

Tammy Coleman serve as the Data Protection Officer for the 2020-2021 school year. 

Voting YES: Unanimous [7:0] 

Mr. Bond noted that this concluded the Reorganizational Meeting and the Regular Meeting of the Board of Education was convened. 

CORRESPONDENCE/COMMENDATIONS 

Mr. Xanthis and Mr. Bond reviewed the attached listing of correspondence, commendations and honorable mentions. 

PROPOSED CONSENT AGENDA 

Mr. Bond introduced this Agenda item and noted that item C. 3. Under Superintendent’s Recommendations will be removed from the Proposed Consent Agenda and tabled to the next meeting for further discussion. Ms. Lewis asked that item C. 1. Under Superintendent’s Recommendations be removed for consideration separately. Mr. Bond then called for a motion. 

Mrs. Messing moved, Mr. Wesenberg seconded that the following Consent Agenda be accepted/ approved and as amended, listed and/or attached. 

CONSIDERATION OF MINUTES 

A. Regular Board Meeting Minutes dated 6/10/20 B. Special Meeting Minutes dated 6/18/20 

FINANCIAL 

A. Acceptance of Treasurer’s Report for May
B. Acceptance of Expenditure Budget Status Report for May
C. Acceptance of Revenue Budget Status Report for May
D. Acceptance of Record of Claims for May
E. Acceptance of Extraclassroom Report for May
F. Acceptance of Cafeteria Report for May
G. Acceptance of Investment Report for May
H. Approval of General Fund May Budget Transfer 

RECOMMENDATIONS OF CSE/CPSE 

FOR APPROVAL 

A. Adoption of Resolution: 

Suspension of Board Policy 2370 and Regulation 2370-R Public Participation at Board Meetings
B. Readoption of District Guidance Plan
C. Establishment of Standard Work Day Hours for ERS Employees
D. Adoption of Resolution: 
     1. 2020-2021 Free and Reduced Price Meals
E. Consideration of Agreement between Valley Central School District and Matthew Witherow – Impartial Hearing Officer for Student Discipline
F. Approval of Agreement between Valley Central School District and Center for Discovery
G. Approval of Boards of Registration and Election 2021-2022
H. Adoption of Resolution: 
     1. Orange-Ulster BOCES General Supplies Bid 

SUPERINTENDENT’S RECOMMENDATIONS 

A. Acceptance of Resignations: 

Instructional 

Jaclyn Tannazzo, Business Teacher, Valley Central School District, effective August 31, 2020
Dana DeMasi, Summer School Teacher, p/t, Valley Central Middle School, effective July 6, 2020 

Noninstructional 

Cheryl Terribile, Paraprofessional, p/t, Valley Central School District, effective June 30, 2020
B. Approval of Appointments: 

Instructional 

Elements of Science Summer Curriculum Writing Staff, p/t, Valley Central School District

Stephen Smith, Earth Science Summer Opportunities Teacher, p/t, Valley Central High School, effective June 29, 2020 through July 30, 2020 

Michele Sinn, Community-as-School Liaison, p/t, Summer 2020, Valley Central High School 

Kimberly Ronaldson, Summer School Teacher, p/t, Valley Central Middle School, effective July 6, 2020 

Noninstructional 

Summer 2020 Paraprofessional/Nurse Hours, p/t, Valley Central Middle School and Walden Elementary School 

C. Approval of Contract Terms and Conditions: 

1. Michael Bellarosa, Administrative Mentor (this item was removed for consideration separately)
2. Marianne Serratore, Assistant Superintendent
3. Brad Conklin, School Business Official (this item was tabled to the next Board meeting) 

Voting YES: Unanimous [7:0] 

OTHER 

Mr. Bond then called for a motion to consider the remaining item in the Proposed Consent Agenda, C. 1. under Superintendent’s Recommendations.  Mr. Wesenberg moved, Mrs. Messing seconded that the Board approve the Terms and Conditions for Michael Bellarosa, Administrative Mentor, for the 2020-2021 school year. Voting: YES: 6; NO: Ms. Lewis 

REPORTS 

A. Superintendent’s Report 

Mr. Bond introduced this Agenda item. Mr. Xanthis commented on the distribution of diplomas and the picture taking opportunities for this year’s senior class. Mr. Xanthis thanked all those involved for their hard work in making this event a wonderful one, especially Jayme Ginda-Baxter, Sarah Messing, Kim Carver and Kateigh and Ben Jamison. 

B. Assistant Superintendent’s Report 

Following introduction of this Agenda item, Ms. Serratore updated the Board members on the committee working on a re-opening plan and on the Racial Equity in Education Committee. 

C. School Business Official’s Report 

Mr. Bond introduced this Agenda item. Mr. Conklin provided information on the status of the internal audit, the New York State Comptroller’s audit, and the external audit to be conducted this month. He also noted that he was able to secure 27,000 reusable face masks for the reopening of school at no cost, which is a great cost saving for the District. 

D. Review of Final Enrollment 2020-2021 

Following introduction of this Agenda item, Mr. Xanthis noted that the enrollment is down only eighteen students since June 2019. The enrollment umbers have remained fairly consistent over the past few years. 

E. OCSBA Meeting – June 30, 2020 

Mr. Bond introduced this Agenda item and invited Mrs. Messing, who was able to participate in the annual end-of-year meeting, to comment. Mrs. Messing shared information provided by the guest speakers from NYSSBA, including Bob Schneider, Executive Director; Jay Worona, Deputy Executive Director & General Counsel; Brian Fessler, Director of Governmental Relations; and Barry Entwistle, Director of Member Relations. 

OTHER 

Mr. Bond noted that the Board appointed Ms. Lewis to be the liaison on the Racial Equity in Education Committee at the June 18th meeting and invited her to offer a report. Ms. Lewis reported on the recent online committee meeting with Dr. Gess LeBlanc, who has been working with the District on addressing cultural diversity and parity issues. 

OLD BUSINESS 

A. Approval of High School and Middle School Curricula 

1. Grade 8 Science 2. Digital Electronics and Robotics 3. Work Based Learning 4. Financial Accounting 153 (SUNY Orange) 5. World Issues 

Mr. Bond introduced this Agenda item, referenced the curricula that has been available for review in the Office of Curriculum and Instruction, and called for a motion. 

Mr. Wesenberg moved, Mrs. Revoir seconded that the Board approve the above listed curricula, as presented and as attached. Voting: YES: Unanimous [7:0] 

NEW BUSINESS 

A. Readoption of District Code of Conduct and Readoption of Plain Language Summary 

Mr. Bond introduced this Agenda item and noted that the revised Code of Conduct and Plain Language Summary was reviewed earlier tonight at the Public Hearing. This agenda item will be tabled to the next Board meeting to allow time for further review and/or revisions. 

B. Appointment of Committee Member/Liaison: 

1. Audit Committee
2. Policy Committee
3. Health, Safety & Wellness Committee
4. Technology Committee
5. Guidance Committee
6. Curriculum Council
7. Valley Central Education Foundation
8. Valley Central PTA Council
9. Orange County School Boards Association
10. New York State School Boards Association
11. Racial Equity in Education Committee 

Mr. Bond introduced this Agenda item. Following discussion, it was the consensus of the Board to appoint the following Committee members/liaisons: 

Audit Committee – Mr. Bond, Mr. Fitzgerald, Ms. McKnight
Policy Committee – Mr. Bond, Mrs. Messing, Mrs. Revoir
Health, Safety & Wellness Committee – Mr. Fitzgerald
Technology Committee – Mrs. Revoir
Guidance Committee – Ms. McKnight
Curriculum Council – Mrs. Revoir
Valley Central Education Foundation – Mr. Bond
Valley Central PTA Council – Ms. Lewis
Orange County School Boards Association – Mr. Fitzgerald, Mrs. Messing (Alternate)
New York State School Boards Association – Mr. Wesenberg
Racial Equity in Education Committee – Ms. Lewis, Ms. McKnight (Alternate) 

C. Approval of Curriculum Writing: 

1. Grade 8 Elements of Science 

Mr. Bond introduced this agenda item and called for a motion. 

Mr. Wesenberg moved, Mrs. Messing seconded that the Board approve the curriculum writing listed above, as presented and as attached. YES: Unanimous [7:0] 

D. Approval of Bid Recommendations: 

1. Plumbing Service Bid – Joe Lombardo Plumbing & Heating of Rockland, Inc. 2. Electrical Service – Harry Rotolo & Sons, Inc.
3. Trash Removal Service – Interstate Waste
4. HVAC Service – MDS HVACR-R, Inc.
5. Cleaning of Septic Tanks/Grease Traps – Fred A. Cook, Jr., Inc. and Hydro Jetting Power Snaking of Grease/Sewer Lines – PK Songer Plumbing 

Mr. Bond introduced this agenda item and referenced the attached bid awards. He asked the Board members if there were any objections to the consideration of all five bid awards together. There were none; he then called for a motion. 

Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board adopt the resolutions awarding the above listed bids, as presented and as attached. Voting: YES: Unanimous: [7:0] 

E. Approval of Agreement between Valley Central School District and the YMCA of Middletown. Consideration of this agenda item was tabled to the next Board meeting. 

F. First Reading of: 

1. Policy 5311.5 – Student Dress Code (Revised) 

This policy will be presented for a first reading at the next Board meeting. 

G. Adoption of Resolution: 

1. Student 2020-2 Discipline Appeal 

Mr. Bond introduced this Agenda item, read the resolution upholding the Superintendent’s decision, and called for a motion. 

Mrs. Messing moved, Mr. Fitzgerald seconded that the Board approve the resolution to uphold the disciplinary action the Superintendent has recommended concerning Student 2020-2. Voting YES: 6; NO: Mr. Wesenberg 

H. Approval of Transportation Agreement between the 

Valley Central School District and Student 2020-3 

Mr. Bond introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated June 30, 2020, and called for a motion. 

Mrs. Messing moved, Ms. McKnight seconded that the Board approve the transportation agreement between the Valley Central School District and Student 2020-3, as presented and as attached. Voting: YES: Unanimous: [7:0] 

OTHER On behalf of the Board, Mr. Bond read the following statement: 

The BOE recognizes racial injustice and certainly knows that our community is not immune to this. The BOE is aware of the concerns of members of the community. The BOE has the desire to support change and make sure that Valley Central is a fair and equitable environment for all students. But the BOE also acknowledges that change will take time, so changes will be quick but other things will take more time. 

The BOE will use feedback from the Race and Equity committee to help us identify opportunities to change and we will use our resources to help us support the implementation of those changes. Change is a process. The first two steps of change is awareness and desire, and this board has both of them. And the next step is knowledge. Right now, we are in the gathering stage of knowledge. We are committed to change, and we will do what we need to do to support that change. 

EXECUTIVE SESSION 

Mr. Bond called for a motion to move into Executive Session to discuss the evaluation of the Superintendent. No action is anticipated following Executive Session. 

Mrs. Revoir moved, Mrs. Messing seconded that the Board convene to Executive Session at 8:41 p.m. Voting YES: Unanimous [7:0] 

ADJOURNMENT 

Mr. Bond adjourned the meeting at 9:01 p.m. upon consensus of the Board.


July 6, 2020 

A Public Hearing was held by the Board of Education and was called to order in the Administration Building at 5:33 p.m. by the President, Mrs. Messing. PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Ms. McKnight, Mrs. Messing, Mrs. Revoir, and Mr. Wesenberg  ABSENT: All Present 
Also Present: Mr. Xanthis, Ms. Serratore and Mr. Conklin 
Also Absent: Media (WVT/THR) 

PLEDGE TO FLAG 

Mrs. Messing introduced the Public Hearing and turned the discussion over to Mr. Xanthis. This Hearing was held pursuant to Chapter 181 of the Laws of 2000 and Sections 2801 and 2802 of the Education Law of the State of New York for the purpose of reviewing the District Code of Conduct and Plain Language Summary. A copy of the Notice of Public Hearing is attached. 

Due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is being streamed live on the District’s YouTube page. The public has the opportunity to offer comments and ask questions by submitting them electronically or by calling a telephone line set up to receive public comment this evening. This information has been provided on the District’s website and Facebook page. 

Mr. Xanthis reviewed the annual process and the requirements for the District Code of Conduct and Plain Language Summary. Mr. Xanthis noted this year’s edits to the Code of Conduct and Plain Language Summary were revised to include language regarding the dress code. A copy of the revised documents have been posted on the District website. All students and parents annually receive a copy of the Plain Language Summary, and both the Plain Language Summary and the Code of Conduct are posted on the District’s website. New students to the District receive a copy during the registration process. Related details were shared. 

Ms. Serratore then shared the comments and questions from the public; further discussion took place. 

The re-adoption of these documents with amendments is on the agenda for approval during the regular meeting that follows this Public Hearing. 

EXECUTIVE SESSION 

Mrs. Messing noted the need for an Executive Session at this time and called for a motion. 

Mr. Fitzgerald moved, Mr. Bond seconded that the Board convene to Executive Session at 6:34 p.m. to discuss the contract negotiations and a student matter. Voting YES: Unanimous [7:0] 

Mr. Wesenberg moved, Mrs. Revoir seconded that the Board reconvene to Regular Session at 7:53 p.m. 

ADJOURNMENT 

Mr. Weseberg moved, Ms. McKnight seconded that the Public Hearing be closed at 7:54 p.m. Voting YES: Unanimous [7:0] 

June 2020

Special Meeting -June 18, 2020

The special meeting of the Board of Education was called to order at 6:00 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings.

PRESENT: Mrs. Messing, Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Ms. Schwartz and Mr. Wesenberg

ABSENT: Mrs. Revoir

Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore and Mr. Conklin

Also Absent: Media (WVT/THR) 

PLEDGE TO FLAG

Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is being held via teleconference, recorded and streamed live on the District’s YouTube page.  Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.  

Mrs. Messing introduced those attending the meeting remotely.  She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.

2020 ANNUAL DISTRICT ELECTION AND BUDGET 

OTE RESULT RESOLUTION

Mrs. Messing introduced this Agenda item, noted that a roll call vote is required, and called for a motion. 

Mr. Fitzgerald moved, Mr. Wesenberg seconded that the Board adopt the Valley Central School District 2020 Annual District Election and Budget Vote Result Resolution, as attached.  A roll call vote showed:

Mr. Bond VOTING YES
Mr. Fitzgerald VOTING YES
Ms. Lewis VOTING YES
Mrs. Messing VOTING YES
Mrs. Revoir ABSENT
Mrs. Schwartz VOTING NO
Mr. Wesenberg VOTING YES
The motion was declared duly adopted [5:1].

RECOGNITION OF NEW BOARD MEMBERS

Mrs. Messing introduced this Agenda item.  She congratulated Mr. Joseph Bond and Ms. Katie McKnight on their election to a three year term on Board of Education, and thanked Ms. Sheila Schwartz for her six years of service as a Board member.  

SUPERINTENDENT’S RECOMMENDATIONS

 Mrs. Messing referenced the Approval of Appointments and Approval of Leave of Absence and asked if there were any items to be removed for consideration separately.  Ms. Lewis requested that Item A. 2., Approval of Appointments, Noninstructional be removed for consideration separately.  Mrs. Messing then called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the Superintendent’s Recommendations be approved, as amended, presented and attached.

Approval of Appointments:

Instructional
2020 Summer Opportunities Staff, p/t, Valley Central High School [Annual Appointment]

Summer 2020 Grad Point Staff, p/t, Valley Central High School [Annual Appointment]

2020 Summer School Staff, p/t, Valley Central Middle School [Annual Appointment]

Noninstructional
Marina Censoni, Cook Manager, Valley Central School District, effective September 1, 2020 [Retirement Replacement]

Summer 2020 Paraprofessional and Nurse Hours, p/t, Valley Central High School, Berea Elementary School and East Coldenham Elementary School* to be considered separately [Annual Appointment]

Approval of Leave of Absence:

Instructional
Kristen Williams,  Special Education Teacher, Valley Central Middle School, for childcare purposes effective on or about November 12, 2020 through November 30, 2020 [Childcare Leave] Voting YES:  Unanimous [6:0]

Mrs. Messing called for the remaining item for consideration under Superintendent’s Recommendations. Mr. Bond moved, Mr. Fitzgerald seconded that the Appointment of Noninstructional Summer 2020 Paraprofessional and Nurse Hours, p/t, Valley Central High School, Berea Elementary School and East Coldenham Elementary School be approved, as presented and attached.  Voting YES:  Unanimous [6:0]

OTHER

Mrs. Messing noted that the topic of appointing a Board member to the Racial Equity in Education Committee was raised at the last Board meeting.  Ms. Serratore then provided follow up information; discussion continued. Ms. Schwartz moved, Ms. Lewis seconded that the appointment of Sonia Lewis as the Board Liaison to the Racial Equity in Education be approved.  Voting:  YES: 4; NO: Mr. Fitzgerald; Mr. Wesenberg

Board members thanked Ms. Schwartz and Mr. Bellarosa for their years of service to the District and wished them well.

ADJOURNMENT

Mr. Bond moved, Mr. Wesenberg seconded that the meeting be adjourned.  Voting:  YES: Unanimous [6:0] Mrs. Messing adjourned the meeting at approximately 6:21 p.m.


June 10, 2020

The regular meeting of the Board of Education was called to order at 6:35 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings.
PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
ABSENT: None
Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick Also Absent: Media (THR/WVT)

PLEDGE TO FLAG

Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is being held via teleconference, recorded and streamed live on the District’s Facebook page.  Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practicable.   Mrs. Messing introduced those attending the meeting remotely and thanked Director of Technology Chris Mohr and Communications Specialist Patti Behr for arranging and live streaming tonight’s teleconference.

EXECUTIVE SESSION

Mrs. Messing called for a motion to move into Executive Session to discuss the appeal of a student discipline decision and personnel matters.  Action is anticipated following Executive Session. Mr. Fitzgerald moved, Mr. Bond seconded that the Board enter into Executive Session at 6:36 p.m.  Voting YES:  Unanimous [7:0] Ms. Schwartz moved, Mrs. Revoir seconded that the Board come out of Executive Session at 7:09 p.m.  Voting YES:  Unanimous [7:0]

CORRESPONDENCE/COMMENDATIONS

Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.

PROPOSED CONSENT AGENDA

Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for consideration separately.  Ms. Lewis asked that the tenure recommendation for Special Education teacher Jeanine Lord be removed for consideration separately.  Mrs. Messing then called for a motion to approve the Consent Agenda, as amended.

Mr. Bond moved, Mr. Fitzgerald seconded that the following Consent Agenda be accepted and approved as amended, listed and/or attached. 

CONSIDERATION OF MINUTES

  1. Special Board Meeting Minutes dated 5/7/20
  2. Regular Board Meeting Minutes dated 5/11/20
  3. Special Board Meeting Minutes dated 5/20/20
  4. Annual Budget Hearing Minutes dated 6/1/20

RECOMMENDATIONS OF CSE/CPSE 

 FOR APPROVAL
Adoption of Resolution:
Suspension of Board Policy 2370 and Regulation 2370-R
Public Participation at Board Meetings

Acceptance of Donations:
Montgomery Elementary School – Monetary Donation Montgomery Elementary PTA

    Valley Central School District – Books – Hannah Lapierre

       SUPERINTENDENT’S RECOMMENDATIONS  
    Approval of Tenure Recommendations:

    Berea Tracy Addington Elementary Ed. September 1, 2020

             Berea Christopher Colella Elementary Ed. September 1, 2020

             East Coldenham Alexandra Riker School Counselor September 1, 2020

             East Coldenham Vincent Pettine Special Education       September 1, 2020

             East Coldenham Katherine Brown  Elementary Ed.       September 27, 2020

             East Coldenham Vanessa Rossi            Elementary Ed. October 10, 2020

             ALC Jeanine Lord Special Education       September 1, 2020*

             Montgomery Matthew Canino Elem.School Principal July 1, 2020

             Montgomery Maria Taylor Art September 1, 2020

             Montgomery Melissa Marino Elementary Ed. September 1, 2020

             Montgomery Danielle Quitoni Elementary Ed. October 24, 2020

             Walden Amanda Storck Elem.Ed./Spec.Ed. September 1, 2020

             Walden Jacqueline Burns ESL September 1, 2020

             Walden Lydia Pabon-Genovez School Social Worker September 1, 2020

             Walden Nicolena Newhall Special Education       September 1, 2020

             Walden Iris Rose Elementary Ed. September 26, 2020

             Middle School Justin Glodich Music September 1, 2020

             High School Thomas Plitsch Mathematics September 1, 2020

             High School Samantha Eull Fam. & Cons.Science September 1, 2020

             High School     Patrick Kemp Special Education       September 1, 2020

             High School Daryl Nelsen Foreign Language September 1, 2020

             High School Helen Menendez English September 1, 2020

             High School Nicole Speranzo Special Education       September 1, 2020

             High School Katelyn Weller Mathematics September 1, 2020

             High School Kayleigh Guercio Special Education       September 1, 2020

             High School Kristen Becker Business September 1, 2020

             District Christine Dworetsky Mathematics September 1, 2020

    * To be considered separately

    Acceptance of Juul Agreements:
    High School Allison Simoskevich Sec. School Asst. Prin.   September 1, 2021
    High School Ashley Kraus Special Education       September 1, 2021     

    Acceptance of Resignation:
    Instructional

    Eric Bartle, Physical Education Teacher, Valley Central School District, for retirement purposes, effective June 30, 2020

    Approval of Appointments:
    Instructional

    High School/Middle School Curriculum Writing, p/t, Summer 2020, Valley Central School District

    Extended School Year Program Staff, p/t, Valley Central School District, effective July 6,  2020 through August 14, 2020

    Approval of Leaves of Absence:
    Instructional

    Alexa Whitney, Elementary School Teacher (Grade 4), for childcare purposes, on or about November 19, 2020 through June 30, 2021

    Approval of Stand Alone Contracts Carryover 

    Voting:  YES: 6; NO: Ms. Schwartz

    OTHER

    Mrs. Messing then called for a motion for the agenda item removed from the Consent Agenda for consideration separately.

    Approval of Tenure Recommendations:

        ALC Jeanine Lord Special Education       September 1, 2020

    Mr. Bond moved, Mr. Fitzgerald seconded that Jeanine Lord be granted tenure in the area of Special Education, effective September 1, 2020.  Voting:  YES: 5; NO: 0; ABSTAIN: Ms. Lewis, Ms. Schwartz

    Mr. Bellarosa acknowledged this year’s tenure recipients and read the list of teachers and administrators who have been awarded tenure.  Mr. Xanthis commented on the teacher mentoring program offered at Valley Central and thanked all those who facilitate this wonderful program to support our newest teachers.  

    REPORTS

    Superintendent’s Report

    Following introduction of this Agenda item, Mr. Xanthis shared information on the celebration events planned for the seniors graduating this year.

    Deputy Superintendent’s Report

    Following introduction of this Agenda item, Mr. Bellarosa expressed his appreciation of the ongoing efforts of faculty, staff and volunteers who have assisted with the ongoing activities in the District during this time, including the budget vote and election, the daycare for essential workers, food distribution in the community, and the many events to celebrate the students at the end of the school year, especially the Class of 2020.

    Assistant Superintendent’s Report

    Following introduction of this Agenda item, Ms. Serratore spoke about the recent complaints of racism and a lack of diversity in the Valley Central community and the measures that are being undertaken to address these issues.  Based on feedback from the students and their families, Ms. Serratore has organized a group of students, parents, teachers, administrators and community members to better understand and respond to the issues of racism that exist in society and in our District.  This group, the Racial Equity in Education Committee, had its first meeting this week and will be meeting regularly throughout the summer.  Mrs. Serratore responded to questions from Board members; discussion continued.  

    Interim School Business Official’s Report

    Following introduction of this Agenda item, Mr. Conklin provided information on the extended deadline for receipt of ballots of June 16th for this year’s budget vote and election, the vote canvassing to be held on June 17th, and the Governor’s announcement of plans for a possible budget revote. 

    OLD BUSINESS

    Second and Final Reading of:
    Policy 4740 – Honor Rolls (Revised)
    Regulation 4740-R – Honor Rolls (Removed)
    Policy 5500 – Student Records (Revised)
    Regulation 5500-R – Student Records (Revised)
    Policy 8635 – Information and Data Privacy, Security, Breach and Notification (Revised)
    Regulation 8635- R – Information and Data Privacy, Security, Breach and Notification (Revised)

        Mrs. Messing introduced this Agenda item, referenced the above listed policies and regulations, and read a summary of the proposed revisions. Ms. Schwartz moved, Mr. Fitzgerald seconded that the Board adopt the above listed revised policies and regulations, as presented and attached.  Voting YES:  Unanimous [7:0]

        NEW BUSINESS

        Draft Board of Education Schedule of Meetings 2020-2021

        Mrs. Messing introduced this Agenda item, referenced the Draft Board of Education Schedule of Meetings distributed to the Board (copy attached), and noted this schedule will be approved by the Board at its upcoming Reorganizational meeting.  

        Approval of Independent Contractor Renewal: Allen Associates

          Mrs. Messing introduced this Agenda item, referenced the proposal submitted by Allen Associates dated June 3, 2020, and called for a motion. Mr. Bond moved, Mrs. Revoir seconded that the Board approve the renewal of the contract with Allen Associates for policy maintenance services for 2020-2021 school year, as listed and/or attached.  Voting YES:  Unanimous [7:0]

          Approval of Agreement between Valley Central School District and J&D Ultracare

          Mrs. Messing introduced this Agenda item, referenced agreement between the Valley Central School District and J&D Ultracare, and called for a motion. Ms. Schwartz moved, Mr. Bond seconded that the 2020-2021 Agreement between Valley Central School District and J&D Ultracare be approved.  Voting YES:  Unanimous [7:0]

          Review of Curricula:
          Grade 8 Science Curriculum
          Digital Electronics and Robotics 
          Work Based Learning
          Financial Accounting 153 (SUNY Orange)
          World Issues

              Mrs. Messing introduced this Agenda item, and noted that this curricula will be available in the office of Curriculum and Instruction for review, and will be placed on the next agenda for Board approval.

              Approval of Curriculum Writing:
              Secondary Physical Education
              Grade 7 Math Applications

                  Mrs. Messing introduced this agenda item and called for a motion. Mrs. Revoir moved, Mr. Bond seconded that the Board approve the curriculum writing listed above be approved as presented and as attached.  YES:  Unanimous [7:0]

                  Approval of ESSA Accountability 2020-2021 Participation Rate Improvement Plan:

                  Montgomery Elementary School
                  Valley Central Middle School
                  Mrs. Messing introduced this agenda item and noted that these schools have been selected to submit improvement plans to improve the rate of test participation.  These improvement plans are mandated by the State. Mr. Bond moved, Mr. Fitzgerald seconded that the improvement plans be approved, as presented and/or attached.  Voting YES:  6; NO: Mr. Wesenberg

                    Adoption of Resolution:  Student 2020-1 Discipline Appeal
                    Mrs. Messing introduced this Agenda item, read the resolution upholding the Superintendent’s decision, and called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the Board approve the resolution to uphold the disciplinary action the Superintendent has recommended concerning Student 2020-1.  Voting YES:  4; NO: Ms. Schwartz, Ms. Lewis, Mr. Wesenberg

                      OTHER
                      Establishment of a Special Meeting – June 18, 2020, 6:00 p.m.
                      Mrs. Messing introduced this Agenda item and called for a motion. Ms. Schwartz moved, Ms. Wesenberg seconded that the Board approve the establishment of a Special Board Meeting to be held on June 18, 2020 at 6:00 p.m.  Voting YES:  Unanimous [7:0]

                      Ms. Lewis offered her thoughts on the urgency of appointing a Board member to the Racial Equity in Education Committee prior to the Reorganizational meeting.  Board members responded; discussion continued.  Ms. Serratore will speak with the Committee to confirm their interest in having a Board member on the Committee and report back to the Board.

                      ADJOURNMENT 
                      Mrs. Messing called for a motion to adjourn the meeting. Ms. Schwartz moved, Mr. Bond seconded that the meeting be adjourned. Voting YES: Unanimous [7:0] The meeting was adjourned at 8:23 p.m.


                      Annual Budget Hearing: June 1, 2020

                      The Annual Budget Hearing of the Valley Central School District was convened via teleconference at 6:05 p.m. by President Sarah Messing in accordance with Governor Cuomo’s March 12, 2020 Executive Order
                      No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: None
                      Also Present: Mr. Xanthis, Ms. Serratore and Mr. Conklin
                      Also Absent: Mr. Bellarosa
                      PLEDGE TO THE FLAG
                      Mrs. Messing welcomed the Board to the required Annual Budget Hearing. Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law
                      requiring in-person access to public meetings, tonight’s meeting is being held via teleconference, recorded and streamed live on the District’s YouTube page. She noted that the public has the opportunity to offer comments
                      and ask questions by submitting them electronically or by calling a telephone line set up to receive public comment this evening. This information has been provided on the District’s website and Facebook page.
                      Mrs. Messing introduced herself, the administrators and Board members present: John Xanthis, Superintendent of Schools; Marianne Serratore, Assistant Superintendent, Brad Conklin, Interim School Business Official; Board members Joseph Bond, Art Fitzgerald, Sonia Lewis, Diana Revoir, Sheila Schwartz and Mel Wesenberg; Ellen McGoldrick, District Clerk; and Patti Behr, Communications Specialist. She thanked Chris. Mohr, Director of Technology for setting up the meeting and Brad Conklin, the Business Office staff, and all the administrators for their hard work in developing the 2020-2021 budget.
                      Mrs. Messing then turned the meeting over to Mr. Conklin. Mr. Conklin updated the Board and those in the public on the printing and mailing of the absentee ballots. He shared that the voter database company that was contracted to do our mailings let us know Friday night that there was an envelope supply issue and our absentee mailings were delayed, along with approximately fifty other districts throughout the state.  He noted that over the weekend, the District was able to source the envelopes, get the ballots and envelopes printed, and
                      assemble a District team of volunteers get the ballots ready to mail.  The ballots will be mailed out early tomorrow morning and will arrive in the coming days.  Lock boxes will be installed at Central Office and all District schools for ballot drop off and will be accessible from 8:00 a.m. – 5:00 p.m. through June 9th, with the exception of Sunday, June 7th. Mr. Conklin thanked all the many staff members who volunteered to
                      accomplish this task in a timely manner. Mr. Xanthis also expressed his appreciation for all those involved and their commitment to the Valley Central community.
                      Mr. Conklin referenced the 2020-2021 proposed budget and compliance information, which is accessible on the District’s webpage, and provided a brief review.
                      Ms. Serratore then read the comments and questions submitted by members of the community. The Central Office Administrators responded to questions and comments from the public, as well as questions from the Board members.
                      Mr. Conklin provided information on the procedure for the Board of Education Election and the 2020 candidates. There are three individuals running for two vacant seats, each for a three year term commencing July 1, 2020 and ending June 30, 2023. The candidates are, in ballot order: Joseph Bond, Katie McKnight and Sheila Schwartz.

                      Mr. Conklin reviewed voter qualifications and the ballot counting process for this year. The Central Office Administrators responded to questions regarding the absentee ballots.
                      ADJOURNMENT
                      Ms. Schwartz moved, Mr. Bond seconded that the Annual Budget Hearing be adjourned. Voting YES: Unanimous [6:0] (Mr. Wesenberg was not present at the time of the vote). Mrs. Messing adjourned the Hearing at 6:53 p.m.


                      May 2020

                      Special Meeting: May 20, 2020

                      The special meeting of the Board of Education was called to order at 6:07 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-
                      person access to public meetings.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg ABSENT: None
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
                      Also Absent: Media (THR/WVT)

                      PLEDGE TO FLAG
                      Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
                      being held via teleconference, recorded and streamed live on the District’s YouTube page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as
                      soon as practical. Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
                      Adoption of Resolution:
                      Appointment of Inspectors of Election (Revised)
                      Mrs. Messing introduced this Agenda item, read the resolution, and called for a motion.
                      Mr. Bond moved, Mr. Wesenberg seconded that the resolution appointing the Inspectors of Election for the June 9, 2020 annual school district budget vote and election be adopted, as presented and as attached. YES: 6; NO: Ms. Schwartz
                      Adoption of Property Tax Report Card and 2020-2021 Budget
                      Mrs. Messing introduced this Agenda item and turned the meeting over to the Central Office Administrators for the budget presentation.
                      Mr. Bellarosa, Ms. Serratore and Mr. Conklin presented the Superintendent’s Recommended 2020-2021 Budget and provided detailed information on the development budget process, the administrative, program and capital components of the proposed budget, and the anticipated revenues.
                      The proposed tax levy increase is 2.86%, with a budget to budget increase of 1.5%. Mr. Conklin noted that this budget is fiscally responsible, aligns with District goals, and preserves all current programs and
                      opportunities for students. He reminded the Board and those in the audience that the Governor has made no provision for a second vote this year; if the budget fails, the District will be faced with a contingency budget and need to make further cuts. Mr. Conklin invited the public to please call or email with any budget questions they may have.
                      Mrs. Messing invited the Board members to ask questions and offer comments. Board members thanked the administration for their hard work in preparing the budget during a time when there are so many unknowns; the administrators responded to questions from the Board members.
                      Mrs. Messing read the following resolution:
                      Be it hereby resolved that the 2020-2021 Property Tax Report Card is approved, thereby authorizing the Proposed 2020-2021 Budget, in the amount of $108,429,011, be placed before the qualified voters at the annual school budget vote and election on June 9, 2020 by absentee ballot only.
                      Mr. Conklin, Deputy District Clerk, called the roll:
                      Mr. Bond VOTING YES
                      Mr. Fitzgerald VOTING YES
                      Ms. Lewis VOTING YES
                      Mrs. Messing VOTING YES
                      Mrs. Revoir VOTING YES
                      Ms. Schwartz VOTING NO
                      Mr. Wesenberg VOTING YES
                      The motion was declared duly adopted [6:1].
                      Mr. Xanthis acknowledged the tremendous efforts of the Central Office Administrators in planning the budget during this challenging time and thanked the Board for their support of the proposed budget.
                      First Reading of:
                      1. Policy 0110 – Sexual Harassment (Revised)
                      2. Regulation 0110-R – Sexual Harassment (Revised)
                      3. Policy 0110.1 – Sexual Harassment of Students (New)
                      4. Policy 0110.2 – Sexual Harassment of Employees (New)
                      5. Policy 4740 – Honor Rolls (Revised)
                      6. Regulation 4740-R – Honor Rolls (Removed)
                      7. Policy 5500 – Student Records (Revised)
                      8. Regulation 5500-R – Student Records (Revised)
                      9. Policy 8635 – Information and Data Privacy, Security, Breach and Notification (Revised)
                      10. Regulation 8635 – Information and Data Privacy, Security, Breach and Notification (Revised)
                      Mrs. Messing introduced this Agenda item, referenced the above listed policy and regulation revisions, and provided an overview of the revisions recommended by the Policy Committee. These policies and regulations will be presented for a second and final reading at the June 10, 2020 Board meeting.
                      Adoption of Resolution:
                      VCTA Retirement Incentive
                      Mrs. Messing introduced this Agenda item, read the resolution, and called for a motion.
                      Mr. Bond moved, Mr. Wesenberg seconded that the resolution approving the agreement between the Valley Central School District and the Valley Central Teachers’ Association regarding the retirement incentive for 2019-2020 be adopted, as presented and attached. YES: 4; NO: Mr. Fitzgerald,
                      Ms. Schwartz; ABSTAIN: Mrs. Messing
                      Adoption of Resolution:
                      2019-2020 Student Calendar Modification
                      Mrs. Messing introduced this Agenda item, read the resolution, and called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the resolution modifying the 2020-2021 Student Calendar be adopted, as presented and attached. YES: 6; NO: Ms. Lewis

                      OTHER
                      Ms. Serratore responded to a Board member’s question regarding the proposed revision to the Honor Roll Policy.
                      Mr. Bond commented on the Valley Central Education Foundation’s efforts and encouraged those in the community to show their support of this worthy organization, which provides grants and enrichment opportunities for the students of the District.
                      ADJOURNMENT
                      Mrs. Messing called for a motion to adjourn the meeting.
                      Mr. Bond moved, Ms. Schwartz seconded that the meeting be adjourned. Voting YES: Unanimous [7:0]
                      Mrs. Messing adjourned the meeting at 7:12 p.m.

                       


                      May 11, 2020

                      The regular meeting of the Board of Education was called to order at 6:35 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in- person access to public meetings.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: None
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
                      Also Absent: Media (THR/WVT)

                      PLEDGE TO FLAG

                      Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
                      being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as
                      soon as practicable.

                      Mrs. Messing introduced those attending the meeting remotely and thanked Director of Technology Chris Mohr and Communications Specialist Patti Behr for arranging and live streaming tonight’s teleconference.

                      CORRESPONDENCE/COMMENDATIONS

                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.

                      PROPOSED CONSENT AGENDA

                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for consideration separately. Ms. Schwartz requested that Item A., Approval of Appointment under the Superintendent’s Recommendations be removed from the Consent
                      Agenda. Mrs. Messing then called for a motion to approve the Consent Agenda, as amended.

                      Mr. Bond moved, Mrs. Revoir seconded that the following Consent Agenda be accepted and approved as amended, listed and/or attached.

                      CONSIDERATION OF MINUTES

                      A. Special Board Meeting Minutes dated 4/16/20
                      B. Regular Board Meeting Minutes dated 4/20/20

                      RECOMMENDATIONS OF CSE/CPSE
                      FOR APPROVAL

                      A. Adoption of Resolution: Suspension of Board Policy 2370 and Regulation 2370-R Public Participation at Board Meetings Voting: YES: Unanimous [7:0]

                      Mrs. Messing then called for a motion for the remaining Consent Agenda item.
                      SUPERINTENDENT’S RECOMMENDATIONS
                      A. Approval of Appointment:
                      Noninstructional: Jacqueline Calarco, School District Treasurer, Valley Central School District, effective July 1, 2020

                      Mr. Bond moved, Mr. Wesenberg seconded that the Board approve the Appointment of Jacqueline Calarco, School District Treasurer, Valley Central School District, effective July 1, 2020.
                      Voting: YES: 5; NO: Ms. Lewis, Ms. Schwartz

                      REPORTS

                      A. Superintendent’s Report
                      Mr. Xanthis expressed his appreciation for the extraordinary leadership of the Central Office Administrators and the dedicated support of the faculty and support staff during this time.
                      B. Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa updated the Board and those in the online audience on the ongoing efforts to provide the best opportunities for students at this time. He noted that plans are being made for the end of school year and the next task will be structuring a plan for
                      the re-opening of schools when possible.
                      Mr. Bellarosa and Mr. Conklin responded to questions from Board members regarding the District’s costs incurred during the COVID-19 pandemic, such as food distribution to those in need, childcare for essential workers, unemployment payments and the increased cost of the upcoming budget
                      vote and election, which will be held by absentee vote only. Some of these costs may be reimbursed by the State.
                      C. Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore shared the results of the recent online survey concerning the remote learning program. She also reported that the Central Office Administrators have been working with collaboratively with administrators from districts throughout the
                      region on re-opening plans.
                      D. Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin provided information on the plans for canvassing the budget vote and election this year; the E.A.T. Capital Project BANS, which will be converted to bonds in June; and the work to be completed this summer under the Smart Schools Phase I.
                      E. OCSBA Delegates’ 39; Meeting – May 6, 2020
                      Mrs. Messing introduced this Agenda item and noted that she was able to participate in the online meeting. Materials from this meeting were previously provided to the Board members. Mrs. Messing reported that the OCSBA Annual Dinner Meeting has been cancelled and the final meeting of
                      this school year will be held on June 17th. The training for prospective Board members, which OCSBA conducts each spring, was held via Zoom. The school governance training for new Board members has been cancelled and will possibly be conducted online this year. The annual NYSSBA Convention was discussed and more information will follow. OCSBA encouraged all members to complete the 2020 Census, as it affects the amount of funding their community receives. Delegates discussed this year’s
                      budget development and the delayed budget vote and election, as well.

                      OLD BUSINESS

                      A. Adoption of Resolution:
                      Approval of Superintendent Contract
                      Mrs. Messing introduced this Agenda item and read the resolution approving the contract with the Superintendent of School, and called for a motion.

                      Mr. Wesenberg moved, Mr. Bond seconded that the Board adopt the resolution approving the Superintendent’s contract, as presented and attached. Voting: YES: 5; NO: Ms. Lewis, Ms. Schwartz

                      B. 2020-2021 Budget Discussion

                      Mrs. Messing introduced this Agenda item. Mr. Conklin referenced the budget presentation provided to the Board members and emphasized that the numbers in this budget are tentative. Further
                      information is expected from the State at the end of the week and the District will have a clearer picture at that point. Mr. Conklin noted that the tax levy will be 2.86% this year. He then reviewed the capital, administrative and program budget components, anticipated revenue, as well as the changes to the
                      budget process and vote for this year. Mr. Conklin responded to questions from the Board members.
                      C. Approval of Agreement between Valley Central School District
                      and The Devereux Foundation Mrs. Messing introduced this Agenda item, referenced the 2020-2021 agreement for special
                      education services between the District and The Devereux Foundation, and noted that this agenda item was tabled at the last meeting. She then called for a motion to bring the motion back to the table for consideration.

                      Ms. Schwartz moved, Ms. Lewis seconded that the motion for the approval of the agreement between Valley Central School District and The Devereux Foundation be brought back to the table.
                      Voting YES: Unanimous [7:0]
                      Ms. Schwartz moved, Ms. Lewis seconded that the 2020-2021 Agreement between Valley Central School District and The Devereux Foundation be approved. Voting YES: Unanimous [7:0]

                      NEW BUSINESS

                      A. Adoption of Resolutions:
                      1. Establishment of Tax Certiorari Reserve Fund 2019-2020
                      2. Funding of Reserve Funds – June 30, 2020
                      3. Transfer from Employee Benefit Reserve Fund
                      4. Dissolution of Tax Certiorari Fund 2014-2015
                      5. Establishment of Unemployment Insurance Reserve Fund
                      Mrs. Messing introduced this Agenda item, referenced the resolutions and memoranda from Mr. Conklin to Mr. Xanthis dated May 7, 2020, and called for motions. Ms. Lewis moved, Mr. Bond seconded that the resolution for the establishment of the Tax Certiorari Reserve Fund 2019-2020 be adopted, as presented and/or attached. Voting YES: Unanimous [7:0]
                      Mr. Bond moved, Mr. Fitzgerald seconded that the resolution for the Funding of Reserve Funds at June 30, 2020 be adopted, as presented and/or attached. Voting YES: Unanimous [7:0]
                      Mr. Wesenberg moved, Mrs. Revoir seconded that the resolution for the Transfer from the Employee Benefit Reserve Fund be adopted, as presented and/or attached. Voting YES: Unanimous [7:0]
                      Mr. Bond moved, Mr. Wesenberg seconded that the resolution for the Dissolution of Tax Certiorari Fund 2014-2015 be adopted, as presented and/or attached. Voting YES: Unanimous
                      Mr. Bond moved, Mr. Wesenberg seconded that the resolution for the Establishment of Unemployment Insurance Reserve Fund be adopted, as presented and/or attached. Voting YES: Unanimous
                      B. Approval of the Reduction of Tax Assessment and Payment of
                      Refund Due to Court Order and Judgment
                      1. John Coladonato
                      Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated March 26, 2020, and called for a motion.
                      Ms. Schwartz moved, Mr. Bond seconded that the Board approve the above listed Reduction of Tax Assessment and Payment of Refund due to Court Order and Judgment, as presented and attached. Voting YES: Unanimous [7:0]
                      C. Establishment of a Special Meeting – May 20, 2020, 6:00 p.m.
                      Mrs. Messing introduced this Agenda item and called for a motion.
                      Mr. Bond moved, Mrs. Revoir seconded that the Board approve the establishment of a Special Board Meeting to be held on May 20, 2020 at 6:00 p.m. YES: 5; NO: Ms. Lewis, Ms. Schwartz
                      D. Establishment of Annual Reorganizational Meeting – July 6, 2020, 6:30 p.m.
                      Mr. Bond moved, Ms. Lewis seconded that the Board approve the establishment of the Annual Reorganizational Meeting on July 6, 2020 at 6:30 p.m. Voting YES: Unanimous [7:0]
                      E. Establishment of Public Hearing – Code of Conduct – July 6, 2020, 5:30 p.m.
                      Mr. Bond moved, Ms. Lewis seconded that the Board approve the establishment of the Public Hearing on the Code of Conduct on July 6, 2020 at 5:30 p.m. Voting YES: Unanimous [7:0]

                      EXECUTIVE SESSION

                      Mrs. Messing called for a motion to move into Executive Session to discuss personnel matters. No action is anticipated following Executive Session.

                      Mr. Bond moved, Mrs. Revoir seconded that the Board convene to Executive Session at 7:45 p.m. Voting YES: Unanimous [7:0]

                      ADJOURNMENT
                      Mrs. Messing adjourned the meeting at 8:05 p.m. upon consensus of the Board.

                      Special Meeting: May 7, 2020

                      The special meeting of the Board of Education was called to order at 5:00 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-
                      person access to public meetings.

                      PRESENT: Mr. Bond, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: Mr. Fitzgerald
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
                      Also Absent: Media (THR/WVT)
                      PLEDGE TO FLAG
                      Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
                      being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.
                      Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
                      Adoption of Resolution to Rescind the Special Proposition for Capital Project
                      Mrs. Messing introduced this Agenda item, read the resolution, and called for a motion.
                      Mr. Bond moved, Mrs. Revoir seconded that the resolution rescinding the special proposition for the Capital Project be adopted, as presented and as attached. Voting: YES: Unanimous [6:0]
                      Establishment of 2020 Annual Meeting Procedures (Revised)
                      Annual District Election and Budget Vote and Public Hearing Resolution
                      Mrs. Messing introduced this Agenda item, read the resolution establishing the 2020 District Election, Budget Vote and Public Hearing, and called for a motion.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board adopt the Valley Central School District Annual District Election and Budget Vote and Public Hearing Resolution, as attached. A roll call vote showed:
                      Mr. Bond VOTING YES
                      Mr. Fitzgerald ABSENT
                      Ms. Lewis VOTING YES
                      Mrs. Messing VOTING YES
                      Mrs. Revoir VOTING YES
                      Mrs. Schwartz VOTING YES
                      Mr. Wesenberg VOTING YES
                      The motion was declared duly adopted [6:0].
                      EXECUTIVE SESSION
                      Mrs. Messing noted the need for the Board to convene in Executive Session to discuss personnel and contract negotiations. No action is anticipated following Executive Session.
                      Mr. Bond moved, Mrs. Revoir seconded that the Board convene in Executive Session at 5:17 p.m. Voting: YES: 5; NO: Mr. Wesenberg [5:1]
                      ADJOURNMENT
                      Upon unanimous consent of the Board, Mrs. Messing adjourned the meeting at 6:15 PM


                      April 2020 

                      April 20, 2020

                      The regular meeting of the Board of Education was called to order at 6:31 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-
                      person access to public meetings.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: None
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
                      Also Absent: Media (THR/WVT)
                      PLEDGE TO FLAG

                      Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.

                      Mrs. Messing introduced those attending the meeting remotely and thanked Director of Technology Chris Mohr for arranging tonight’s teleconference.
                      CORRESPONDENCE/COMMENDATIONS

                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.
                      PROPOSED CONSENT AGENDA

                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for consideration separately. There were none. Mrs. Messing then called for a motion to approve the Consent Agenda.

                      Mr. Bond moved, Mrs. Revoir seconded that the following Consent Agenda be accepted and approved as listed and/or attached.
                      CONSIDERATION OF MINUTES

                      A. Regular Board Meeting Minutes dated 3/23/20
                      B. Special Board Meeting Minutes dated 4/3/20

                      FINANCIAL REPORT

                      A. Acceptance of Treasurer’s Report for March
                      B. Acceptance of Expenditure Budget Status Report for March
                      C. Acceptance of Revenue Budget Status Report for March
                      D. Acceptance of Record of Claims for March
                      E. Acceptance of Extraclassroom Report for March
                      F. Acceptance of Investment Report for March
                      G. Acceptance of Budget Transfer Report for March

                      RECOMMENDATIONS OF CSE/CPSE
                      FOR APPROVAL

                      A. Adoption of Resolution:
                      Suspension of Board Policy 2370 and Regulation 2370-R
                      Public Participation at Board Meetings
                      B. Acceptance of Donation:
                      1. Valley Central High School – Monetary Donation
                      New York State Beef Council  

                      SUPERINTENDENT’S RECOMMENDATIONS
                      A. Acceptance of Resignations:
                      Noninstructional
                      Rebecca Maher, Paraprofessional, p/t, Valley Central School District, effective April 30, 2020
                      Voting: YES: Unanimous [7:0]

                      REPORTS

                      A. Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Xanthis shared that he and many officials from throughout Orange County have been invited to participate in an online fellowship meeting on Wednesday to review the community efforts going on at this time.

                      B. Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa updated the Board and those in the online audience on the childcare program for the essential workers and the meal distribution for families in need. He thanked all the staff and volunteers who have made these efforts possible.

                      C. Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore shared information on the instructional program and the numbers of students participating in remote learning. Follow up has been planned for students that haven’t been engaging to provide additional support where necessary.

                      D. Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin updated the Board on the New York State Comptroller’s Audit. Although the on-site audit is currently on pause, they have confirmed that the focus of the audit will be the District’s Technology Department.

                      OLD BUSINESS

                      A. 2020-2021 Budget Vote and Election Update

                      Mrs. Messing introduced this Agenda item and noted that Mr. Xanthis had updated the Board on the postponement of the budget vote and election earlier in the meeting. Mr. Conklin had no further information to provide at this time.

                      NEW BUSINESS

                      A. Adoption of BOCES Cooperative Purchasing Resolution
                      Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated April 14, 2020, and called for a motion.

                      Mr. Bond moved, Ms. Lewis seconded that the BOCES Cooperative Purchasing resolution for the 2020-2021 school year be adopted, as presented and/or attached. Voting YES: Unanimous
                      [7:0]
                      B. Approval of Pool Acid Wash and Re-grouting Bid:
                      All State Technology
                      Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated April 14, 2020, and called for a motion.
                      Mr. Bond moved, Mrs. Revoir seconded that the Pool Acid Wash and Re-grouting Bid be awarded to All State Technology, as presented and/or attached. Voting YES: Unanimous [7:0]
                      C. Approval of Agreement between Valley Central School District
                      And The Devereux Foundation Mrs. Messing introduced this Agenda item, referenced the 2020-2021 agreement for specialceducation services between the District and The Devereux Foundation, and called for a motion.
                      Ms. Schwartz moved, Ms. Lewis seconded that the 2020-2021 Agreement between Valley Central School District and The Devereux Foundation be approved.

                      Discussion took place regarding the District’s cost for this program.
                      Mr. Fitzgerald moved, Ms. Schwartz seconded that the motion be tabled to the next Board meeting. Voting YES: Unanimous [7:0]
                      OTHER

                      Ms. Schwartz moved, Mr. Wesenberg seconded that the Board amend the Agenda to include the consideration of a resolution appointing the District’s Data Protection Officer. Voting YES: Unanimous [7:0]

                      NEW BUSINESS

                      D. Adoption of Resolution:
                      1. Appointment of Tammy Coleman as the District’s Data Protection
                      Officer for 2019-2020 Mr. Wesenberg moved, Ms. Schwartz seconded that the resolution appointing Tammy Coleman as the District’s Data Protection Officer be approved, as attached. Voting YES: Unanimous [7:0]

                      ADJOURNMENT
                      Mrs. Messing called for a motion to adjourn the meeting.
                      Mr. Bond moved, Mrs. Revoir seconded that the meeting be adjourned. Voting YES: Unanimous [7:0]
                      Mr. Xanthis expressed his appreciation for the efforts of the District’s Communication Specialist, Patti Behr. He noted that she has gone above and beyond to communicate the commitment and efforts of the District’s staff, students, families and community during the school closure and has
                      also been hard at work to redesign the District’s website.

                      Ms. Lewis thanked the District’s nurses, who have assisted in the distribution of meals to families in need.
                      The meeting was adjourned at 6:59 p.m.


                      April 16, 2020

                       

                      The special meeting of the Board of Education was called to order at 5:17 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring inperson access to public meetings.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: None
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
                      Also Absent: Media (THR/WVT)
                      PLEDGE TO FLAG
                      Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
                      being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.
                      Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
                      COVID-19 Update
                      Mrs. Messing introduced this agenda item and invited the Administrators to provide an update. Mr. Xanthis thanked the Board members and all the faculty and staff for their ongoing work and support of the District during this time. Mr. Bellarosa shared information on the latest updates on the extended closure of schools through May 15th, safety protocols, new mandates, and the status of the childcare program and food distribution. Ms. Serratore commented on remote learning and the instructional program. Feedback has been received from students, parents, teachers and principals, and
                      she has worked with administrators to develop strategies for support wherever needed. Mr. Conklin spoke briefly about the budget concerns for next year, and noted that the District is waiting for further information from the state before the Board will be presented with a recommended budget in May. He noted that once a date has been determined for the budget vote and election, the detailed information and timeline will be shared with the Board and community.
                      The administrators responded to questions from the Board members.
                      Consideration of Orange-Ulster BOCES Administrative Budget
                      Mrs. Messing introduced this Agenda item, referenced the proposed administrative budget, and called for a motion.
                      Mr. Bond moved, Mrs. Revoir seconded that the Board approve the Orange-Ulster BOCES  2020-2021 Administrative Budget in the amount of $7,540,018, as attached. Voting: YES: Unanimous [7:0]
                      Consideration of Orange-Ulster BOCES Vacancies (Three)
                      Mrs. Messing introduced this Agenda item and shared related details. She proposed, if there were no objections from the Board, that all three candidates be considered together. There were no objections. She then called for a motion.
                      Mr. Fitzgerald moved, Ms. Lewis seconded that the Board cast a vote in the annual election of members of the Board of Cooperative Educational Services for each of the three candidates, Martha Bogart, Lawrence Berger and David Eaton, as attached. Voting: YES: Unanimous [7:0]
                      EXECUTIVE SESSION
                      Mrs. Messing noted the need for the Board to convene in Executive Session to discuss personnel, contract negotiations, and a student matter.
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene in Executive Session at 5:40 p.m. Voting: YES: Unanimous [7:0]
                      No action is anticipated following Executive Session.
                      ADJOURNMENT
                      Upon unanimous consent of the Board, Mrs. Messing adjourned the meeting at 6:36 p.m.


                       

                      April 3, 2020

                      The special meeting of the Board of Education was called to order at 5:00 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in person access to public meetings.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: None
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
                      Also Absent: Media (THR/WVT)
                      PLEDGE TO FLAG
                      Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
                      being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.
                      Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
                      Mrs. Messing called for a moment of silence following the Pledge for all those impacted by the Coronavirus, for those who are heroically working to serve others, for those who are suffering and have died, including Newburgh School Board Vice President Susan Prokosch who tragically lost her life this week.
                      COVID-19 Update
                      Mrs. Messing introduced this agenda item and invited the Administrators to provide an update. Mr. Xanthis, Mr. Bellarosa, and Ms. Serratore shared information on the latest updates from the County Health Department and the New York State Department of Education, and the measures the
                      District has taken to provide students with meaningful learning activities, breakfast and lunch for those in need, and securing childcare services for essential workers. Mr. Bellarosa provided detailed information on the agreement with the YMCA of Middletown for childcare services, which the Board will be asked to approve tonight. Mrs. Serratore elaborated on the District’s plans for remote learning as the schools remain closed. Mr. Xanthis shared that the Board of Regents will be meeting early next
                      week, and further guidance will be provided following that meeting.
                      The administrators responded to questions from the Board members.
                      Adoption of Resolution:
                      Approval of Agreement between Valley Central School District
                      and the YMCA of Middletown. Mrs. Messing introduced this Agenda item, referenced the resolution and proposed contract, and called for a motion.
                      Ms. Schwartz moved, Mr. Fitzgerald seconded that the resolution authorizing the contract between Valley Central School District and the YMCA of Middletown be adopted, as presented and as attached. Voting: YES: Unanimous [7:0]
                      ADJOURNMENT
                      Mrs. Messing called for a motion to adjourn the meeting.
                      Mr. Bond moved, Ms. Schwartz seconded that the meeting be adjourned. Voting YES: Unanimous [7:0]
                      Mrs. Messing thanked the Central Office staff and the entire Valley Central Family for making the necessary accommodations during the current State of Emergency due to COVID-19.
                      The meeting was adjourned at 5:27 p.m.


                      March 2020 

                      March 23, 2020

                      The regular meeting of the Board of Education was called to order at 5:00 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring inperson access to public meetings.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: None
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
                      Also Absent: Media (THR/WVT)
                      PLEDGE TO FLAG
                      Following the Pledge, Mrs. Messing called for a moment of silence for all those impacted by the Coronavirus, for all those who are suffering, for all those who are heroically working to serve others, and for Newburgh School Board Vice President Susan Prokosch who tragically lost her life this week.
                      Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
                      being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.
                      Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for consideration separately. There were none. Mrs. Messing then called for a motion to approve the Consent Agenda.
                      Ms. Schwartz moved, Mr. Bond seconded that the following Consent Agenda be accepted and approved as listed and/or attached.
                      CONSIDERATION OF MINUTES
                      A. Regular Board Meeting Minutes dated 3/9/20

                      FINANCIAL REPORT
                      A. Acceptance of Treasurer’s Report for February
                      B. Acceptance of Expenditure Budget Status Report for February
                      C. Acceptance of Revenue Budget Status Report for February
                      D. Acceptance of Record of Claims for February
                      E. Acceptance of Cafeteria Profit and Loss Report for February
                      F. Acceptance of Investment Report for February
                      RECOMMENDATIONS OF CSE/CPSE FOR APPROVAL
                      A. Adoption of Resolution:
                      Suspension of Board Policy 2370 and Regulation 2370-R
                      Public Participation at Board Meetings
                      B. Approval of Agreement between Valley Central School District
                      and 12th Rock Sports
                      SUPERINTENDENT’S RECOMMENDATIONS
                      A. Acceptance of Resignations:
                      Noninstructional
                      Catherine Longo, Food Service Helper, p/t, Valley Central School District, effective March 9, 2020
                      Irene Finocchiaro-Brisee, Paraprofessional (1:1), p/t, East Coldenham Elementary School, effective March 23, 2020
                      Donna Stanley, Custodial Worker, Valley Central School District, for retirement
                      purposes, effective October 25, 2020
                      Kristin Javaheri, Food Service Helper, p/t, Valley Central School District, effective March 10, 2020
                      B. Approval of Appointments:
                      Instructional
                      Home Tutors, p/t, Valley Central School District, effective 2019 – 2020 School Year –
                      See Attached Listing
                      Noninstructional
                      Irene Finocchiaro-Brisee, Paraprofessional, p/t, Valley Central School District, effective March 24, 2020
                      Substitute Food Service Helper, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Voting: YES: Unanimous [7:0]
                      REPORTS
                      A. COVID-19 Update
                      Mrs. Messing introduced this agenda item and invited the Administrators to provide an update. Mr. Xanthis, Mr. Bellarosa and Ms. Serratore shared information on the latest updates from the County Health Department and the New York State Department of Education, and the measures the
                      District has taken to provide students with meaningful learning activities, breakfast and lunch for those in need, and help locating childcare for essential workers. Mr. Bellarosa thanked all the faculty, staff and volunteers that have helped in so many ways to provide help and support to the students and
                      families in the community. Board members also commented on the efforts of all those involved.
                      B. Health, Safety and Wellness Committee – March 10, 2020
                      Following introduction of this Agenda item, Mr. Fitzgerald provided a summary of topics discussed at the meeting, including a COVID-19 update.
                      C. Community Participation
                      Mrs. Messing introduced this Agenda item and invited the Board members to share what events they had attended or participated in recently. Board members commented on the Community Reader Day at Walden Elementary School and the High School/Middle School’s POPS Concert last week.
                      OLD BUSINESS
                      A. 2020-2021 Budget Presentation:
                      Superintendent’s Proposed Budget
                      Mrs. Messing introduced this Agenda item and referenced the proposed budget that was presented to the Board. She asked that Board members review the budget and forward any questions they may have so the District can provide that information.
                      Mr. Conklin noted that he is working with the District’s Communications Specialist to share the 2020-2021 budget information publicly.
                      B. Adoption of Resolution to Authorize a Special Proposition for Capital Project
                      Mrs. Messing introduced this Agenda item, referenced the resolution provided to the Board members, and called for a motion.
                      Mr. Bond moved, Mrs. Revoir seconded that the resolution authorizing the special proposition for the Capital Project be adopted, as presented and as attached. Voting: YES: Unanimous [7:0]
                      C. Adoption of Resolution:
                      Declaration of Walden Elementary School Roof Reconstruction
                      Project as a SEQRA Type II Action
                      Mrs. Messing introduced this Agenda item, referenced the resolution provided to the Board members, and called for a motion.
                      Mrs. Revoir moved, Ms. Lewis seconded that the resolution declaring the Walden Elementary School Roof Reconstruction Project as a SEQRA Type II action be adopted, as presented and as attached. Voting: YES: Unanimous [7:0]
                      D. Establishment of 2020 Annual Meeting Procedures (Revised)
                      1. Annual District Election and Budget Vote and
                      Public Hearing Resolution
                      Mrs. Messing introduced this Agenda item and referenced the resolution
                      establishing the 2020 District Election, Budget Vote and Public Hearing.
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board adopt the Valley Central School District Annual District Election and Budget Vote and Public Hearing Resolution, as attached.
                      A roll call vote showed:
                      Mr. Bond VOTING YES
                      Mr. Fitzgerald VOTING YES
                      Ms. Lewis VOTING YES
                      Mrs. Messing VOTING YES
                      Mrs. Revoir VOTING YES
                      Mrs. Schwartz VOTING YES
                      Mr. Wesenberg VOTING YES
                      The motion was declared duly adopted [7:0].
                      E. Adoption of Resolution:
                      1. Waiver of Conflict of Interest with Valley Central School District
                      and Orange-Ulster BOCES
                      Mrs. Messing introduced this Agenda item, referenced the attached resolution, and called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the Board adopt the resolution waiving a potential conflict of interest between the Valley Central School District and Orange-Ulster BOCES regarding a legal opinion as to whether BOCES’ component school districts are obligated to pay BOCES for all contracted services. Voting: YES: Unanimous [7:0]
                      Ms. Lewis left the meeting at this time.

                      OTHER
                      Mrs. Messing called for a motion to amend the Agenda to include the consideration of a resolution to approve the appointment of an arbitrator to hear the appeal of a Title VI matter.
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Agenda be amended to include the appointment of an arbitrator to hear the appeal of a Title VI matter. Voting YES: Unanimous [6:0]

                      OLD BUSINESS
                      F. Adoption of Resolution:
                      1. Appointment of Ira Lobel to Hear the Appeal of a Title VI
                      Investigation Determination
                      Mr. Bond moved, Mrs. Revoir seconded that the resolution appointing Ira Lobel to hear the appeal of a Title VI Investigation Determination be adopted, as presented and as attached. Voting YES: Unanimous [6:0]

                      ADJOURNMENT
                      Mrs. Messing called for a motion to adjourn the meeting.
                      Ms. Schwartz moved, Mr. Bond seconded that the meeting be adjourned. Voting YES: Unanimous [6:0]
                      Mrs. Messing thanked the Director of Technology for setting up tonight’s meeting by teleconference and the Central Office staff for making the necessary accommodations during the current State of Emergency due to COVID-19.
                      The meeting was adjourned at 6:06 p.m.


                       

                      March 9, 2020

                      The regular meeting of the Board of Education was called to order in the Administration Building at 6:43 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir and Mr. Wesenberg
                      ABSENT: Ms. Schwartz
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Student Representatives Dan Harrington and Caroline Sweikata, approximately twenty-five people in the audience, including students, staff and community members and Media (WVT)
                      Also Absent: Media (THR)
                      EXECUTIVE SESSION
                      Mrs. Messing called for a motion to move into Executive Session to discuss VCTA and VCAA contract negotiations.
                      Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board convene to Executive Session at 6:02 p.m.  Voting YES:  Unanimous [6:0] 
                      Mrs. Messing called for a motion to come out of Executive Session at approximately 6:43 p.m.
                      Mr. Bond moved, Mr. Wesenberg seconded that the Board come out of Executive Session.  Voting YES:  Unanimous [6:0]  
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, and audiotaping of the meeting.  She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.
                      STUDENT PRESENTATION: Alternative Learning Center at Maybrook
                      Following introduction by Mrs. Messing, Assistant Director of Special Education Georgia Patchen gave a brief history of the ALC Program.  Science teacher Michael Stoduto and school psychologist Alitsa Chabut offered a PowerPoint presentation providing an overview of the ALC Program, the students it serves, and sharing some their activities.
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for discussion.  There were none.  Mrs. Messing then called for a motion to approve the Consent Agenda.
                      Mr. Wesenberg moved, Mrs. Revoir seconded that the following Consent Agenda be accepted and approved as listed and/or attached. 
                      CONSIDERATION OF MINUTES
                      Regular Board Meeting Minutes dated 2/24/20
                      RECOMMENDATIONS OF CSE/CPSE 
                      FOR APPROVAL
                      Approval of Overnight Trip Request:
                      Alternative Learning Center at Maybrook – Senior Class
                      Declaration of Obsolete Equipment 
                      East Coldenham Elementary School – GBC Binding System
                      SUPERINTENDENT’S RECOMMENDATIONS
                      Approval of Tenure Recommendation:
                      High School   Stephanie Hernandez      Foreign Language     March 14, 2020
                      Acceptance of Resignations:
                      Administrative
                      Michael Bellarosa, Deputy Superintendent, Valley Central School District, for retirement purposes, effective June 30, 2020
                      Instructional
                      Leayn Darley, Elementary School Teacher (Gr. 3), Valley Central School District, effective June 26, 2020
                      Noninstructional
                      John Truglio, Custodial Worker, p/t, Valley Central School District, effective March 5, 2020
                      Penny Bellarosa, Paraprofessional, p/t, Valley Central School District, for retirement purposes, effective June 30, 2020
                      Approval of Leave of Absence:
                      Instructional
                      Samantha Eull, Family and Consumer Science Teacher, Valley Central High School, for childcare purposes, effective on or about September 14, 2020 through November 30, 2020
                      Approval of Appointments:
                      Instructional
                      Nagla Elsakka, After-School Tutoring Program, p/t, Valley Central High School, effective 2019 – 2020 School Year
                      Substitute Teachers/Home Tutor, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Noninstructional
                      Andrea Rosato, Paraprofessional, p/t, Valley Central School District, effective March 10, 2020
                      Karisha Perez, Food Service Helper, p/t, Valley Central School District, effective March 10, 2020
                      Sherica Ridge-Kiernan, Food Service Helper, p/t, Valley Central School District, effective March 10, 2020 
                      Substitute Paraprofessional/Food Service Helpers, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Voting:  YES: Unanimous [6:0] 
                      REPORTS
                      Student Representatives’ Report
                      Mrs. Messing introduced this Agenda item and invited the Student Representatives to present their report.  Student Representatives Dan Harrington and Caroline Sweikata provided information on activities at the High School, including Senior Week activities, the start of spring sports, The Music Man student performances at the elementary schools planned for Thursday, the States swim and dive competition, and the sale of tickets for the Junior Prom. The Student Representative was thanked for the report and left the meeting at this time.
                      Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Xanthis shared information from the Mid-Hudson Catskill Council of School Superintendents Conference on February 21st and the New York State Council of School Superintendents’ Winter Institute March 1st through March 3rd.
                      Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa shared updated information on the coronavirus received from the New York State Department of Education and the New York State Department of Health, and shared concerns about how it might impact the community and schools.  He noted that Central Office Administrators met with the Cabinet to brainstorm on emergency plans and procedures as the situation develops.
                      Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore shared that the District received approval on the first phase of the Smart Schools Technology Grant application, which focuses on safety.  The Director of Technology is working with vendors and the improvements should be implemented in the very near future.
                      Ms. Serratore also shared information on the submission of the required Participation Improvement Plan for any school in the lowest ten percent of schools within the state.  This plan is to improve the District’s participation rate on the ELA and math assessments.  She noted that the Board will be asked to approve the District’s plan in May.
                      Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin referenced the handout that the Board had received concerning repairs to the roof at Walden Elementary School and work to be done under the proposed Capital Project.  He then asked Mr. Ritzenthaler from CSArch to review the recommendations for the Board and those in the audience.  
                      Mr. Conklin and Mr. Ritzenthaler responded to questions from the Board members.
                      Mr. Conklin updated the Board on the New York State Comptroller’s audit of the District; the status of the District’s internal audit; the appointment of the internal claims auditor; a transportation issue; the submission of the ESSA report to the State.
                      Curriculum Council– March 4, 2020
                      Mrs. Messing introduced this Agenda item and invited Mrs. Revoir to provide a summary.  Mrs. Revoir shared that the committee reviewed topics on the vocation program and teaching of life skills; the primary learning standards and productive play activities at the elementary level; and the Race, Identity and Justice elective at the High School.  Ms. Serratore also noted that a team of teachers from Montgomery Elementary School gave a presentation on the CTS model, teaming a special education teacher with regular education teachers, and reported that it has been working very well.
                      OCSBA Delegates Meeting – March 4, 2020
                      Mrs. Messing introduced this Agenda item and noted that she was able to attend the meeting.  She reported on the topics covered, which included a presentation on students’ right of free speech; a review of the NYSSBA Capital Conference; the Orange-Ulster BOCES proposed budget; and an update on COVID-19.  The Board members were provided with handouts from the meeting.
                      Community ParticipationMrs. Messing introduced this Agenda item and invited the Board members to share what events they had attended or participated in recently.  Board members commented on the drama club productions at Walden and Montgomery Elementary Schools, Drama II practice, the Multi-Cultural Day at Montgomery Elementary School, basketball games, the PTA Council’s Founders Night, East Coldenham Elementary School’s Founders Night, and the Montgomery Elementary School’s DARE Graduation.
                      PUBLIC PARTICIPATION
                      There were two people requesting time to speak this evening:
                      Diane Savage – Special Olympics
                      Tara LaPierre – Safety at the Middle School
                      OLD BUSINESS

                      2020-2021 Budget Presentation:
                      Operations & Maintenance
                      Transportation
                      Fund Balance
                      Revenues
                      Following introduction of this Agenda item by Mrs. Messing, Mr. Conklin presented a PowerPoint review of the District’s operations, maintenance and transportation budgets and an overview of the work that has been accomplished this year.  He noted that budgets for these departments will be kept as tight as possible for next year.
                      Mr. Conklin then reviewed the fund balance and the anticipated revenues for next year’s budget.  
                      Mr. Conklin noted that the reallocation of funds and the elimination of some positions, services or programs will be necessary to keep the budget for next year at a minimal increase; the recommendation is to decrease expenditures through retirements and attrition rather than layoffs.
                      Mr. Conklin responded to questions from Board members.
                      NEW BUSINESS
                      Adoption of Resolution:Appointment of District Claims Auditor.
                      Mrs. Messing introduced this Agenda item, referenced the resolution appointing Heather L. Gallo as the District’s Internal Claims Auditor, and called for a motion.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board adopt the resolution appointing Heather L. Gallo as the District’s Internal Claims Auditor for the 2019-2020 school year, as presented and attached.  Voting:  YES: Unanimous [6:0]
                      ADJOURNMENT
                      Mrs. Messing called for a motion to adjourn the meeting.Mr. Wesenberg moved, Mr. Fitzgerald seconded that the meeting be adjourned. Voting YES: Unanimous [6:0]
                      Mrs. Messing adjourned the meeting at 8:03 p.m.


                      February 2020

                      February 24, 2020

                      The regular meeting of the Board of Education was called to order in the Administration Building at 6:45 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: Mr. Fitzgerald
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, and approximately twenty-five people in the audience, including students, staff and community members
                      Also Absent: Student Representatives, Media (WVT/THR)
                      EXECUTIVE SESSION
                      Mrs. Messing called for a motion to move into Executive Session to discuss personnel matters, a student matter, possible litigation and contract negotiations.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board convene to Executive Session at 6:00 p.m.  Voting YES:  Unanimous [5:0] Mrs. Revoir was absent at the time of the vote.
                      Mrs. Messing called for a motion to come out of Executive Session at approximately 6:45 p.m.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board come out of Executive Session. Voting YES:  Unanimous [6:0]  
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, and audiotaping of the meeting.  She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.
                      MOMENT OF SILENCE
                      Following the Pledge, Mrs. Messing requested a moment of silence for Grace Skopin who passed away last week.  Mrs. Skopin was a special education teacher at Berea Elementary School and retired in April 2014 after thirteen years in the District.    
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for discussion.  There were none.  Mrs. Messing then called for a motion to approve the Consent Agenda. Mr. Bond moved, Mrs. Revoir seconded that the following Consent Agenda be accepted and approved as listed and/or attached. 
                      CONSIDERATION OF MINUTES
                      Regular Board Meeting Minutes dated 2/10/20
                      FINANCIAL REPORT 
                      A. Acceptance of Treasurer’s Report for January
                      B. Acceptance of Expenditure Budget Status Report for January
                      C. Acceptance of Revenue Budget Status Report for January
                      D. Acceptance of Record of Claims for January
                      E. Acceptance of Extraclassroom Report for January
                      F. Acceptance of Cafeteria Report for January
                      G. Acceptance of Investment Report for January
                      H.  Acceptance of Budget Transfer Report for January
                      RECOMMENDATIONS OF CSE/CPSE 
                      FOR APPROVAL
                      Acceptance of Donation:
                      Alternative Learning Center – Microwave Oven
                      Mrs. Diane Cascarino
                      SUPERINTENDENT’S RECOMMENDATIONS
                      Acceptance of Resignation
                      Instructional
                      Jennifer Comfort, Science Teacher, Valley Central School District, effective February 21, 2020
                      Michelle Bohler, Elementary School Teacher (Gr. 5) (Regular Substitute), Berea Elementary School, effective March 1, 2020
                      Leayn Darley, Elementary School Teacher (Gr. 3), Valley Central School District, effective June 26, 2020
                      Noninstructional
                      Harrison Drury, Paraprofessional, p/t, Valley Central School District, effective February 21, 2020
                      Approval of Appointments:
                      Instructional
                      Michelle Bohler, certified in Early Childhood (Birth-Gr. 2) and Childhood Ed. (Gr. 1-6), appointed to a four-year probationary period in the Elementary Education tenure area, commencing September 1, 2019 and ending September 1, 2023*
                      Substitute Teachers/Home Tutors, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      *To the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulation, in order to be considered for tenure, teachers and principals appointed to a four-year probationary period must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
                      Noninstructional
                      Crystal Bond, Paraprofessional, p/t, Valley Central School District, effective February 25, 2020
                      Jennifer Nunez, Food Service Helper, p/t, Valley Central School District, effective February 25, 2020
                      Heather Forrestal, Paraprofessional (1:1), p/t, Berea Elementary School, effective February 25, 2020
                      Substitute Paraprofessional, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Cocurricular
                      Spring 2020 Coaching and Non-Paid Coaching Assignments, p/t, Valley Central School District, effective 2019-2020 School Year – See Separate Listing
                      Approval of Salary Adjustment:
                      Noninstructional
                      Patricia Behr, Media Specialist, p/t, Valley Central School District, effective January 1, 2020 Voting:  YES: 5; NO: Ms. Schwartz
                      REPORTS
                      Student Representatives’ Report
                      The Student Representatives were not present this evening.
                      Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Xanthis noted that he attended the Mid-Hudson Catskill Council of School Superintendents on February 21st.  In the interest of making time available for the budget presentation tonight, he will report on the conference at the next meeting.
                      Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa spoke on the topic of Community Benefit Agreements.  He noted that the District is exploring possible avenues for donations to benefit the school district.
                      Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore shared that she will be speaking about curriculum and instruction during the budget presentation.
                      Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin updated the Board on the New York State Comptroller’s audit of the District; the internal audit; the internal claims auditor position; the repair estimate for the roof at Walden Elementary School; the deadline for alternate student transportation requests for next school year; an upcoming bid for grouting at the pool; and DOT planning for the installation of a traffic light at the High School/Middle School complex. Mr. Conklin responded to questions from the Board members.
                      Technology Committee – February 19, 2020 
                       Mrs. Messing introduced this Agenda item.  Ms. Serratore attended the meeting and recapped the topics covered by the Committee, including Promethean Boards, the Smart Schools grant, the STEAM curriculum and Class Link, a new app that will allow students to use a single sign-in.
                      Community Participation
                      Mrs. Messing introduced this Agenda item and invited the Board members to share what events they had attended or participated in recently.  Board members commented on basketball games, practice for the musical at the High School, the All Night Grad Tricky Tray, the Orange County Arts Council Showcase at the Galleria Mall, the VC 21 presentation, and the Montgomery Drama Club production of Peter Pan, Jr.
                      PUBLIC PARTICIPATION
                      There were two people requesting time to speak this evening:
                      Melissa Verlin – VCSD Facebook page comments
                      Don Berger – Industrial Development Association
                      OLD BUSINESS
                      2020-2021 Budget Presentation:
                      Curriculum and Instruction
                      Special Education
                      BOCES
                      Athletic Program
                      Mrs. Messing introduced this Agenda item and invited Ms. Serratore and Mr. Conklin to review tonight’s budget presentation.  Mr. Conklin briefly spoke about the tax cap calculation and noted that this number needs to be filed with the State by the end of the business day on February 28th.  He reminded the Board that next year’s budget needs to be very tight.  Ms. Serratore reiterated the District’s focus on mental health and social/emotional learning, safety, curriculum and instruction, and facilities, and spoke about the programs, staffing and professional development that support the goals outlined in the District’s Strategic Improvement Plan.  
                      Ms. Serratore reviewed the upward trend in the rate of special education classifications and noted that this is not unlike other Districts in the area.  She then reviewed CSE placements and the special education budgets for 2018-2019, the current school year, and a tentative budget for next year.  
                      Mr. Conklin gave an overview of services offered by BOCES.  He then reviewed the BOCES Services expenditures for 2018-2019, the budget adopted for the 2019-2020 school year, and the budget projected for next year’s services.
                      Mr. Conklin offered a highlight of the 15 athletic programs in the District, which includes 56 teams.  He noted that in the Fall 2019 season, there were seven teams that were recognized by the NYSAA as scholar athletes.  He then presented the expenditures for 2018-2019, the budget for the current school year and a tentative budget for next year’s athletics.
                      Ms. Serratore and Mr. Conklin responded to questions from Board members.
                      NEW BUSINESS
                      Establishment of 2020 Annual Meeting Procedures
                      1.  Annual District Election and Budget Vote and Public Hearing Resolution
                      2. Appointment of Permanent Chairperson, Assistant Clerks and Inspectors of Election Resolution
                      Following introduction of this Agenda item by Mrs. Messing, Mr. Conklin noted roll call votes are required for each resolution.   He then called the roll:
                      Mr. Bond PRESENT
                      Mr. Fitzgerald ABSENT
                      Ms. Lewis PRESENT
                      Mrs. Messing PRESENT
                      Mrs. Revoir PRESENT
                      Mrs. Schwartz PRESENT
                      Mr. Wesenberg PRESENT
                      Mr. Conklin referenced the first resolution establishing the District Election, Budget Vote and Public Hearing.
                      Mr. Bond moved, Mr. Wesenberg seconded that the Board adopt the Valley Central School District Annual District Election and Budget Vote and Public Hearing Resolution, as attached.  A roll call vote showed:
                      Mr. Bond VOTING YES
                      Mr. Fitzgerald ABSENT
                      Ms. Lewis VOTING YES
                      Mrs. Messing VOTING YES
                      Mrs. Revoir VOTING YES
                      Mrs. Schwartz VOTING YES
                      Mr. Wesenberg VOTING YES
                      The motion was declared duly adopted [6:0].
                      Mr. Conklin referenced the second resolution appointing the Permanent Chairperson, Inspectors of Election and Assistant Clerk, and called for a motion.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board adopt the Resolution for Appointment of Permanent Chairpersons, Inspectors of Election, and Assistant Clerk, as attached.  A roll call vote showed:
                      Mr. Bond VOTING YES
                      Mr. Fitzgerald ABSENT
                      Ms. Lewis VOTING YES
                      Mrs. Messing VOTING YES
                      Mrs. Revoir VOTING YES
                      Mrs. Schwartz VOTING YES
                      Mr. Wesenberg VOTING YES
                      The motion was declared duly adopted [6:0].
                      Review of Petitions for Board Candidates’ Seats 2020-2021
                      Informational Packet for Board Candidates
                      Mrs. Messing introduced this Agenda item.  Mr. Conklin noted that Board members had received the petitions and information in their packets and briefly reviewed the process.  Copies will be made available in the Administration Building for those wishing to pick up a petition.  
                      Nomination of BOCES’ Candidates
                      Lawrence Berger
                      David Eaton
                      Martha Bogart
                      Mrs. Messing introduced this Agenda item and referenced the letters of interest from the candidates listed above.
                      Mrs. Messing moved, Mr. Bond seconded that the Board nominate Lawrence Berger, David Eaton and Martha Bogart as candidates for election to the Orange-Ulster Board of Cooperative Educational Services.  Voting YES:  Unanimous [6:0]
                      Approval of Agreement between Valley Central School District 
                      and KidsPeace
                      Mrs. Messing introduced this Agenda item, referenced the agreement for tutoring services for a District student placed in a facility outside the state, and called for a motion.
                      Mrs. Revoir moved, Mr. Bond seconded that the Board approve the agreement between Valley Central School District and KidsPeace, as attached.  Voting YES:  Unanimous [6:0]
                      Adoption of Restated District 403(b) Plan
                      Mrs. Messing introduced this Agenda item, referenced the documents provided to the Board, and called for a motion.
                      Mr. Wesenberg moved, Mrs. Revoir seconded that the Board adopt the restated District 403(b) Plan, as presented and as attached.  Voting YES:  Unanimous [6:0]
                      Adoption of Resolution:
                      Authorizing the Appeal of the Order of the Impartial Hearing Officer in SED Impartial Hearing Reporting System Cases No. 523385 and 527937
                      Mrs. Messing introduced this Agenda item, referenced the resolution and noted that Board was briefed on this Agenda item in Executive Session.  She then called for a motion.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board authorize the Appeal of the Order of the Impartial Hearing Officer in SED Impartial Hearing Reporting System Cases No. 523385 and 527937.  Voting:  YES: 5; NO: Ms. Schwartz
                      ADJOURNMENT 
                      Mrs. Messing called for a motion to adjourn the meeting.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board that the meeting be adjourned. Voting YES: Unanimous [6:0]
                      Mrs. Messing adjourned the meeting at 7:48 p.m.


                      February 10, 2020

                      The regular meeting of the Board of Education was called to order in the Administration Building at 6:49 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: All Present
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Dan Harrington and Caroline Sweikata, Student Representatives, and approximately fifty people in the audience, including students, staff and community members
                      Also Absent: Media (WVT/THR)
                      EXECUTIVE SESSION
                      Mrs. Messing called for a motion to move into Executive Session to discuss the Superintendent’s contract and seek advice from legal counsel.
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene to Executive Session at 6:02 p.m.  Voting YES:  Unanimous [4:0]  Ms. Lewis, Mrs. Revoir and Mrs. Schwartz were absent at the time of the vote.
                      Attorney Dan Petigrow joined the Board in Executive Session.
                      Mrs. Messing called for a motion to come out of Executive Session at approximately 6:48 p.m.
                      Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board come out of Executive Session. 
                      Voting YES:  Unanimous [5:0]  Ms. Lewis and Ms. Schwartz were absent at the time of the vote.
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, and audiotaping of the meeting.  She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.
                      STUDENT PRESENTATION
                      Montgomery Elementary School
                      Following introduction by Mrs. Messing, Principal Matthew Canino spoke briefly about the Project Fit America program and curriculum.  The students and their teachers, Mrs. Giudice and Mr. Luciano, then offered a presentation on the Project Fit America program. The teachers commented on how the Project Fit program dovetails with the District’s physical education program and the mental health initiative.  The students discussed some of their favorite activities and demonstrated one of their favorite challenges from the program. Board of Education members were invited to participate in the challenge. 
                      Following their presentation, the students and advisors were thanked and a round of applause was offered. The students and their parents left the meeting at this time.
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for discussion.  There were none.  Mrs. Messing then called for a motion to approve the Consent Agenda. Mr. Wesenberg moved, Mr. Bond seconded that the following Consent Agenda be accepted and approved as listed and/or attached. 
                      CONSIDERATION OF MINUTES
                      Regular Board Meeting Minutes dated 1/13/20
                      Special Meeting Budget Work Session Minutes dated 1/13/20
                      Special Meeting Minutes dated 1/27/20
                      FINANCIAL REPORT 
                      Acceptance of Treasurer’s Report for December
                      Acceptance of Expenditure Budget Status Report for December
                      Acceptance of Revenue Budget Status Report for December
                      Acceptance of Record of Claims for December
                      Acceptance of Extraclassroom Report for December
                      Acceptance of Cafeteria Report for December
                      Acceptance of Investment Report for December
                      Approval of General Fund Budget Transfers for November & December
                      RECOMMENDATIONS OF CSE/CPSE 
                      NEW BUSINESS
                      Approval of Overnight Trip Requests:
                      Valley Central High School – Art Honor Society
                      Valley Central High School – Varsity Softball
                      Valley Central High School – Varsity Girls Track Team
                      Acceptance of Donation:
                      Valley Central School District
                      St. Andrews’s Episcopal Church and Douglas and June Gridley
                      Adoption of Resolution:
                      Amendment of Motion to Fund Advisor Position
                      Declaration of Obsolete Equipment:
                      Valley Central High School – Refrigerator Cabinets
                      SUPERINTENDENT’S RECOMMENDATIONS
                      Acceptance of Resignations:
                      Noninstructional
                      Carol Robinson, School District Treasurer, Valley Central School District, for retirement purposes, effective July 30, 2020
                      Margaret Davis, Custodial Worker, Valley Central School District, for retirement purposes, effective August 3, 2020
                      Nancy Brother, Registered School Nurse, Valley Central School District, for retirement purposes, effective May 31, 2020
                      Roy Davis, Jr., Head Custodian, Valley Central School District, for retirement purposes, effective August 3, 2020
                      Janet Vonronn, Food Service Helper, p/t, Valley Central School District, effective February 14, 2020
                      Dianna Goldman, Custodial Worker, Valley Central School District, for retirement purposes, effective August 1, 2020
                      Approval of Appointments:
                      Instructional
                      Substitute Teachers/Home Tutor, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Noninstructional
                      Jessica Ronaldson, Registered School Nurse (Regular Substitute), Valley Central School District, extension of leave position from January 31, 2020 through June 30, 2020
                      Susan Connoly, Paraprofessional, p/t, Valley Central School District, effective February 11, 2020
                      Tracy Barry, p/t, Deputy Treasurer for Walden Elementary School’s Extra Classroom Activity Account, effective February 3, 2020 through June 30, 2020
                      Substitute Paraprofessionals/Custodial Worker/Food Service Helpers, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Extracurricular
                      Advisor, p/t, East Coldenham Elementary School, effective 2019 – 2020 School Year – See Attached Listing
                      Voting:  YES: Unanimous [7:0]
                      REPORTS
                      Student Representatives’ Report
                      Mrs. Messing introduced this Agenda item and invited the Student Representative to present the report.  Student Representatives Dan Harrington and Caroline Sweikata provided information on activities at the High School including the first annual Viking Pride Competition, the recent Attaboy assembly promoting good choices, senior activities, the upcoming Sweetheart Serenades and plans for the All Night Grad Tricky Tray on February 21st at 5:30 p.m. in the Middle School. The Student Representative was thanked for the report and left the meeting at this time.
                      Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Xanthis shared that he had attended the “Pink Out” Girls Basketball Game last week.  He reported that it was a great event and a wonderful tribute to the athletic trainer.
                      Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa reviewed enrollment numbers in the buildings.  Mr. Conklin noted that there are two large residential developments planned for the District that may create space issues in the building in the next few years.
                      Mr. Bellarosa also shared information on the coronavirus received from the New York State Department of Education and the New York State Department of Health.  Mr. Xanthis noted that our Head Nurse, Connie Griffin, and the Orange County Department of Health have been very helpful with additional information and advice on precautions and plans to communicate in the event that there is a suspected case in the area.
                      Assistant Superintendent’s ReportFollowing introduction of this Agenda item, Ms. Serratore shared good news from the Technology Department.  She noted that the Director of Technology was able to obtain an additional 200 used computers from the New York State Create Program, which amounts to a savings of approximately $146,000 to the District.  Mrs. Serratore also reported that a survey is currently being conducted with the teachers and students on their experience with the Chromebooks, and the feedback will provide information on how the District can continue to make this initiative successful.  
                      Ms. Serratore shared that the District has been invited to the upcoming BOCES Vaping Symposium on February 12th.  She has been asked by ADAC to sit on a panel of key collaborators.
                      Ms. Serratore noted that she is working on a video showcasing the District’s STEAM curriculum;   once completed, it will be shared on Facebook.
                      Ms. Serratore spoke briefly about the recently released graduation rates.  She noted that the majority of the students who did not graduate had moved into the District after the 8th grade, and it may be a good idea to look into how we can better support the students as they transition into the District.
                      Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin noted that the Board had received an inspection report regarding the roof at Walden Elementary School.  He asked Mr. Ritzentahaler from CSArch to review the findings for the Board and those in the audience.  Recommendations for the repair will be prepared by CSArch.  Following his review, Mr. Ritzenthaler answered questions from a Board member.
                      Mr. Conklin then updated the Board on the New York State Comptroller’s Audit of the District.  The examiner that has been conducting the audit since mid-November has transferred to another position in the Comptroller’s Office.  It is expected that a new examiner will be assigned and begin next week.
                      Mr. Conklin shared that the District’s Internal Audit is now complete and a review with the District’s Audit Committee will be scheduled in the coming weeks.  Mr. Conklin noted that he will be meeting with Allen Walter from the Bonadio Group for a preliminary meeting tomorrow to discuss the District’s upcoming External Audit.  Mr. Conklin also shared that he has spoken with Orange-Ulster BOCES and the District will have an internal claims auditor assigned during the week of March 2nd.
                      Mr. Conklin also updated the Board on an upcoming bid for pool grouting at the High School and approval of the Capital Bond Project on the February 24th Board meeting.
                      Mr. Conklin responded to questions from the Board members.
                      Guidance Advisory Committee – January 16, 2020 
                       Mrs. Messing introduced this Agenda item and noted that she was able to attend.  The Committee reviewed the Guidance Plan and are planning a work session to discuss any necessary changes to the District’s plan for the upcoming year.   Mrs. Messing also provided information on shared lesson plans among the District’s elementary schools and Destination Day at the end of May.
                      OCSBA Meeting – February 5, 2020
                      Mrs. Messing introduced this Agenda item and invited Ms. Schwartz to offer her report; Ms. Schwartz was not able to attend the meeting.
                      NYSSBA Capital Conference – February 9-10, 2020     
                      Following introduction of this Agenda item by Mrs. Messing, Mr. Wesenberg provided an overview of the topics discussed at the Capital Conference, including the State budget, school aid and proposed legislation that will impact some districts.  Handouts from the meeting will be shared with the Board members.
                      Community Participation
                      Mrs. Messing introduced this Agenda item and invited the Board members to share what events they had attended or participated in recently.  Board members commented on basketball games, wrestling matches, play practice and set building at the High School, and drama club productions at the elementary schools.
                      PUBLIC PARTICIPATION
                      There was one person requesting time to speak this evening:
                      Pamela Nasser – Evaluations for Advanced Placement Athletics
                      OLD BUSINESS
                      2020-2021 Budget Presentation:
                      Superintendent’s and Board of Education’s Budget Initiatives
                      Following introduction of this Agenda item by Mrs. Messing, Ms. Serratore noted that the District’s goal with the proposed budget is to reallocate resources to improve our programs.  Ms. Serratore and Mr. Conklin then reviewed the initiatives that the District will focus on next year, all based upon mental health and social/emotional learning, safety, curriculum and instruction, and facilities.
                      Ms. Serratore and Mr. Conklin responded to questions from Board members.
                      Mr. Bond moved, Ms. Schwartz seconded that the Board establish a special budget work session on April 2, 2020 at 6:30 p.m. to allow for further discussion on the proposed budget.  Voting:  YES: 6; NO: Mr. Wesenberg
                      District Voting Discussion
                      Mrs. Messing introduced this Agenda item and referenced the memorandum provided to the Board outlining the costs and feasibility of decentralizing voting in the District.  Mr. Conklin then briefed the Board and those in the audience on his research on this subject.  He noted that the cost of conducting a vote in five locations throughout the District would increase by approximately $22,000.  Additionally, the County Board of Elections has notified all Districts in Orange County that they will not be able to provide additional voting machines beyond what were provided last year.  Mr. Conklin noted that the Dial-A-Bus and absentee ballots are an option for those who may have difficulty getting to the polling site.  Information will be provided in the budget newsletter.
                      Approval of High School Curriculum:
                      Design and Production of Woods
                      Mrs. Messing introduced this Agenda item.  She noted that the curriculum was first presented at the January 13, 2020 Board meeting and has been made available in the Office of Curriculum & Instruction for review, and called for a motion.
                      Ms. Schwartz moved, Mrs. Revoir seconded that the Board approve the curriculum as presented.  Voting:  YES: Unanimous [7:0] 
                      Adoption of Resolution:
                      1.  Stipulation of Agreement between Valley Central School District and Student 2020-1. Mrs. Messing introduced this Agenda item, referenced the Stipulation of Agreement that was provided to the Board members and called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the Board approve the Stipulation of Agreement between Valley Central School District and Student 2020-1.  Voting:  YES: 5; NO: Mr. Wesenberg, Mr. Fitzgerald
                      NEW BUSINESS
                      Adoption of Resolution:
                       2019-2020 Health and Welfare Services Rate
                      Mrs. Messing introduced this Agenda item, referenced the resolution establishing the 2019-2020 Health and Welfare Services rate at $1,287.19 per pupil, and called for a motion.
                      Ms. Schwartz moved, Mr. Bond seconded that the Board adopt the resolution establishing the 2019-2020 Health and Welfare Services rate, as presented and attached.  Voting:  YES: Unanimous [7:0]
                      Approval of the Reduction of Tax Assessment and Payment of 
                      Refunds due to Court Order and Judgment:
                      RLR Investments, LLC
                      Mrs. Messing introduced this Agenda item, referenced the resolution approving the reduction of tax assessment and the payment of refunds to RLR Investments, LLC
                      Ms. Schwartz moved, Mr. Bond seconded that the Board approve the reduction of tax assessment and the payment of refunds to RLR Investments, LLC, as presented and attached.  Voting:  YES: Unanimous [7:0]
                       Establishment of a Special Meeting for Mentor Presentations –
                      April 27 or 29, 2020 at 5:30 p.m.
                      Mrs. Messing introduced this Agenda item and called for a motion.
                      Ms. Schwartz moved, Ms. Lewis seconded that the Board establish a Special Meeting for Mentor Presentations on April 27, 2020 at 5:30 p.m., as listed above and/or as attached.  Voting:  YES: Unanimous [7:0]
                      Adoption of 2020-2021 Student Calendar
                      Mrs. Messing introduced this Agenda item and called for a motion.
                      Ms. Schwartz moved, Mrs. Revoir seconded that the Board adopt the 2020-2021 student calendar, as presented and attached.  Voting:  YES: Unanimous [7:0]
                      Senior Citizen Sliding Scale School Tax Exemption Discussion
                      Mrs. Messing introduced this Agenda item and referenced the memorandum from Mr. Conklin to Mr. Xanthis dated February 4, 2020. 
                      Discussion took place; it was the consensus of the Board to make no further increase to the income limits for the senior citizen sliding scale school tax exemption at this time.
                      Approval of Charter:
                      Walden Elementary School Math Club
                      Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Heidemann to Mr. Xanthis dated January 14, 2020 and called for a motion.
                      Ms. Schwartz moved, Mr. Fitzgerald seconded that the Board approve the Walden Elementary School Math Club Charter, as presented and attached.  Voting:  YES: Unanimous [7:0]
                      Approval of High School/Middle School Curriculum Writing
                      Mrs. Messing introduced this Agenda item and referenced the memorandum from Ms. Serratore to Mr. Bellarosa dated February 10, 2020, and called for a motion.
                      Ms. Lewis moved, Mr. Wesenberg seconded that the Board approve the High School/Middle School curriculum writing, as presented and attached.  Voting:  YES: Unanimous [7:0]
                      OTHER
                      Mr. Bond moved, Mr. Fitzgerald seconded that an update on the plans to meet the mandated instructional hours for next year be presented at an upcoming meeting.  Voting:  YES: Unanimous [7:0]
                      EXECUTIVE SESSION
                      Mrs. Messing noted the need for the Board to meet in Executive Session to discuss the employment history of particular personnel, and contract negotiations under the Taylor Law.  It is not anticipated that the Board will take action following Executive Session.
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene in Executive Session at 8:46 p.m.  Voting:  YES: Unanimous [7:0]  
                      ADJOURNMENT 
                      Mrs. Messing adjourned the meeting at 9:51 p.m. upon unanimous consent of the Board.


                      January 2020

                      January 27, 2020-Special Meeting

                      The special meeting of the Board of Education was called to order in the Administration Building at 6:02 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: None
                      Also Present: None
                      Also Absent: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin and Media (WVT/THR)
                      PLEDGE TO FLAG
                      EXECUTIVE SESSION
                      Mrs. Messing called for a motion to move into Executive Session to discuss the Superintendent’s contract and to seek legal counsel.
                      Mr. Fitzgerald moved, Mr. Wesenberg seconded that the Board convene to Executive Session to at 6:02 p.m. Voting: YES: Unanimous [7:0]
                      Attorney Daniel Petigrow was invited to join the Board in Executive Session.
                      Mrs. Messing called for a motion to come out of Executive Session atapproximately 7:30 p.m.
                      Ms. Schwartz moved, Mr. Fitzgerald seconded that the Board come out of Executive Session. Voting YES: Unanimous [7:0]
                      OTHER
                      Mr. Wesenberg moved, Mrs. Revoir seconded that the Board amend the Agenda to include the adoption of a resolution appointing a District Title VI Compliance Officer. Voting YES: Unanimous [7:0]
                      Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board adopt the following resolution:
                      RESOLVED, that Marianne Serratore be named the District’s Title VI Compliance Officer for the 2019-2020 school year. Voting: YES: 6; NO: 0; ABSTAIN: Ms. Lewis
                      ADJOURNMENT
                      Mrs. Messing called for a motion to adjourn the meeting.
                      Ms. Schwartz moved, Mr. Fitzgerald seconded that the Board that the meeting be adjourned. Voting YES: Unanimous [7:0]
                      Mrs. Messing adjourned the meeting at 7:31 p.m.


                      January 13, 2020-Budget Work Session

                      The budget work session of the Board of Education was called to order in the Administration Building at 5:31 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: All Present
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, and approximately twenty people in the audience, including staff and community members

                      Also Absent: Media (WVT/THR)
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, and audiotaping of the meeting.
                      NEW BUSINESS
                      1. Budget Review
                      2. Board Member Feedback
                      Mrs. Messing turned the meeting over to Mr. Conklin.
                      Mr. Conklin began the presentation with a summary of the current year’s revenue and expenditures. Mr. Conklin reviewed the District’s financial history, including per pupil spending, school tax levy increases, fund balance and reserves. He provided information on the 2020-2021 budget
                      development timeline, guidelines and goals. He noted that the budget development is a work in progress; the anticipated expenditures and revenues will change as the District receives additional information in the coming weeks on such items as state aid, unsettled contracts, special education costs,
                      insurance rates and PILOT agreements.
                      Ms. Serratore noted that the current curriculum and program initiatives were designed to provide a continuum of learning throughout the students’ years in the District. She shared that the proposed budget for next year will continue to be focused on programs and initiatives driven by the District’s
                      goals and values, as determined in the District’s Five-Year Strategic Plan.
                      Mrs. Messing invited the Board members to offer input. Mr. Conklin and Ms. Serratore responded to questions from Board members; further discussion took place.
                      PUBLIC PARTICIPATION
                      Mrs. Messing called upon one person requesting time to speak.
                      Donald Berger introduced himself and shared that he was at the meeting representing the Residents Protecting Montgomery. He spoke about the Town of Montgomery IDA and asked for support from the District to oppose the PILOT agreements currently before the IDA. Discussion took
                      place.
                      There were no other requests from the public to speak this evening.
                      Mrs. Messing then shared that the senior tax exemption was increased last year and asked if the Board would like to consider increasing the senior tax exemption this year.

                      Mr. Bond moved, Mr. Fitzgerald seconded that the administrators create a proposal increasing the senior tax exemption for the Board’s consideration. Voting YES: Unanimous [7:0]
                      Ms. Lewis asked that the Board consider having someone present at the Town of Montgomery IDA meetings to represent the interests of the District. Further discussion took place. Mr. Fitzgerald expressed an interest in applying for a seat on the IDA Board.
                      Mr. Wesenberg moved, Mrs. Revoir seconded that Mr. Fitzgerald be named the District’s representative and apply for a seat on the Town of Montgomery IDA. Further discussion took place regarding whether a Board member appointed to the IDA would be voting to represent the Board of
                      Education or solely as an individual. The administrators will speak with the Town Supervisor and consult with the attorneys for the District on this matter. The motion was tabled.
                      Mrs. Messing noted that a member of the community had inquired about de-centralizing voting in the District. Mr. Conklin will research the feasibility and costs involved in conducting a vote at locations throughout the District.
                      ADJOURNMENT
                      Mrs. Messing called for a motion to adjourn the Special Work Session of the Board of Education.
                      Mr. Fitzgerald moved, Ms. Schwartz seconded that the meeting be adjourned. Voting YES:
                      Unanimous [7:0]
                      Mrs. Messing adjourned the meeting at 6:31 p.m.


                      January 13, 2020

                      The regular meeting of the Board of Education was called to order in the Administration Building at 6:31 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                      ABSENT: All Present
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Dan Harrington, Student Representative, and approximately fifty people in the audience, including students, staff and community members

                      Also Absent: Media (WVT/THR)
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, and audiotaping of the meeting. She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.
                      STUDENT PRESENTATION
                      Valley Central Middle School
                      Following introduction by Mrs. Messing, Mr. Russell Burns spoke briefly about the Family and Consumer Science Department and the Middle School Culinary Club. The department was a recent recipient of a grant from the New York State Beef Council. The students, along with teachers Ms.
                      Lauren Ostner and Mrs. Melissa Toromanides, demonstrated how they put this grant to use in the classroom. The students conducted surveys, researched cuts of beef and recipes, and prepared burgers, condiments and sides using fresh, whole foods. Following a short PowerPoint presentation, the students
                      served burgers and condiments to the Board, Administrators and those in the audience. Following their presentation, the students and advisors were thanked and a round of applause was offered. The students and their parents left the meeting at this time.
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached listing ofcorrespondence, commendations, and honorable mentions.
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for discussion. There were none. Mrs. Messing then called for a motion to approve the Consent Agenda.
                      Mr. Wesenberg moved, Mr. Bond seconded that the following Consent Agenda be accepted and approved as listed and/or attached.
                      CONSIDERATION OF MINUTES
                      A. Regular Board Meeting Minutes dated 12/9/19

                      FINANCIAL REPORT

                      A. Acceptance of Treasurer’s Report for November
                      B. Acceptance of Expenditure Budget Status Report for November
                      C. Acceptance of Revenue Budget Status Report for November
                      D. Acceptance of Record of Claims for November
                      E. Acceptance of Extraclassroom Report for November
                      F. Acceptance of Cafeteria Profit and Loss Report for November
                      G. Acceptance of Investment Report for November
                      H. Approval of General Fund Budget Transfer for November

                      RECOMMENDATIONS OF CSE/CPSE
                      NEW BUSINESS

                      A. Approval of Agreements:
                      1. Valley Central School District and Center for Spectrum Services
                      2. Valley Central School District and the County of Orange
                      3. Valley Central School District and Montgomery Nursery School
                      B. Acceptance of Donation:
                      1. Valley Central School District – Monetary Donation
                      Barbara Gravel (Valley Central Education Foundation)
                      C. Approval of Overnight Trip Requests:
                      1. Valley Central High School – Freshman Class
                      2. Valley Central High School – Sophomore Class
                      3. Valley Central High School – Senior Class
                      4. Valley Central High School – French Honor Society
                      D. Approval of Side Agreements:
                      1. Valley Central Teachers’ Association
                      School Related Professionals Unit
                      2. CSEA

                      SUPERINTENDENT'S RECOMMENDATIONS
                      A. Acceptance of Resignations:
                      Instructional
                      Carolyn Zayas, Foreign Language Teacher, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Leeanne Walsh, Special Education Teacher, Valley Central School District, for retirement purposes, effective June 30, 2020

                      James Hession, Student Assistance Counselor, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Heather Martin, Social Studies Teacher, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Paul Cummings, Physical Education Teacher, Valley Central School District, for retirement purposes, effective June 20, 2020

                      Vicki Vermilyea, Elementary School Teacher (Gr. 2), Valley Central School District, for retirement purposes, effective June 30, 2020

                      Robin McMillan, Elementary School Teacher, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Mary Ann Norman, Special Education Teacher, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Noninstructional
                      Patricia Zillig, Typist, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Taghreed Elkashef, Paraprofessional, p/t, Valley Central School District, effective January 13, 2020

                      Gloria Oehme, Paraprofessional, p/t, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Maureen Morrissey, Paraprofessional, p/t, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Patricia Marron, Cook Manager, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Grace Chase, Paraprofessional, p/t, Valley Central School District, effective January 13, 2020

                      Tracy Barry, Paraprofessional, p/t, Valley Central School District, effective February 2, 2020

                      B. Approval of Leave of Absence:
                      Instructional
                      Launa Kruithof, Literary Consultant, East Coldenham Elementary School, for childcare leave, effective January 6, 2020 through January 31, 2020

                      C. Approval of Appointments:
                      Instructional
                      Debra Peet, certified in Pre-K through Grade 6 and Special Education, appointed to a three- year probationary period in the Elementary Education tenure area, commencing September 3, 2019 and
                      ending September 3, 2022*

                      After School Tutoring Program Staff, p/t, Valley Central High School, effective 2019 – 2020 School Year – See Attached Listing

                      Evening High School Program Staff, p/t, Valley Central High School, effective 2019-2020 School Year – See Attached Listing

                      Grace Chase, Permanent Substitute Teacher, p/t, Walden Elementary School, effective 2019 – 2020 School Year

                      Substitute Teachers, p/t, Valley Central School District, effective 2019 – 2020 School Year –

                      See Attached Listing
                      *To the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulation, in order to be considered for tenure, teachers and principals appointed to a four-year probationary period must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
                      Noninstructional
                      Nichole Rubino, Paraprofessional, p/t, Valley Central School District, effective January 14, 2020
                      Amy Ragni, Paraprofessional, p/t, Valley Central School District, effective January 14, 2020
                      Taghreed Elkashef, Paraprofessional (1:1), p/t, Montgomery Elementary School, effective January 14, 2020

                      Substitute Paraprofessional/Custodial Worker, p/t, Valley Central School District, effective

                      2019 – 2020 School Year – See Attached Listing
                      Tracy Barry, Typist, Valley Central School District, effective February 3, 2020

                      Cocurricular

                      Non-Paid Winter 2019-2020 Coaching Assignment, Valley Central School District – See Attached Listing
                      Voting: YES: Unanimous [7:0]
                      REPORTS

                      A. Student Representatives’ Report
                      Mrs. Messing introduced this Agenda item and invited the Student Representative to present the report. Student Representative Dan Harrington provided information on activities at the High School including the upcoming musical production of The Music Man, the wind ensemble concert planned for this weekend at the High School, the Math Department’s mural contest, a State swim meet in Schenectady last weekend, and the recent transgender presentation at the High School.
                      The Student Representative was thanked for the report and left the meeting at this time.
                      Ms. Schwartz left the meeting at approximately 7:10 p.m.
                      B. Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Xanthis shared information on the letter sent to the Town of Montgomery IDA on the Bluewater PILOT that is now being considered. He also provided information on the Rural Schools Conference on the Whole Child, which was focused on student mental
                      health.

                      C. Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa updated the Board and those in the audience on in-house work done in the buildings during the winter recess. He noted that AED/CPR training is being planned for all custodial workers, since they are the staff members that are present any
                      time the buildings are open and would be available, if needed, during school hours and events.

                      D. Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore shared information on a gap analysis study that the STEAM Committee recently conducted on the District’s program. She also expressed her appreciation for the District allowing her the opportunity to attend a NYSCOSS Consortium in Albany
                      during the school year, where administrators throughout the State meet to discuss topics affecting the schools.

                      E. Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin updated the Board on the New York State Comptroller’s Audit of the District, which is currently being conducted. He also noted that the District’s Internal Auditors, Nugent and Haeussler, will begin their work this week.
                      Mr. Conklin shared that he had a request from East Coldenham Elementary School to add an advisor to the Crazy 8s Math Club due to the large number of students who are interested. He asked the Board if they would support this request, and if so, an advisor would be appointed at the February 10th
                      Board meeting. Mr. Bond made a motion to approve the additional cost of an advisor to the Crazy 8s Math Club at East Coldenham Elementary School. Mr. Wesenberg seconded the motion. Voting YES:
                      Unanimous [6:0]

                      F. District Audit Committee – December 9, 2019
                      Mrs. Messing introduced this Agenda item and noted that the Committee met prior to the December Board meeting to discuss the focus of the District’s Internal Audit. It was the consensus of the Committee that the internal audit focus on procurement and a review of transportation administration and
                      calculations.
                      OTHER
                      Ms. Lewis questioned the placement of the agreement between the Valley Central School District and Montgomery Nursery School under New Business on the Consent Agenda.
                      Ms. Lewis moved, Mr. Bond seconded that the Board convene in Executive Session. Voting: YES: 1; NO: Mr. Bond, Mr. Fitzgerald, Mrs. Messing, Mrs. Revoir, Mr. Wesenberg
                      Ms. Lewis expressed that she felt there were questions about the agreement that had not yet been addressed; discussion continued.

                      Ms. Lewis made a motion to reconsider Agenda item A. 3, Approval of Agreement between Valley Central School District and Montgomery Nursery School under New Business on the Consent
                      Agenda. The motion was not seconded.
                      Ms. Lewis stated that she wanted it reflected on the record that she did not intend to vote to approve the agreement.

                      G. Health, Safety & Wellness Committee – January 7, 2020
                      Mrs. Messing introduced this Agenda item and noted that the Board members had received a copy of the minutes from the meeting.
                      H. Community Participation
                      Mrs. Messing introduced this Agenda item and invited the Board members to share what events they had attended or participated in recently. Board members commented on hosting a life skills class over the winter recess, holiday concerts, wrestling and basketball games, a technology committee
                      meeting, and the Valley Central Education Foundation Harvest Awards Dinner.
                      PUBLIC PARTICIPATION
                      There were no requests for Public Participation this evening.
                      OLD BUSINESS

                      A. Capital Project Update – BPD Financial Advisors Presentation
                      Following introduction of this Agenda item by Mrs. Messing, Jason Schwartz and Chris DeCarlo from BPD Financial Advisors reviewed the timeline for District’s proposed referendum and the
                      anticipated financial impact.
                      B. Second and Final Reading of:
                      1. Policy 1741 – Participation in Extracurricular Activities for
                      Home Schooled Students (Revised)
                      Mrs. Messing introduced this Agenda item, referenced the policy listed above, which was first read at the December 9, 2019 Board meeting, and called for a motion.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board consider this the second and final reading of policy listed above. Voting: YES: Unanimous [6:0]
                      NEW BUSINESS

                      A. Adoption of Resolution:
                      Amendment to Valley Central School District’s 403(b) Retirement Plan
                      Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated December 9, 2019, and called for a motion.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board approve the Amendment to the Valley Central School District’s 403(b) Retirement Plan, as listed and attached. Voting: YES:
                      Unanimous [6:0]
                      B. Approval of High School Course Proposals:
                      1. Accounting 153
                      2. Work Based Learning
                      3. World Issues
                      4. Skills Seminar
                      5. Art 107 – Design I
                      Mrs. Messing introduced this Agenda item, referenced the memorandum from Ms. Ginda-Baxter to Mr. Xanthis and Ms. Serratore dated December 13, 2019, and called for a motion.
                      Mr. Wesenberg moved, Mrs. Revoir seconded that the Board approve the High School course proposals, as listed and attached. Voting: YES: Unanimous [6:0]
                      C. Review of High School Curriculum:
                      1. Design and Production of Woods

                      Mrs. Messing introduced this Agenda item and noted that this curriculum will be available for review in the Office of Curriculum and Instruction. This curriculum will be placed on the February 10, 2020 Board Agenda for approval.

                      D. Establishment of a Special Meeting – January 27, 2020 at 6:00 p.m.
                      Mrs. Messing introduced this Agenda item and called for a motion.

                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board establish a Special Meeting of the Board of Education for January 27, 2020 at 6:00 p.m. Voting: YES: Unanimous [6:0]
                      EXECUTIVE SESSION
                      Mrs. Messing noted the need for the Board to meet in Executive Session to discuss the employment history of particular personnel, pending litigation, and contract negotiations under the Taylor Law. It is not anticipated that the Board will take action following Executive Session.

                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene in Executive Session at 7:53 p.m. Voting: YES: 5; NO: Mr. Wesenberg
                      Mr. Wesenberg left the meeting at this time.
                      ADJOURNMENT

                      Mrs. Messing adjourned the meeting at 8:40 p.m. upon unanimous consent of the Board.


                      December 2019

                      December 9, 2019

                      The regular meeting of the Board of Education was called to order in the Administration Building at 6:38 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir and Mr. Wesenberg
                      ABSENT: Ms. Schwartz
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Dan Harrington, Student Representative, Ms. Sweikata, Student Representative and approximately sixty people in the audience, including students, staff and community members

                      Also Absent: Media (WVT/THR)
                      EXECUTIVE SESSION
                      Mrs. Messing called for a motion to move into Executive Session to review pending litigation, student matters, the employment history of particular personnel and contract negotiations.
                      Mr. Fitzgerald moved, Mrs. Revoir seconded that the Board convene to Executive Session at 5:39 p.m. Voting YES: Unanimous [6:0]
                      Mrs. Messing called for a motion to come out of Executive Session at approximately 6:36 p.m. Mr. Wesenberg moved, Mr. Bond seconded that the Board come out of Executive Session.
                      Voting YES: Unanimous [6:0]
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting. She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.
                      MOMENT OF SILENCE
                      Following the pledge, Mrs. Messing asked for a Moment of Silence for a few members of the Valley Central Family. Annette Bittner, who passed away on November 25th, was the Principal’s secretary at Walden Elementary School. Annette worked in the District for 28 years. Two of the members of the Class of 2016, Holmes Shindon and Thomas Jewis, also passed away recently.
                      STUDENT PRESENTATION
                      Mrs. Messing introduced East Coldenham Elementary School Principal Mr. Daniel McDonald.
                      Mr. McDonald and Student Assistance Counselor Mrs. Allie Riker offered a brief overview of the Character Education program at East Coldenham Elementary, which aligns with the District’s social/emotional learning initiative. Mrs. Riker then lead the students in a game of Character Education
                      BINGO with the Board members. 
                      The students were thanked for their presentation and a round of applause was offered. The students and their parents left the meeting at this time.

                      CORRESPONDENCE/COMMENDATIONS

                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence and commendations.

                      PROPOSED CONSENT AGENDA

                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for discussion. There were none. Mrs. Messing then called for a motion to approve the Consent Agenda.
                      Mr. Wesenberg moved, Mr. Bond seconded that the following Consent Agenda, be accepted and approved as amended, listed and/or attached.

                      CONSIDERATION OF MINUTES
                      A. Regular Board Meeting Minutes dated 11/12/19
                      FINANCIAL
                      A. Acceptance of Treasurer’s Report for October
                      B. Acceptance of Expenditure Budget Status Report for October
                      C. Acceptance of Revenue Budget Status Report for October
                      D. Acceptance of Record of Claims for October
                      E. Acceptance of Extraclassroom Report for October
                      F. Acceptance of Cafeteria Profit and Loss Report for October
                      G. Acceptance of Investment Report for October
                      H. Approval of General Fund Budget Transfer for October
                      RECOMMENDATIONS OF CSE/CPSE
                      FOR APPROVAL
                      A. Acceptance of Donations:
                      1. Valley Central School District – Recess Equipment
                      American Heart Association
                      2. Valley Central School District – Monetary Donation
                      New York State Insurance Reciprocal
                      3. Valley Central School District – Monetary Donation
                      Police Emerald Society of the Hudson Valley
                      4. Berea Elementary School – Monetary Donation
                      Mr. Barney Zipkin
                      5. East Coldenham Elementary School – Monetary Donation
                      Mr. Barney Zipkin and Rapid Tire
                      6. Montgomery Elementary School – Monetary Donation
                      Mr. Barney Zipkin
                      7. Walden Elementary School – Monetary Donation
                      Walden Elementary School PTO
                      8. Montgomery Elementary School – Monetary Donation
                      Village of Montgomery Preservation Committee
                      B. Approval of Amendment to the 2019-2020 General Fund Budget
                      C. Approval of Agreement between Valley Central School District
                      and DECAT Driving School
                      SUPERINTENDENT'S RECOMMENDATIONS

                      A. Acceptance of Resignations:
                      Instructional
                      Ronald Hebbard, Science Teacher, Valley Central School District, for retirement purposes, effective June 30, 2020

                      Erin Goldman, Elementary School Teacher (Grade 4), Valley Central School District, effective January 1, 2020

                      Noninstructional
                      Judith Lozier, Internal Claims Auditor, p/t, Valley Central School District, effective February 29, 2020

                      Donna Massey, Paraprofessional, p/t, Valley Central School District, effective December 9, 2019

                      Sylvia Buccieri-Cromwell, Paraprofessional, p/t, Valley Central School District,effective November 29, 2019

                      Meghan O’Leary-Henry, Paraprofessional (1:2), p/t, Walden Elementary School,effective December 13, 2019
                                  
                      B. Approval of Leaves of Absence:
                      Instructional
                      Jennifer Huber, Elementary School Teacher (Grade 2), Montgomery Elementary School, for childcare purposes, effective on or about March 9, 2020 through May 1, 2020
                      Amanda Quinn, Elementary School Teacher (Grade 5), Walden Elementary
                      School, for childcare purposes, effective on or about May 16, 2020 through June 18, 2020

                      C. Approval of Appointments:
                      Instructional
                      Substitute Teachers/Home Tutor, p/t, Valley Central School District, effective

                      2019 – 2020 School Year – See Separate Listing

                      Noninstructional
                      Diane Kirk, Paraprofessional (1:1), p/t, Valley Central Middle School, effective December 10, 2019

                      Jo-Ann Pugh, Paraprofessional (1:1), p/t, Berea Elementary School, effective December 10, 2019

                      Donna Massey, Paraprofessional (1:1), p/t, Berea Elementary School, effective December 10, 2019

                      Isabel Grattan, Paraprofessional, p/t, Valley Central School District, effective December 10, 2019

                      Substitute Paraprofessionals/Custodial Worker/Food Service Helper, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Separate Listing

                      Extracurricular
                      Advisors, p/t, Valley Central High School, effective 2019 – 2020 School Year –See Separate Listing
                      Voting YES: Unanimous [6:0]

                      REPORTS

                      A. Student Representatives’ Report
                      Mrs. Messing introduced this Agenda item and invited the Student Representatives to present their report. Student Representatives Caroline Sweikata and Dan Harrington provided information on activities at the High School, including the Rent-A-Brain fundraiser, caroling at Adams in Newburgh,
                      the Banksy Project display of pieces of art throughout the school, the craft fair on November 20th, the food drive, the blood drive, the Varsity Boys Swim and Dive meet, and the plans for the upcoming meet and greet with Ben Noll. The Student Representatives were thanked for their report and left the meeting at this time.
                      B. Superintendent’s Report

                      Following introduction of this Agenda item, Mr. Xanthis shared information on a recent meeting with the newly elected Supervisor of the Town of Montgomery; attendance at the parent-teacher conferences in November; the decision process for weather closings and delays; and a fireside chat,
                      hosted by Leadership Orange, that he was invited to participate in last week.

                      C. Deputy Superintendent’s Report

                      Following introduction of this Agenda item, Mr. Bellarosa noted that the District is transitioning to a program that will integrate staff absence management and professional development in a single platform and thanked those in Central Office that have been instrumental in making this
                      changeover work smoothly. He also commented on the recent Valley Central win at the Feller Tournament, the Annual Craft Fair, and the Administrators participation with the Walden Rotary in stocking shelves at the local food pantry on November 20th.
                      D. Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore spoke about the December 4th Professional Development Day. She noted that the District’s professional development is focused on social/emotional learning, future ready schools, and providing safe facilities. Ms. Serratore also shared
                      information on the graduation rate/scoring data in terms of the District’s efforts to create equitable educational opportunities.

                      E. Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin updated the Board on preliminary budget planning and the Walden Elementary D.A.R.E. Graduation last week.

                      F. Policy Committee Meeting – November 12, 2019
                      Mrs. Messing introduced this Agenda item and noted that the Policy Committee reviewed the first installment of NYSSBA Policy Updates at the November meeting. There is one policy revision that the Committee is recommending; this policy is on the agenda for a first reading tonight.

                      G. Technology Planning Committee – November 14, 2019
                      Mrs. Messing introduced this Agenda item and invited Mr. Bond, the Committee Liaison, to update the Board on the Committee’s work. Mr. Bond reported that the Committee is considering touchscreen technology from two companies and will decide the next steps after conducting
                      a survey among the teaching staff. .

                      H. Curriculum Council Meeting – December 4, 2019
                      Mrs. Messing introduced this Agenda item and invited Ms. Serratore to report on the meeting last week. Ms. Serratore provided a brief review of the rollout of YALE Ruler training in the buildings; the dropout prevention conference that the High School Principal attended recently; and the Reality Checks and Balances Program at the High School to teach the students real life skills; and plans for the Next Gen Science Standards update.

                      Mr. Bellarosa and Mr. Xanthis commented on the energy, enthusiasm and positive collaboration at the quarterly Curriculum Council meetings, which is helping drive the District’s focus on social/emotional learning and teaching the whole child.
                      I. OCSBA Delegates’ Meeting – December 4, 2019
                      Mrs. Messing introduced this Agenda item and asked if any Board members present attended the December meeting; none were able to attend. No report was provided this evening.

                      Mr. Wesenberg left the meeting at approximately 7:22 p.m.

                      J. Community Participation Report

                      Mrs. Messing introduced this Agenda item. Board members commented on events that they had participated in or attended, including the caroling at Adam’s in Newburgh, the Drama II production, a presentation honoring Chief Holmes of the Walden Police Department, a modified wrestling meet, the
                      Feller Basketball Tournament, and the ALC Thanksgiving Celebration.

                      PUBLIC PARTICIPATION

                      There were four people requesting time to speak this evening.
                      1. Sherah Petrarca
                      2. Evan Petrarca
                      3. Pamela Santana
                      4. John Ramos

                      OLD BUSINESS

                      A. Capital Project Referendum Discussion
                      Mrs. Messing introduced this Agenda item. Mr. Xanthis spoke about the referendum vote that was defeated by a small margin in August and the administration’s recommendation to present a small referendum, under $10 million, to the voters in May. A spreadsheet outlining the scope and cost
                      of the proposed project was provided to the Board members for their review.

                      Mr. Conklin spoke briefly about what would be included in the proposed capital project, which would focus on traffic and safety and allow the District to prepare for the DOT traffic light installation in 2021. He noted that the District is scheduled to conduct a building condition survey in 2021 and the District plans to create a Facilities Committee that would include representation from
                      administrators, staff and members of the community. This would assist in prioritizing the needs of the District.

                      Mr. Tom Ritzenthaler from CSArch was in the audience and addressed questions from the Board members.

                      It was the consensus of the Board to move ahead with the preliminary planning. Mr. Conklin noted that the District’s financial advisors will be invited to the January 13th Board meeting to speak about financial planning in terms of a project.

                      NEW BUSINESS

                      A. Approval of the Reductions of Tax Assessments and Payments of
                      Refunds due to Court Order and Judgment:

                      2. David Washington
                      3. Nathaniel Williams
                      4. Ellen Verhulp
                      5. Greg Gantter
                      6. Mark Gallagher
                      7. Vincent and Karen
                      Savarese
                      8. Evaristus Uke
                      9. William Sanchez
                      10. Richard Daubel
                      11. Jeanine Kranes
                      12. Christopher Schenk III
                      13. Jennifer Thompson
                      14. Kathleen Jurman
                      15. John Nosek

                      Mrs. Messing introduced this Agenda item, referenced the memoranda with accompanying resolutions, and read the taxpayers names and the amount of each refund. She asked that the above listed items be considered together if there were no objections from the Board. There were none; she then called for a motion.
                      Mr. Bond moved, Mrs. Revoir seconded that the Board approve reduction of tax assessmentsand payment of refunds due to court order and judgment, as listed and as attached. Voting: YES:
                      Unanimous [5:0]

                      A. Adoption of Resolution:
                      Stipulation of Agreement between Valley Central School District and Student 2019-6
                      Mrs. Messing introduced this Agenda item and referenced the Stipulation of Agreement provided to the Board members.
                      Mrs. Revoir moved, Mr. Bond seconded that the Board adopt the resolution approving the Stipulation of Agreement between the Valley Central School District and Student 2019-6. Voting:
                      YES: Unanimous [5:0]
                      B. Adoption of Resolution:
                      Stipulation of Agreement between Valley Central School District and Student 2019-7
                      This Agenda item was removed from consideration.
                      C. First Reading of:
                      1. Policy 1741 – Participation in Extracurricular Activities for HomeSchooled Students (Revised)
                      Mrs. Messing introduced this Agenda item and noted that this policy was revised to comply with current immunization requirements. This policy revision will be presented at the January Board meeting
                      for a second and final reading.
                      D. Establishment of Budget Work Session – January 13th at 5:30 p.m.
                      Mrs. Messing introduced this Agenda item and called for a motion.
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board establish a Budget Work Session for January 13, 2020 at 5:30 p.m. Voting: YES: Unanimous [5:0]
                      EXECUTIVE SESSION
                      Mrs. Messing noted the need for the Board to meet in Executive Session to discuss contract negotiations. It is not anticipated that the Board will take action following Executive Session.
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene in Executive Session at 7:56 p.m. to discuss contract negotiations. Voting YES: Unanimous [5:0]
                      ADJOURNMENT
                      Mr. Bond moved, Mrs. Revoir seconded that the meeting be adjourned. Voting YES:Unanimous [5:0]
                      Mrs. Messing adjourned the meeting at 8:45 p.m.


                      November 2019

                      November 12, 2019

                      The regular meeting of the Board of Education was called to order in the Administration Building at 6:41 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms.Schwartz and Mr. Wesenberg
                      ABSENT: All Present
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Ms. Purcell,
                      Student Representative, Ms. Sweikata, Student Representative, Media
                      (WVT) and approximately twenty-five people in the audience, including
                      students, staff and community members
                      Also Absent: Media (THR)
                      EXECUTIVE SESSION
                      Mr. Fitzgerald moved, Mr. Bond seconded that the Board convene to Executive Session at 5:30 p.m. to consult with counsel regarding pending litigation and a student matter, the employment history of particular personnel, and contract negotiations. Voting YES: Unanimous [6:0] Ms. Schwartz entered Executive Session at approximately 5:39 p.m. The Board was joined in Executive Session by Attorney Neelanjan Choudhury. Ms. Schwartz left Executive Session at approximately 6:35 p.m. Mrs. Messing called for a motion to come out of Executive Session at approximately 6:40 p.m.
                      Mr. Fitzgerald moved, Mr. Bond seconded that the Board come out of Executive Session.
                      Voting YES: Unanimous [6:0]
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting. She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.
                      MOMENT OF SILENCE
                      Following the Pledge, Mrs. Messing asked for a Moment of Silence for Betty Olsen, who passed away last weekend. Mrs. Olsen was the Payroll Clerk in Central Office for ten years and retired in August 2015.
                      STUDENT PRESENTATION
                      Mrs. Messing introduced Ms. Jayme Ginda-Baxter, High School Principal. Ms. Ginda- Baxter thanked the Board members and Central Office Administrators for the opportunity to present tonight. She then introduced foreign language teacher Mr. Daryl Nelsen. Mr. Nelsen explained that the presentation tonight would demonstrate a strategy for both learning a foreign language and strengthening emotional intelligence. The students engaged the Board members in an interactive lesson using emotional vocabulary words in Italian and then checked for language comprehension. The students were thanked for their presentation and a round of applause was offered. Mr. Nelsen and his students left the meeting at this time.
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence and commendations.
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for discussion. Ms. Schwartz requested that items A. and G. under For Approval be removed for consideration separately. Mrs. Messing then called for a motion to approve the Consent Agenda minus these two items. Mr. Bond moved, Mrs. Revoir seconded that the following Consent Agenda, be accepted
                      and approved as amended, listed and/or attached.

                      CONSIDERATION OF MINUTES
                      A. Regular Board Meeting Minutes dated 10/15/19

                      FINANCIAL
                      A. Acceptance of Treasurer’s Report for September
                      B. Acceptance of Expenditure Budget Status Report for September
                      C. Acceptance of Revenue Budget Status Report for September
                      D. Acceptance of Record of Claims for September
                      E. Acceptance of Extraclassroom Reports for September
                      F. Acceptance of Cafeteria Reports for September
                      G. Acceptance of Investment Report for September

                      RECOMMENDATIONS OF CSE/CPSE FOR APPROVAL

                       
                      A. Approval of Agreement between Valley Central School District,
                      Employee 2019-2 and the New York Department of Human Rights
                      This item was removed for consideration separately
                      B. Acceptance of Donations:
                      1. Valley Central School District – Dictionaries
                      Walden Rotary Club
                      2. Valley Central School District – Grant Awards
                      Valley Central Education Foundation
                      3. Valley Central Athletic Program – Monetary Donation
                      Marty Nathan
                      C. Approval of Anticipated Overnight Trip Requests:
                      1. Valley Central Athletic Contests
                      D. Approval of Overnight Trip Request:
                      1. Valley Central High School – Music Department
                      E. Declaration of Obsolete Equipment – Technology Department
                      F. Approval of Guided Reading Materials – Grades K-5
                      G. Approval of Superintendent’s Contract Addendum
                      This item was removed for consideration separately

                      SUPERINTENDENT’S RECOMMENDATIONS
                      A. Approval of Tenure Recommendations:
                      It is recommended that the following people be granted tenure:

                      High School Maryellen James Special Education November 19, 2019
                      Walden Brianna Buckler Reading December 8, 2019
                      B. Acceptance of Resignations:
                      Instructional
                      Ann Marie Herman, Team Leader, p/t, Berea Elementary School, effective November 12, 2019
                      Noninstructional
                      Peter Kurisko, Paraprofessional (School Monitor), p/t, Valley Central School District, effective November 6, 2019
                      Heidi O’Connell, Food Service Helper, p/t, Valley Central School District, effective October 31, 2019
                      Debra Sparano, Paraprofessional (1:1), p/t, Berea Elementary School, effective
                      November 12, 2019
                      Extracurricular
                      John Score, Youth in Government Advisor, p/t, Valley Central High School, effective September 1, 2019
                      Cocurricular
                      Samantha Woodward, Boys Assistant Varsity Swimming Coach, p/t, Valley Central School District, effective October 18, 2019
                      C. Approval of Appointments:
                      Instructional
                      Evening High School Substitute, p/t, Valley Central High School, effective 2019-2020 School Year – See Attached Listing
                      Kevin Mueller, Permanent Substitute, p/t, Valley Central High School, effective 2019 – 2020 School Year
                      Rachel DeBenedictus, Team Leader, p/t, Berea Elementary School, effective November 13, 2019
                      Substitute Teachers/Home Tutors, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Separate Listing
                      Noninstructional
                      Jessica Ronaldson, Registered School Nurse (Regular Substitute), Valley Central High School, effective September 1, 2019 through January 31, 2020
                      Catherine Longo, Food Service Helper, p/t, Valley Central School District, effective November 13, 2019
                      Substitute Paraprofessionals/Custodial Workers/Food Service Helpers, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                      Extracurricular
                      David Cloer, Youth in Government Advisor, p/t, Valley Central High School, effective 2019 – 2020 School Year
                      Cocurricular
                      Winter Coaching and Non-Paid Coaching Assignments, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Voting YES: Unanimous [7:0]
                      OTHER
                      Mrs. Messing then called for motions to approve the Consent Agenda items that had been removed for consideration separately.
                      A. Approval of Agreement between the Valley Central School District,
                      Employee 2019-2 and the New York Department of Human Rights
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board approve the agreement between the Valley Central School District, Employee 2019-2 and the New York Department of Human Rights. Voting YES: 6; NO: Ms. Schwartz]
                      G. Approval of Superintendent’s Contract Addendum
                      Mr. Bond moved, Mr. Fitzgerald seconded that the Board approve the addendum to the Superintendent’s 2017-2020 Contract, as presented and as attached. Voting YES: 5; NO: Ms. Lewis, Ms. Schwartz
                      REPORTS
                      A. Student Representatives’ Report
                      Mrs. Messing introduced this Agenda item and invited the Student Representatives to present their report.
                      Student Representatives Caroline Sweikata and Autumn Purcell provided information on activities at the High School, including musical performances by the Vox Tones and Jazz and Lab Bands, the College Fair, Honor Society Inductions, athletics, auditions for this year’s musical production, and plans for the upcoming blood drive on Thursday and yearbook photos on Friday.
                      The students were thanked for their report and left the meeting at this time.
                      B. Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Xanthis noted that he attended the College Fair held at the High School on November 7th and remarked on the wonderful job the guidance department does each year coordinating this event. He also commented on the outstanding performance of Shakespeare’s 12th Night by the High School Drama Club on October 24th and
                      25th.
                      C. Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa shared information on the Veterans Day Salute at Montgomery Elementary School on November 8th. He also provided an update on potential training for the Stop the Bleed Program and the District’s mental health program.

                      D. Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore shared information on the professional development held during the November 5th Conference Day, the recent Opioid Awareness Night held on November 4th, the revisions of the AIS Program, the District’s STEAM curriculum, and a grant received from the Valley Central Education Foundation for 3D printers for the Middle School and each of the elementary schools.
                      E. Interim School Business Official’s Report
                      Following introduction of this Agenda item, Mr. Conklin updated the Board on student transportation issues. He also noted that the District has been contacted by representatives from the New York State Comptroller’s office, who will be conducting an audit this year; the preliminary meeting is scheduled for tomorrow.
                      F. NYSSBA Convention – October 24-26, 2019
                      Mrs. Messing introduced this Agenda item and invited Ms. Lewis and Ms. Schwartz to present their report. Ms. Lewis and Ms. Schwartz noted that the overarching theme at this year’s Convention was school climate and cultural diversity and commented on a variety of topics covered at the Convention.
                      Handouts from the Convention were previously shared with the other Board members.
                      G. OCSBA Delegates’ Meeting – November 6, 2019
                      There was no report this evening.
                      H. Valley Central Education Foundation
                      Mrs. Messing introduced this Agenda item. Valley Central Education Foundation members Mrs. Diane Cartright, Mrs. Chris Ann Harper-O’Connor and Ms. Stacy Talarico presented theDistrict with a check for 3D printers to support the District’s STEAM curriculum. Mrs. Harper-O’Connor spoke about the foundation’s mission and shared information on the upcoming
                      Harvest Reception. This year’s recipient of the Reaping the Dream Award is Valley Central Graduate Ben Noll, who is currently a meteorologist in New Zealand; the Sowing the Seed Award will be presented to Robin Scott and Antoinette Oakes. This year’s event will be held atthe Otterkill Country Club on December 19th.
                      I. Community Participation Report
                      Mrs. Messing introduced this Agenda item. Board members commented on events that they had participated in or attended, including committee meetings, the 12th Night performance,the All County tryouts, the MHSSC Awards for Excellence, the NYSSBA Convention, the Opioid Awareness Night, Section IX Championships for swimming, diving and soccer, and the
                      Veterans Day Salute at Montgomery Elementary.

                      PUBLIC PARTICIPATION
                      There were two requests for Public Participation this evening:
                      Sherah and Evan Petrarca – Bus Stop Safety
                      Randi Greene – Village of Montgomery Preservation Committee
                      OLD BUSINESS
                      A. Approval of Curriculum:
                      1. High School Foreign Language
                      Mrs. Messing introduced this Agenda item. She noted that this curriculum was first presented at the October 15, 2019 Board meeting and has been available for review in the Office of Curriculum and Instruction. She then called for a motion. Ms. Schwartz moved, Mr. Bond seconded that the High School foreign language curriculum be approved, as presented and as attached. Voting YES: Unanimous [7:0]
                      NEW BUSINESS

                      A. Approval of Memorandum of Agreement between the Valley Central
                      School District and the Confidential Secretaries Unit
                      Mrs. Messing introduced this Agenda item, referenced the resolution (read by Mrs.Revoir) and memorandum provided to the Board members, and called for a motion. Mr. Bond moved, Mr. Wesenberg seconded that the Board approve the Memorandum of Agreement between the Valley Central School District and the Confidential Secretaries Unit, as presented and as attached. Voting YES: 6; NO: Ms. Schwartz]
                      B. Approval of Request for Proposal Recommendations:
                      1. Internal Auditing Services – Nugent & Haeussler, PC
                      2. External Auditing Services – The Bonadio Group

                      Mrs. Messing introduced this Agenda item and provided information on the proposal review and interviews conducted by the Audit Committee. Mrs. Messing referenced the memoranda from Mr. Conklin to Mr. Xanthis dated October 31, 2019 with the recommendations
                      of the Audit Committee and asked that the two recommendations be considered together if there were no objections from the Board. She then called for a motion. Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board approve Nugent & Haeussler, PC as the District’s Internal Auditors for the 2019-2020 school year and the BonadioGroup as the District’s External Auditors for the 2019-2020 school year, as presented and attached. Voting YES: Unanimous [7:0]

                      C. Approval of the Reduction of Tax Assessment and Payment of
                      Refunds due to Court Order and Judgment:
                      1. Christopher DiBernardo
                      2. Todd Jannotti
                      3. Richard and Debbie Pavich
                      4. Linda and Nicholas Bensetler
                      Mrs. Messing introduced this Agenda item, referenced the four memoranda from Mr. Conklin to Mr. Xanthis, and asked that the above listed items be considered together if there were no objections from the Board. She then called for a motion.
                      Mrs. Schwartz moved, Ms. Lewis seconded that the Board approve reduction of tax assessments and payment of refunds due to court order and judgment, as listed and as attached.
                      Voting: YES: Unanimous [7:0]

                      D. Approval of Budget Season Calendar
                      Mrs. Messing introduced this Agenda item, referenced the budget development calendar provided to the Board members, and called for a motion.
                      Mr. Wesenberg moved, Mr. Bond seconded that the Board approve the budget
                      development planning calendar, as presented and attached.
                      Discussion took place regarding a budget work session that would allow for the Board and members of the community to offer input.
                      Mr. Wesenberg moved, Mr. Fitzgerald seconded that the 2020-2021 budget
                      development calendar be amended to include the Board of Education’s budget initiatives in the budget presentation at the February 10, 2020 Board meeting. Voting: YES: Unanimous [7:0]
                      Ms. Schwartz moved, Ms. Lewis seconded that the 2020-2021 budget development calendar be further amended to include a public budget work session at a date to be determined.
                      Voting: YES: 6; NO: 0; ABSTAIN: Mr. Bond
                      Mrs. Messing then called the question. Voting: YES: Unanimous [7:0]
                      EXECUTIVE SESSION
                      Mrs. Messing noted the need for the Board to meet in Executive Session to discuss contract negotiations. It is not anticipated that the Board will take action following Executive Session.
                      Mr. Fitzgerald moved, Mrs. Revoir seconded that the Board convene in Executive Session at 8:05 p.m. to discuss contract negotiations. Voting YES: Unanimous [7:0]
                      Mr. Wesenberg left Executive Session at approximately 8:34 p.m.
                      Ms. Schwartz left Executive Session at approximately 8:37 p.m.
                      ADJOURNMENT
                      Mrs. Messing adjourned the meeting at 8:58 p.m. upon unanimous consent of the Board.


                      October 2019

                      The regular meeting of the Board of Education was called to order in the Administration Building at 7:28 p.m. by President Sarah Messing.
                      PRESENT:      Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, and Mr. Wesenberg
                      ABSENT:       Ms. Schwartz
                      Also Present:   Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Harrington, Student Representative, Ms. Sweikata, Student Representative, Media (WVT) and approximately twenty-five people in the audience, including staff and community members
                      Also Absent:   Media (THR)
                      EXECUTIVE SESSION
                      Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board convene to Executive Session at 6:00 p.m. to discuss student matters and contract negotiations.  No action is anticipated to be taken following Executive Session.  Voting YES:  Unanimous [6:0]
                      Ms. Schwartz entered Executive Session at approximately 6:03 p.m.
                      The Board was joined in Executive Session by Attorneys Mark Reinharz and Neelanjan Choudhury.
                      Ms. Schwartz left Executive Session at approximately 7:25 p.m.     
                      Mrs. Messing called for a motion to come out of Executive Session at approximately 7:27 p.m. Mr. Wesenberg moved, Mr. Bond seconded that the Board come out of Executive Session.  Voting YES:  Unanimous [6:0]
                      PLEDGE TO FLAG
                      Mrs. Messing apologized to those in the audience for the delay in opening the meeting.  She then made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting.  She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.
                      MOMENT OF SILENCE
                      Following the Pledge, Mrs. Messing asked for a Moment of Silence for two longtime members of the Valley Central Family. 
                      Patricia Fitzgerald, the mother of Board member Art Fitzgerald, passed away on October 9th.  Mrs. Fitzgerald was a Paraprofessional at Montgomery Elementary School for 33 years. 
                      Betty Bevier passed away on October 5th.  Mrs. Bevier was a Cook Manager at Berea Elementary School and worked in the District for 32 years.
                      STUDENT REPRESENTATIVES’ REPORT
                      Mrs. Messing invited the Student Representatives to present their report at this point in the Agenda. Student Representatives Caroline Sweikata and Dan Harrington provided information on activities at the High School including Spirit Week, the Gradus Honoris field trip to the Pocono Environmental Center, seniors completing college applications, clubs participating in recycling efforts, and the upcoming English Honor Society Induction and 12th Night production. The students were thanked for their report and left the meeting at this time.
                      ACHIEVEMENT PRESENTATIONS
                      Following introduction of this Agenda item by Mrs. Messing, Mr. Bellarosa reviewed the purpose of the Achievement Presentations.  He offered a brief review of the District’s Five-Year Strategic Plan and noted that action plans have been implemented in each building to achieve the goals in the plan.  The administrators from each building then presented their 2018-2019 efforts towards the District goals and shared their goals for 2019-2020. Ms. Serratore spoke about the instructional initiatives at each of the schools and shared her appreciation for the exceptional team spirit and quality of work across the District.The administrators were thanked for their presentations.
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence and commendations. 
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item, and asked if there were any items to be removed from the Proposed Consent Agenda for discussion.  There were none.  Mrs. Messing then called for a motion. Mr. Bond moved, Mrs. Revoir seconded that the following Consent Agenda, be accepted and approved as listed and/or attached.     
                      CONSIDERATION OF MINUTES
                      A. Special Board Work Session Minutes 9/25/19
                      B. Regular Board Meeting Minutes dated 9/25/19
                      RECOMMENDATIONS OF CSE/CPSE
                      FOR APPROVAL
                      A. Acceptance of Gift:

                      1. Middle School Family and Consumer Science-New York Beef Council

                      SUPERINTENDENT’S RECOMMENDATION
                      A.Acceptance of Resignations:
                      Noninstructional

                      1. Christopher DiBenedetto, Paraprofessional, p/t, Valley Central School District, effective October 15, 2019
                      2. Dorothy Frohberg, Paraprofessional (LPN), p/t, Valley Central School District, effective October 14, 2019
                      3. Amanda McNeill, Paraprofessional, p/t, Valley Central School District, effective November 1, 2019
                      Extracurricular
                      1. Laura Blackwell, Co-Advisor, p/t, High School Extracurricular Activities Account, effective September 18, 2019
                      B. Approval of Leaves of Absence
                      Instructional
                      1. Kristine Hoeffner, Elementary School Teacher (Grade 1), Walden Elementary School, for childcare purposes, on or about March 2, 2020 through April 3, 2020
                      C. Approval of Appointments
                      Instructional
                      After School Tutoring Program Staff, p/t, Valley Central High School, effective 2019 – 2020 School Year – See Attached Listing
                      Substitute Teachers/Home Tutors, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Noninstructional
                      Christopher DiBenedetto, Groundskeeper, Valley Central School District, effective October 16, 2019
                      Kelly Capozzoli, Paraprofessional, p/t, Valley Central School District, effective October 16, 2019
                       Kevin Hall, Custodial Worker, Valley Central School District, effective October 16, 2019
                      Debra Sparano, Paraprofessional (1:1), p/t, Berea Elementary School, effective October 16, 2019
                       Meagan Jefferson, Paraprofessional, p/t, Valley Central School District, effective October 16, 2019
                      Grace Chase, Paraprofessional, p/t, Valley Central School District, effective October 16, 2019
                      Substitute Paraprofessionals/Custodial Worker, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
                      Extracurricular
                      Jaclyn Tannazzo, Co-Advisor, p/t, High School Extracurricular Activities Account, effective 2019 – 2020 School year
                      Cocurricular
                      Winter Coaching and Non-Paid Coaching Assignments, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                      Voting YES:  Unanimous [6:0]

                      REPORTS
                      A. Student Representatives’ Report
                      This report was provided earlier tonight.
                      B. District Audit Committee Meeting – October 7, 2019
                      Mrs. Messing asked that this Agenda item be moved to this point in the Agenda to allow Mr. Mark Levy, CPA from Nugent and Haeussler to share information on the External Audit and Management Letter, which was reviewed at the Audit Committee Meeting last week.  Mr. Levy provided an overview of the 2018-2019 External Audit, including the budgeted and actual financial numbers; the revenues and expenditures; fund balance; reserve accounts; and extraclassroom accounts.    There were no questions from the Board members.  Mr. Levy was thanked for his report
                      C. Superintendent’s Report
                       Following introduction of this Agenda item, Mr. Xanthis shared information on the withdrawal of Medline’s PILOT application with the Town of Montgomery IDA.  Mr. Xanthis noted that Medline may be applying for 485b tax breaks and the potential impact it might have on the District and taxpayers.  More information will follow.

                      Mr. Xanthis also shared that he attended an Eagle Scout Court of Honor event last Saturday.  He congratulated the five Valley Central students who were honored:  Christopher Gironda, Matthew Grogan, Spencer Lee, Thomas Wutz and Sean Zupko. 
                      D. Deputy Superintendent’s Report
                      Following introduction of this Agenda item, Mr. Bellarosa announced that due to impending weather conditions expected for tomorrow, the Pep Rally and Powder Puff Game will be rescheduled to a future date when the majority of those wishing to attend can be accommodated. Mr. Bellarosa shared concerns regarding cyber security and what measures school districts are taking to prevent cyberattacks.  He also provided information on the new requirement from the State Education Department that each district’s School Safety Plan include a Memorandum of Understanding regarding School Resource Officers.
                      E. Assistant Superintendent’s Report
                      Following introduction of this Agenda item, Ms. Serratore shared information on Professional Learning Communities; a parent workshop on opioid awareness that will take place on November 4th at the High School in collaboration with ADAC and Hope Not Handcuffs; and plans for the November 5th Conference Day.
                      E. Interim School Business Official’s Report
                       Following introduction of this Agenda item, Mr. Conklin updated the Board on the upcoming Energy Consortium Bid and student transportation.
                      F. OCSBA Delegates’ Meeting – October 2, 2019
                      There was no report this evening.
                      G. NYSSBA Board Officers Academy – October 4, 2019
                      Following introduction of this Agenda item by Mrs. Messing, she and Mr. Bond commented on topics covered at this conference, including Board operations and the new mental health educational initiatives throughout the State.
                      H. District Audit Committee Meeting – October 7, 2019
                      This Agenda item was reported on earlier this evening.
                      I. Community Participation Report
                      Mrs. Messing introduced this Agenda item.  Board members commented on events that they had participated in or attended, including the Athletic Hall of Fame, the Elementary Report Card meeting, football games, and the Senior/Faculty Tea.

                       PUBLIC PARTICIPATION
                      There were no requests for Public Participation this evening.

                       OLD BUSINESS
                      A. Capital Project Discussion
                      Following introduction of this Agenda item by Mrs. Messing, Mr. Xanthis reported that the District has received new information from the Department of Transportation.  The DOT has indicated that their initial work for the installation of the traffic light in front of the High School/Middle School campus will not begin until 2021.  Mr. Xanthis shared that this means there is no urgency to go out for a Capital Project at this time.  There will be a plan framed in the coming months, possibly for a smaller referendum next May.  He recommended the formation of a Facilities Committee to explore the proposed scope of the project once the District’s financial advisors have had the opportunity to review the District’s finances going forward and make their recommendations.
                      B. Board Operating Procedures Discussion

                      Mrs. Messing introduced this Agenda item and noted that this item was tabled from the September 25th Board meeting to allow the Board ample time to review the Board Operating Procedures Guide and be prepared for discussion. Mr. Wesenberg moved, Mr. Fitzgerald seconded that this Agenda item be tabled until the full Board is in attendance.  Voting: YES: 2; NO: Mr. Bond, Mrs. Revoir, Mrs. Messing; ABSTAIN: Ms. Lewis.   

                      The Board then discussed Board communications, the use of emails, meeting protocols, obtaining further information on agenda and non-agenda items, and conducting Board self-evaluations.

                       Second and Final Reading of:

                      1. Policy 0110-R – Sexual Harassment Regulation (Revised)
                      2. Policy 1500 – Public Use of School Facilities (Revised)
                      3. Exhibit 1500-E – Request for Use of School Facilities (Revised)
                      4. Policy 2210 – Board Organizational Meeting (Revised)
                      5. Exhibit 3230-E – Organizational Chart (Revised)
                      6. Regulation 4321.3-R – Independent Educational Evaluations (Revised)
                      7. Exhibit 4531-E – Field Trips and Excursions (Revised)
                      8. Policy 4730 – Homework (Revised)
                      9. Policy 6010 – Fiscal Management Operations (Revised)
                      10. Policy 6200 – Revenue (Revised)
                      11. Policy 6210 – Local Tax Levy (Revised)
                      12. Policy 6240 – Investments (Revised)
                      13. Policy 6240-R – Investments Regulation (Revised)
                      14. Policy 6245 – Fund Balance (Revised)
                      15. Policy 6600 – Fiscal Accounting and Reporting (Revised)
                      16. Policy 6630 – Financial Reports and Statistics (Revised)
                      17. Policy 6670 – Petty Cash/Petty Cash Accounts (Revised)
                      18. Policy 6710 – Purchasing Authority (Revised)
                      19. Policy 6800 – Payroll Procedures (Revised)
                      20. Policy 6850 – Retiree Benefit Procedures (Revised)
                      21. Policy 6900 – Disposal of District Property (Revised) (Revised)
                      22. Regulation 8121.1R – Opioid Overdose Prevention (Revised)
                      23. Policy 8122 – Accident Reports (Revised)
                      24. Policy 8200 – Buildings and Grounds Management (Revised)
                      25. Policy 8414.6 – Idling Prohibition for Buses and Other School Vehicles (Revised)
                      26. Policy 8520 – Free and Reduced Price Food Services (Revised)
                      27. Regulation 8650-R – School District Compliance with Copyright Law (Revised)
                      1. Regulation 9135-R – Suspected Sexual Abuse Involving School Personnel (Revised)
                      2. Policy 9170 – Meals and Refreshments (Revised)
                      3. Policy 9240 – Part-time and Substitute Professional Staff Employment (Revised)

                      Mrs. Messing introduced this Agenda item and referenced the above listing of policies, regulations and exhibits, which were first presented and reviewed at the September 9, 2019 Board meeting.  Mr. Fitzgerald moved, Mr. Bond seconded that the Board consider this the second and final reading of policies, regulations and exhibits listed above and that the revisions be adopted as attached.  Voting YES:  Unanimous [6:0]

                      NEW BUSINESS

                       Acceptance of Audit Report for the Fiscal Year

                        Ended June 30, 2019 – Nugent & Haeussler, P.C.

                       Mrs. Messing introduced this Agenda item, referenced the Audit Report provided to the Board members, and called for a motion.  Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board accept the Audit Report for the Fiscal Year ended June 30, 2019, as presented and as attached.  Voting YES:  Unanimous [6:0]  

                       

                      1. Acceptance of Response to Management Letter – Audit Report for the

                        Fiscal Year Ended June 30, 2019 – Nugent & Haeussler, P.C.

                       

                                     Mrs. Messing introduced this Agenda item, referenced the Response to the Management Letter provided to the Board members, and called for a motion. Mr. Wesenberg moved, Ms. Lewis seconded that the Board accept the Response to the Management Letter, as presented and as attached.  Voting YES:  Unanimous [6:0]           

                      B. Review of Curricula:

                      1. High School Foreign Language
                        Mrs. Messing introduced this Agenda item and noted that this curriculum will be available for review in the Office of Curriculum and Instruction.  This curriculum will be placed on the November 12, 2019 Board Agenda for approval
                        C. Approval of the Dissolution of the High School Peer Leaders Club
                        Mrs. Messing introduced this Agenda item, referenced the memorandum from Ms. Ginda-Baxter to Mr. Conklin dated October 4, 2019 and called for a motion. Mr. Fitzgerald moved, Mr. Wesenberg seconded that the Board approve the dissolution of the High School Peer Leaders Club, as presented and attached.  Voting YES:  Unanimous [6:0]

                      D. Approval of Agreement between Valley Central School District and Greenburgh North Castle UFSD
                      Mrs. Messing introduced this Agenda item, referenced the agreement between Valley Central School District and Greenburgh North Castle UFSD and called for a motion.  Mr. Fitzgerald moved, Mr. Wesenberg seconded that the Board approve the agreement between Valley Central School District and Greenburgh North Castle UFSD, as presented and attached.  Voting YES:  Unanimous [6:0]
                      E. Approval of Charters:

                      1. Culinary Club – Middle School
                      2. Sewing Club – Middle School
                      3. Crazy 8s Math Club – Montgomery Elementary School
                        Mrs. Messing introduced this Agenda item, referenced the charter applications listed above and asked that the three charters be considered together if there were no objections from the Board.  She then called for a motion. Ms. Lewis moved, Mrs. Revoir seconded that the Board approve the Middle School Culinary Club, the Middle School Sewing Club, and the Montgomery Elementary School Crazy 8s Math Club, as presented and attached.  Voting YES:  Unanimous [6:0]
                        F. Approval of Bid Recommendation:
                      1. Asphalt Repairs and Replacement Bid
                         Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to    Mr. Xanthis dated October 10, 2019 and called for a motion.
                        Mr. Fitzgerald moved, Mr. Wesenberg seconded that the Board approve the bid award for asphalt repairs and replacement to Catalyst Construction, LLC, as presented and attached.  Voting YES:  Unanimous [6:0]

                       G. NYSSBA 2019 Convention

                      • Resolutions Discussion

                      Mrs. Messing introduced this Agenda item, referenced the NYSSBA Voting Delegates Guide provided to the Board, and turned the discussion over to Ms. Lewis, the Voting Delegate at this year’s NYSSBA Convention in Rochester.  Ms. Lewis polled the Board for their views on the proposed bylaw amendments and resolutions to be considered at the convention.

                      ADJOURNMENT

                      Mrs. Messing called for a motion to adjourn the meeting. Mr. Fitzgerald moved, Mr. Bond seconded that the meeting be adjourned.  Voting YES:  Unanimous [6:0] Mrs. Messing adjourned the meeting at 9:01 p.m.


                      September 2019

                      September 25, 2019
                      The regular meeting of the Board of Education was called to order in the Administration Building at 6:44 p.m. by President Sarah Messing.
                      PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir and Mr. Wesenberg  ABSENT: Ms. Schwartz
                      Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Harrington, Student Representative, Ms. Purcell, Student Representative, Ms. Sweikata, Student Representative, Media (WVT/THR) and approximately fifteen people in the audience, including staff and community membersAlso Absent: None 
                      PLEDGE TO FLAG
                      Mrs. Messing made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting.  She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak. 
                      Mrs. Messing introduced and welcomed the 2019-2020 Student Representatives to the Board of Education: Dan Harrington, Autumn Purcell and Caroline Sweikata.  The Student Representatives will share news from the High School at each of the regular Board meetings throughout the school year.
                      CORRESPONDENCE/COMMENDATIONS
                      Mr. Xanthis and Mrs. Messing reviewed the attached correspondence and commendations.  
                      PROPOSED CONSENT AGENDA
                      Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda.  There were none.  Mrs. Messing then called for a motion. 
                      Mr. Wesenberg moved, Mr. Bond seconded that the following Consent Agenda be approved, as listed and/or attached:
                      CONSIDERATION OF MINUTES
                      Regular Meeting Minutes dated 9/9/19
                      Special Board Meeting Minutes dated 9/18/19
                      FINANCIAL

                      1. Acceptance of Treasurer’s Report for August
                      2. Acceptance of Expenditure Budget Status Report for August
                      3. Acceptance of Revenue Budget Status Report for August
                      4. Acceptance of Record of Claims for August
                      5. Acceptance of Extraclassroom Reports for July/August
                      6. Acceptance of Investment Report for August
                      7. Approval of General Fund Budget Transfer for August
                        RECOMMENDATIONS OF CSE/CPSE
                        FOR APPROVAL
                        Acceptance of Donation
                        Walden Elementary School Drama Club – Monetary Donation
                        David and Marci Smith
                        Approval of Side Agreements – VCTA (2)

                        SUPERINTENDENT’S RECOMMENDATIONS

                        • Acceptance of Resignation

                         

                        Instructional

                        Rita Estrada-Flood, Elementary School Teacher (Grade 5), Valley Central School District, for retirement purposes, effective February 28, 2020

                        Noninstructional

                        Karen Andersen, Paraprofessional (1:2), p/t, Berea Elementary School, for retirement purposes, effective October 15, 2019

                        Chudney McNair, Paraprofessional, p/t, Valley Central School District, effective September 25, 2019

                        Michele Daly, Paraprofessional, p/t, Valley Central School District, effective September 25, 2019

                        Daniel Cola, Valley Central Middle School Night Supervisor, p/t, effective September 3,  2019

                        Extracurricular

                        Rita Estrada-Flood, Math Club Advisor, p/t, Berea Elementary School, effective  September 1, 2019

                        Blair Dolan, Drama Club Advisor, p/t, Montgomery Elementary School, effective September 1, 2019

                        • Approval of Leave of Absence:

                        Instructional

                        Amy Stevens, Special Education Teacher, Berea Elementary School, for childcare purposes, effective on or about March 2, 2020 and ending March 27, 2020

                        • Approval of Appointments:

                         Instructional

                        Substitute Teachers/Home Tutor, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                        Noninstructional

                        Maureen Coberly, Valley Central Middle School Night Supervisor, p/t, effective September 26, 2019

                        Victoria Estridge, Paraprofessional, p/t, Valley Central School District, effective October 1, 2019

                        Eugene Cummings, Paraprofessional (School Monitor), p/t, Valley Central School District, effective September 26, 2019

                        Michele Daly, Paraprofessional (1:1), p/t, Walden Elementary School, effective September 26, 2019

                        Substitute Paraprofessionals/Food Service Helper/Custodial Workers/COTA, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                        Extracurricular

                        Advisors, p/t, Montgomery Elementary School, effective 2019 – 2020 School Year – See Attached Listings

                        Cocurricular

                        Aquatic Staff, p/t, Valley Central School District, effective 2019 – 2020 School Year See Attached Listings

                        Voting YES:  Unanimous [6:0]

                        REPORT

                        • Student Representatives’ Report

                        Mrs. Messing introduced this Agenda item and invited the student representatives to share information on activities at the High School.  The students reported on football games, plans for Spirit Week and Homecoming, the upcoming Gradus Honoris trip and Senior Tea, welcoming transfer students, seniors preparing college applications, use of Chromebooks and post-session buses.  The students were thanked for their report and left the meeting at this time.

                        • Superintendent’s Report

                        Following introduction of this Agenda item by Mrs. Messing, Mr. Xanthis reported on his recent meeting with Senator Skoufis regarding Medline and their PILOT application.  He also shared information from the NYSCOSS Fall Summit Conference he attended this week on capital project referendums and social-emotional professional development.

                        Following the Superintendent’s remarks, Mrs. Messing asked that Mr. Conklin present his report at this point in the Agenda so that he is able to address some questions Ms. Lewis had regarding student transportation.  

                        Ms. Lewis shared her concerns about the High School and Middle School post-session buses and reports of lengthy bus rides.  Mr. Conklin responded to the concerns and updated the Board members on student transportation issues that are being worked on.  He also shared information on the upcoming Audit Committee meeting; the RFPs for auditing services; and the fixed asset inventory scheduled for next week.

                        Ms. Lewis left the meeting at this time.

                        • Deputy Superintendent’s Report

                        Mrs. Messing introduced this Agenda item.  Mr. Bellarosa shared information about changes being made to the District website to ensure that it is ADA compliant.

                        • Assistant Superintendent’s Report

                        Following introduction of this Agenda item by Mrs. Messing, Ms. Serratore reported on topics discussed at a leadership conference she attended this week; the half-day of professional development scheduled for next week; the upcoming Family Night to be held on November 4th in conjunction with the Town of Montgomery, ADAC and Hope Not Handcuffs; and the award of a STEAM grant from the Valley Central Education Foundation.

                        • Interim School Business Official’s Report

                        Mr. Conklin provided his report earlier in the Agenda.

                        • Enrollment – September 18, 2019

                        Following introduction of this Agenda item by Mrs. Messing, Mr. Xanthis noted that this is the last review of enrollment on this portion of the Agenda.  For the remainder of the school year, this report will be an informational item provided monthly to the Board members.  Mr. Xanthis shared that the Districtwide enrollment at this point is essentially the same as it was at the end of the 2018-2019 school year, and overall, the decline in enrollment has leveled off in the past few years.  

                        • Presentation of End-of-Year Reports:
                        • Food Service
                        • Buildings & Grounds

                        Mrs. Messing introduced this Agenda item and invited Ms. Eleanore Mills, School Lunch Manager, to make her End-of-Year Food Service presentation.

                        Ms. Mills reviewed the number of meals served as well as the costs and revenues for the past year.  Ms. Mills also noted that the Food Service Department was recently reviewed by the State’s Child Nutrition Program and the review went very well.   Related details were shared.  

                        Mr. Wesenberg commented that Ms. Mills has done a wonderful job in the years she has been with the District and the department has been able to sustain a small surplus each year.  Ms. Mills also shared that the recent settlement of the food service workers’ contract had a positive effect on her staff and has boosted morale.

                        Ms. Mills was thanked for her Report. 

                        Mrs. Messing then introduced Mr. Ryan Schmidt, Director of Facilities.  Mr. Schmidt reviewed his End-of-Year Report, highlighting the goals, accomplishments and cost savings of the department over the course of the 2018-2019 school year.  He also commented on the work done in the recently completed E.A.T. Capital Project.  Related details were shared.  Mr. Schmidt thanked the Board and Administration for all the support he and his staff have received.

                        Mr. Schmidt was thanked for his Report.

                        • Community Participation

                        Mrs. Messing introduced this Agenda item.  Board members commented on events that they had participated in or attended, including football games, Open Houses and the Valley Central Education Foundation meeting.

                        PUBLIC PARTICIPATION

                        There were no requests for public participation this evening.

                        OLD BUSINESS

                        • Board Operating Procedures Discussion

                        Mrs. Messing shared that this Agenda item will be discussed at the October Board meeting. 

                        NEW BUSINESS

                        Adoption of 2019-2020 Board Goals

                        Mrs. Messing introduced this Agenda item and noted that the goals are aligned with the District’s Strategic Plan.  She then called for a motion. Mr. Wesenberg moved, Mrs. Revoir seconded that the Board approve the 2019-2020 District Goals, as presented and/or attached.  Voting YES:  Unanimous [5:0]

                        Acceptance of Request for Proposal Recommendation:

                        • Financial Advisors – BPD Municipal Finance

                        Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated September 19, 2019, and called for a motion.  Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board approve the appointment of BPD Municipal Finance as the District’s Financial Advisors, as presented and/or attached.  Voting YES:  Unanimous [5:0] 

                        • Consideration of Modification to Student Schedule:

                        Valley Central Middle School
                        Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Burns to Mr. Xanthis dated September 19, 2019, and called for a motion.  Mr. Wesenberg moved, Mrs. Revoir seconded that the Board approve the modification to the Middle School student schedule for 2019-2020, as presented and/or attached.  Voting YES:  Unanimous [5:0]

                        • Approval of 2019-2020 Foster Care Liaison Appointment:
                        • Marianne Serratore 

                        Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Xanthis dated September 20, 2019, and called for a motion.  Mrs. Revoir moved, Mr. Bond seconded that the Board approve Marianne Serratore as the District’s Foster Care Liaison for the 2019-2020 school year, as presented and/or attached.  Voting YES:  Unanimous [5:0]

                        EXECUTIVE SESSION

                        Mrs. Messing called for a motion to convene in Executive Session to discuss the employment history of particular personnel and contract negotiations. Mr. Fitzgerald moved, Mr. Wesenberg seconded that the Board convene in Executive Session at 7:41 p.m.  Voting YES:  Unanimous [5:0]

                        ADJOURNMENT 

                        Upon consensus of the Board, Mrs. Messing adjourned the meeting at approximately 8:11 p.m.


                        Special Work Session: September 25, 2019

                        The special work session of the Valley Central Board of Education was called to order in the Administration Building at 5:30 p.m. by President Sarah Messing
                        PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                        ABSENT: None
                        Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Media (THR/WVT) and approximately fifteen people in the audience, including staff and community members
                        Also Absent: None 

                        PLEDGE TO FLAG

                        Mrs. Messing made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting.  She made aailable a copy of the opening statement/ guidelines for public participation for those wishing to speak.  

                        CAPITAL PROJECT REFERENDUM DISCUSSION

                        Mrs. Messing turned the meeting over to Mr. Thomas Ritzenthaler from CSArch and Mr. George Cronk from Chazen Companies, who reviewed the referendum process and the options that are presented on the spreadsheet for discussion this evening.

                        Discussion took place regarding the scenarios presented and the propositions that will be presented for the vote.  Specific item questions were raised and responded to by Mr. Ritzenthaler, Mr. Cronk and the Central Office Administrators.

                        PUBLIC PARTICIPATION

                        There were no requests for public participation.

                        OTHER

                        Sheila Schwartz moved, Mr. Fitzgerald seconded that the Board establish a Special Work Session of the Board of Education to be held on October 3, 2019 at 6:30 p.m. in the Administration Building.  Voting YES:  6; NO: Mr. Wesenberg [6:1]

                        Sheila Schwartz moved, Mr. Fitzgerald seconded that the Board approve the designation of Valley Central School District as Lead Agent on the proposed districtwide referendum, as listed and/or attached.  Voting YES: 5; NO: Ms. Lewis, Mr. Bond [5:2]

                        ADJOURNMENT  

                        Mrs. Messing called for a motion to adjourn. Ms. Schwartz moved, Mr. Fitzgerald seconded that the Special Work Session of the Board of Education be adjourned.   Voting YES:  Unanimous [7:0]
                        The meeting was adjourned by Mrs. Messing at 6:37 p.m.


                        September 18, 2019

                        The special meeting of the Board of Education was called to order in the Administration Building at 5:33 p.m. by President Sarah Messing.

                        PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
                        ABSENT: All Present

                        Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, and one staff member

                        Also Absent: Media (THR) 

                        PLEDGE TO FLAG

                        BOARD RETREAT

                        Mrs. Messing began by reviewing the topics to be covered in the Board Retreat this evening.  She then introduced Dr. Gess LeBlanc, the guest speaker and turned the meeting over to him.

                        Dr. LeBlanc introduced himself to the Board and Administrators.  He is a developmental psychologist, educational consultant, professor at Hunter College and is a co-founder of Hunter’s Urban Center for Assessment, Research, and Evaluation (UCARE).   Additionally, he is on the Board of two non-profit organizations, City Year and the Roundabout Theatre Company.

                        Dr. LeBlanc offered a brief review of his plans to work with student focus groups and provide staff professional development at Valley Central.  He shared information on his background and research investigating the teaching and learning process by examining how children’s experiences and sense of self influence their learning and engagement in school.  Dr. LeBlanc noted that data has consistently shown that for students to succeed, they must feel valued, understood, and connected.  He spoke about how their relationships and experiences at home, at school, and in their communities shape how they perceive themselves and plays a key role in their educational outcomes.  

                        Dr. LeBlanc then reviewed the Board’s Goals as outlined in the District’s Strategic Plan and what might be done to work toward them.  He reminded the Board and Administrators that they should celebrate the many initiatives that have been undertaken and the successes that have been accomplished at Valley Central and urged the District to continue to create strategies and make progress to create a culture that is responsive to the students’ needs and academic goals.

                        Discussion took place among the Board members, Central Office Administrators and Dr. LeBlanc.  

                        EXECUTIVE SESSION

                        Mrs. Messing noted the need to move into Executive Session to discuss interpersonal relationships between the Board and Central Office Administrators during which confidential information will be shared, and called for a motion.

                        Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene to Executive Session at approximately 7:03 p.m.   No action is anticipated to be taken following Executive Session.  Voting YES:  Unanimous [7:0]

                        Dr. LeBlanc was invited to join the Board and Administrators in Executive Session.  

                        Mr. Xanthis, Mr. Bellarosa, Ms. Serratore and Mr. Conklin left the meeting at approximately 8:00 p.m.

                        ADJOURNMENT 

                        Mrs. Messing adjourned the meeting at 8:16 p.m. upon consensus of the Board.


                        September 9, 2019

                        The regular meeting of the Board of Education was called to order in the Administration Building at 6:30 p.m. by President Sarah Messing.

                        PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg ABSENT: All Present

                        Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Media (WVT) and approximately eight people in the audience, including staff and community members
                        Also Absent: Media (THR) 

                        EXECUTIVE SESSION

                        Mrs. Messing called for a motion to convene in Executive Session to discuss contract negotiations.  Mrs. Revoir moved, Mr. Bond seconded that the Board convene in Executive Session at 6:03 p.m.  Voting YES:  Unanimous [6:0] Ms. Lewis entered Executive Session at approximately 6:09 p.m.

                        Mrs. Messing called for a motion to come out of Executive Session.  Mr. Fitzgerald moved, Mr. Bond seconded that the Board come out of Executive Session at 6:44 p.m.   Voting YES:  Unanimous [7:0]

                        PLEDGE TO FLAG

                        Mrs. Messing made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting.  She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.  

                        CORRESPONDENCE/COMMENDATIONS

                        Mr. Xanthis and Mrs. Messing reviewed the attached correspondence and commendations.  

                        PROPOSED CONSENT AGENDA

                        Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda.  There were none. Mrs. Messing then called for a motion.  Mr. Bond moved, Mrs. Revoir seconded that the following Consent Agenda be approved, as listed and/or attached:

                        CONSIDERATION OF MINUTES

                        1. Regular Meeting Minutes dated 8/26/19

                        RECOMMENDATIONS OF CSE/CPSE

                        SUPERINTENDENT’S RECOMMENDATIONS

                        • Acceptance of Resignations:

                        Noninstructional
                        Dawn Murphy, Paraprofessional (School Monitor), p/t, Valley Central School District, effective September 1, 2019
                        Carol Granata, Paraprofessional (1:1), p/t, Walden Elementary School, effective September 9, 2019

                        • Approval of Appointments: 

                        Instructional

                        Evening High School Staff, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                        Grad Point Staff, p/t, Valley Central High School, effective 2019 – 2020 School Year – See Attached Listing

                        Team Leaders, p/t, East Coldenham Elementary School, effective 2019 – 2020 School Year – See Attached Listing

                        Substitute Teachers/Home Tutor, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                        Noninstructional

                        Carol Granata, Paraprofessional, p/t, Valley Central School District, effective September 10, 2019                 

                        Substitute RN/Paraprofessionals/Food Service Helpers/Custodial Worker, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                        Extracurricular

                        Advisors, p/t, Valley Central High School, effective 2019 – 2020 School Year – See Attached Listing

                        Cocurricular

                        2019 Fall Coaching Appointment, p/t, Valley Central School District – See Attached Listing

                        Voting YES:  Unanimous [7:0]

                        REPORTS

                        • Superintendent’s Report

                        Mrs. Messing introduced this Agenda item.  Mr. Xanthis thanked Mr. Bellarosa and Ms. Serratore for their wonderful work in planning Convocation Day for the staff and shared some details of the program held on September 3rd.  

                        Mr. Xanthis noted that Valley Central High School’s graduation rate is 94.4%, up from 92% last year.  He attributed that success to a number of factors including a strong focus on graduation beginning in the freshman year and programs such as ALC, Evening High School, Summer Opportunities and credit recovery to assist students who are struggling. 

                        • Deputy Superintendent’s Report

                        Mrs. Messing introduced this Agenda item.  Mr. Bellarosa also spoke about the gaduation rate and thanked the Board and everyone in the District for providing the support needed for the students to achieve their goals.

                        Mr. Bellarosa noted that enrollment is up slightly from September last year and class sizes in all buildings are good.  

                        Mr. Bellarosa thanked all the individuals who have been working so hard on the opening of school and student transportation and noted that times are improving and issues are been worked out.

                        • Assistant Superintendent’s Report

                        Following introduction of this Agenda item by Mrs. Messing, Ms. Serratore shared information on upcoming staff professional development and new resources that are available for parents on the District website.

                        • Interim School Business Official’s Report

                        Mrs. Messing introduced this Agenda item.  Mr. Conklin also provided information on revising the facilities use fees, a seminar he will be attending on long-term financial planning, and the RFP for financial advisors.  He also thanked his staff for their hard work in planning the transportation routes, resolving problems and communicating with parents.

                        Mr. Conklin responded to questions from Board members regarding student transportation.

                        • School Opening:
                          Convocation
                          Transportation
                          BOCES
                          This agenda item was discussed earlier this evening.

                        • Policy Committee Meeting – August 26, 2019

                        Mrs. Messing introduced this Agenda item and noted that the Committee met on August 26th to review policy/regulation/exhibit revisions and the attorney’s ecommendations.  The first reading of these revisions will be presented under New Business.

                        • Opening Enrollment – September 4, 2019

                        This information was reviewed earlier this evening.

                        • OCSBA Delegates’ Meeting – September 4, 2019

                        Mrs. Messing introduced this Agenda item and invited Mr. Fitzgerald, who attended the meeting on September 4th, to comment.  Mr. Fitzgerald shared that he had provided the handouts from the meeting to the other Board members prior to tonight’s meeting.  He offered a brief summary of the topics covered at the meeting including the recent ransomware attacks on school districts and a preview of the NYSSBA Convention.

                        • Community Participation

                        Mrs. Messing introduced this Agenda item.  Board members commented on events that they had participated in or attended, including Induction, Convocation, the ALC Barbecue, the varsity football game and General Montgomery Day.

                        PUBLIC PARTICIPATION

                        There were no requests for public participation this evening.

                        OLD BUSINESS

                        • Approval of Curricula:
                        • K-5 STEAM Curriculum
                        • High School Lab Band Curriculum
                        • High School Music Theory I Curriculum
                        • Grade 8 Science Curriculum
                        • Grade 7 Accelerated Science Curriculum
                        • Grade 6 Mathematics Curriculum

                                Mrs. Messing introduced this Agenda item, referenced the curricula presented at the August 26, 2019 Board meeting for review, and called for a motion.

                                Ms. Schwartz moved, Ms. Lewis seconded that the Board approve the above listed curricula, as presented and/or attached.  Voting YES:  Unanimous [7:0]

                                Capital Project Discussion

                                Following introduction of this Agenda item by Mrs. Messing, Mr. Bellarosa reviewed the feedback on the Capital Project obtained through Thoughtexchange and the timeline for a referendum in December.

                                Mr. Bellarosa and Mr. Conklin responded to questions from the Board members.  Mr. Ritzenthaler from CSArch will be invited to the next Board meeting for a work session to discuss the options and the propositions to be presented on the referendum.

                                NEW BUSINESS

                                First Reading of:

                                • Policy 0110-R – Sexual Harassment Regulation (Revised)
                                • Policy 1500 – Public Use of School Facilities (Revised)
                                • Exhibit 1500-E – Request for Use of School Facilities (Revised)
                                • Policy 2210 – Board Organizational Meeting (Revised)
                                • Exhibit 3230-E – Organizational Chart (Revised)
                                • Regulation 4321.3-R – Independent Educational Evaluations (Revised)
                                • Exhibit 4531-E – Field Trips and Excursions (Revised)
                                • Policy 4730 – Homework (Revised)
                                • Policy 6010 – Fiscal Management Operations (Revised)
                                • Policy 6200 – Revenue (Revised)
                                • Policy 6210 – Local Tax Levy (Revised)
                                • Policy 6240 – Investments (Revised)
                                • Policy 6240-R – Investments Regulation (Revised)
                                • Policy 6245 – Fund Balance (Revised)
                                • Policy 6600 – Fiscal Accounting and Reporting (Revised)
                                • Policy 6630 – Financial Reports and Statements (Revised)
                                • Policy 6670 – Petty Cash/Petty Cash Accounts (Revised)
                                • Policy 6710 – Purchasing Authority (Revised)
                                • Policy 6800 – Payroll Procedures (Revised)
                                • Policy 6850 – Retiree Benefit Procedures (Revised)
                                • Policy 6900 – Disposal of District Property (Revised) 
                                • Regulation 8121.1-R – Opioid Overdose Prevention (Revised)
                                • Policy 8122 – Accident Reports (Revised)
                                • Policy 8200 – Buildings and Grounds Management (Revised)
                                • Policy 8414.6 – Idling Prohibition for Buses and Other School Vehicles (Revised)
                                • Policy 8520 – Free and Reduced Price Food Services (Revised)
                                • Regulation 8650-R – School District Compliance with Copyright Law (Revised)
                                • Regulation 9135-R – Suspected Sexual Abuse Involving School Personnel  (Revised)
                                • Policy 9170 – Meals and Refreshments (Revised)
                                • Policy 9240 – Part-time and Substitute Professional Staff Employment (Revised)

                                                                                          Mrs. Messing introduced this Agenda item and referenced the policies presented for a first reading this evening.  She noted that the majority of the policy revisions were due to changes in title and District organization and reviewed changes to the three remaining policies.  

                                                                                          The above listed policies/exhibits/regulations will be presented for adoption at the October 15, 2019 meeting.

                                                                                          Approval of High School Charters:

                                                                                          Environmental Club

                                                                                          • ASL Club

                                                                                          Mrs. Messing introduced this Agenda item, referenced the charters presented to the Board, and called for a motion. 

                                                                                          Ms. Schwartz moved, Mr. Bond seconded that the Board approve the above listed charters, as presented and/or attached.  Voting YES:  Unanimous [7:0]

                                                                                          OTHER

                                                                                          Mrs. Messing noted that the District will provide follow up information to the Board members on the Thoughtexchange feedback on the Capital Project and the cost of the District’s financial advisors.

                                                                                          ADJOURNMENT 

                                                                                          Mrs. Messing called for a motion to adjourn the meeting. Ms. Schwartz moved, Mr. Bond seconded that the meeting be adjourned. Voting YES: Unanimous [7:0]

                                                                                          Mrs. Messing adjourned the meeting at 8:00 p.m.


                                                                                          August 2019

                                                                                          August 26, 2019

                                                                                          The regular meeting of the Board of Education was called to order in the Administration Building at 6:30 p.m. by President Sarah Messing.
                                                                                          PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg. ABSENT: All Present
                                                                                          Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin and Media (WVT)  Also Absent: Media (THR) 

                                                                                          EXECUTIVE SESSION

                                                                                          Mrs. Messing called for a motion to convene in Executive Session to discuss the employment history of a particular firm and contract negotiations. Mr. Bond moved, Mr. Wesenberg seconded that the Board convene in Executive Session at 6:01 p.m.  Voting YES:  Unanimous [7:0] Mrs. Messing called for a motion to come out of Executive Session.  Mr. Bond moved, Mr. Fitzgerald seconded that the Board come out of Executive Session at 6:44 p.m.   Voting YES:  Unanimous [7:0]

                                                                                          PLEDGE TO FLAG

                                                                                          Mrs. Messing made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting.  She made available a copy of the opening statement/ guidelines for public participation for those wishing to speak.  

                                                                                          CORRESPONDENCE/COMMENDATIONS
                                                                                          Mr. Xanthis and Mrs. Messing reviewed the attached correspondence and commendations.  

                                                                                          PROPOSED CONSENT AGENDA
                                                                                          Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda.  Mrs. Schwartz requested that Items A and B under Consideration of Minutes and Items A, B, C, D, E and F under Financials be removed for consideration separately. Mrs. Messing then called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the following Consent Agenda be approved, as listed and/or attached:
                                                                                          CONSIDERATION OF MINUTES* will be considered separately

                                                                                          A. Public Hearing Minutes dated 8/12/19
                                                                                          B. Regular Meeting Minutes dated 8/12/19

                                                                                          FINANCIALS* will be considered separately

                                                                                          A. Acceptance of Treasurer’s Report for July
                                                                                          B. Acceptance of Expenditure Budget Status Report for July
                                                                                          C. Acceptance of Revenue Budget Status Report for July
                                                                                          D. Acceptance of Record of Claims for July
                                                                                          E. Acceptance of Investment Report for July
                                                                                          F. Approval of General Fund Budget Transfer for July

                                                                                          RECOMMENDATIONS OF CSE/CPSE

                                                                                          FOR APPROVAL
                                                                                          Acceptance of Gift:
                                                                                          Valley Central Middle School – Light Pole Banners
                                                                                          Valley Central Middle School PTA & Life Touch Studios

                                                                                          Declaration of Obsolete Equipment:
                                                                                          Valley Central School District – Lever Voting Machine

                                                                                          SUPERINTENDENT’S RECOMMENDATIONS

                                                                                          Acceptance of Resignations:

                                                                                          Noninstructional
                                                                                          Kerri Washington, Paraprofessional, p/t, Valley Central School District, effective August 30, 2019
                                                                                          Susan Morrison, Paraprofessional, p/t, Valley Central School District, effective August 30, 2019

                                                                                          Approval of Leave of Absence:
                                                                                          Instructional
                                                                                          Kristin Vasapolli, School Media Specialist, East Coldenham Elementary School, for childcare purposes, effective on or about November 18, 2019 through December 20, 2019

                                                                                          Approval of Appointments:
                                                                                           Instructional
                                                                                          Mentors, p/t, Valley Central School District, effective 2019 – 2020 School Year -See Attached Listing

                                                                                          Substitute Teachers/Home Tutor, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                                                                                          Noninstructional

                                                                                          Substitute RN/Paraprofessionals/Food Service Helpers/Custodial Worker, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing

                                                                                          Extracurricular
                                                                                          Advisors, p/t, Valley Central High School/Berea Elementary School, effective 2019 – 2020 School Year – See Attached Listings

                                                                                          Cocurricular

                                                                                          2019 Fall Coaching Appointment, p/t, Valley Central School District – See Attached Listing Voting YES:  Unanimous [7:0]

                                                                                          OTHER
                                                                                          Mrs. Messing brought the Agenda items that were removed from the Consent Agenda to the floor and called for motions to approve these items.

                                                                                          CONSIDERATION OF MINUTES
                                                                                          A. Public Hearing Minutes dated 8/12/19
                                                                                          B. Regular Meeting Minutes dated 8/12/19

                                                                                          Mr. Bond moved, Mrs. Revoir seconded that the Board approve the Public Hearing Minutes dated August 12, 2019, as attached.  Voting: YES: 6; NO: Ms. Schwartz
                                                                                          Mr. Bond moved, Mr. Fitzgerald seconded that the Board approve the Regular Meeting Minutes dated August 12, 2019, as attached.  Voting: YES: 6; NO: Ms. Schwartz

                                                                                          FINANCIALS

                                                                                          A. Acceptance of Treasurer’s Report for July
                                                                                          B. Acceptance of Expenditure Budget Status Report for July
                                                                                          C. Acceptance of Revenue Budget Status Report for July
                                                                                          D. Acceptance of Record of Claims for July
                                                                                          E. Acceptance of Investment Report for July
                                                                                          F. Approval of General Fund Budget Transfer for July

                                                                                          Mr. Bond moved, Mrs. Revoir seconded that the Board approve the July 2019 Financial Reports, as attached.  Voting: YES: 6; NO: Ms. Schwartz

                                                                                          REPORTS

                                                                                          Superintendent’s Report 

                                                                                          Following introduction of this Agenda item by Mrs. Messing, Mr. Xanthis spoke about the Capital Project Referendum held on August 20th and requested that the Board consider going back out for another vote later this school year.  Discussion about options for the project and a possible timeline continued with the Board members.  Feedback from the community will be sought through Thoughtexchange and will be shared with the Board in the coming weeks.

                                                                                          Deputy Superintendent’s Report

                                                                                          Mrs. Messing introduced this Agenda item.  Mr. Bellarosa commented on the Induction Program for new teachers held today and tomorrow.  There are twenty-one Year One teachers and twenty-four Year Two teachers participating this year.  

                                                                                          Mr. Bellarosa also reviewed the projected enrollment and class sizes throughout the District.

                                                                                          Assistant Superintendent’s Report

                                                                                          Following introduction of this Agenda item by Mrs. Messing, Ms. Serratore spoke about the Garden Harvest Party held recently at East Coldenham Elementary School.  The gardening program has been coordinated in partnership with Cornell Cooperative Extension and it has been a very successful.Mrs. Serratore noted dates for upcoming Curriculum Council and VC 21 for Excellence meetings, as well as a parent meeting to share information on the new report cards.

                                                                                          Interim School Business Official’s Report

                                                                                          Mrs. Messing introduced this Agenda item.  Mr. Conklin shared information on a PILOT agreement between the Town of Montgomery and Stewart Holdings Group and student transportation routes.

                                                                                          Review of Projected Enrollment – September 2019

                                                                                          This Agenda item was reviewed earlier in the meeting.

                                                                                          Community Participation

                                                                                          Mrs. Messing introduced this Agenda item.  Mr. Bond spoke about the Valley Central Education Foundation’s upcoming reception on December 19th, where meteorologist Ben Noll, a Valley Central alumnus, will be honored.  Board members also commented on Induction and Cheer Camp.

                                                                                          PUBLIC PARTICIPATION

                                                                                          Mrs. Lori Cunningham – Student Transportation

                                                                                          OLD BUSINESS

                                                                                          Acceptance of Request for Proposal Recommendation:
                                                                                          General Counsel – Thomas, Drohan, Waxman, Petigrow & Mayle, LLP
                                                                                          Labor Counsel – Bond, Schoeneck & King, PLLC
                                                                                          Bond Counsel – Bond, Schoeneck & King, PLLC

                                                                                          Mrs. Messing introduced this Agenda item.  She referenced the recommendation for General Counsel and called for a motion.

                                                                                          Mr. Bond moved, Mr. Wesenberg seconded that the Board approve the firm of Thomas, Drohan, Waxman, Petigrow & Mayle, LLP as the District’s General Counsel, as listed and/or attached.  Voting YES:  Unanimous [7:0]

                                                                                          Mrs. Messing referenced the recommendation for Labor Counsel and called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the Board approve the firm of Bond, Schoeneck & King, PLLC as the District’s Labor Counsel, as listed and/or attached.  Voting YES:  Unanimous [7:0]

                                                                                          Mrs. Messing referenced the recommendation for Bond Counsel and called for a motion. Mr. Bond moved, Mr. Wesenberg seconded that the Board approve the firm of Bond, Schoeneck & King, PLLC as the District’s Bond Counsel, as listed and/or attached.  Voting YES:  Unanimous [7:0]
                                                                                          Approval of Curricula:
                                                                                          1.  Grades 6, 7 & 8 Social Studies Curricula
                                                                                          2.  Grades 7 & 8 Mathematics Curricula
                                                                                          3.  Grade 7 Accelerated Mathematics Curriculum
                                                                                          4.  High School Computer Integrated Manufacturing Curriculum

                                                                                          Mrs. Messing introduced this Agenda item, referenced the curricula presented at the August 12, 2019 Board meeting for review, and called for a motion.

                                                                                          Ms. Schwartz moved, Mr. Bond seconded that the Board approve the above listed curricula, as presented and/or attached.  Voting YES:  Unanimous [7:0]

                                                                                          Second and Final Reading of:
                                                                                          Policy 8334  – Credit Cards/House Accounts (Revised)
                                                                                          Regulation 8334-R – Credit Cards/House Accounts (Removed)

                                                                                          Mrs. Messing introduced this Agenda item, referenced the policy and regulation revisions presented at the July 22, 2019 Board meeting for a first reading, and called for a motion.

                                                                                          Mr. Bond moved, Mr. Fitzgerald seconded that the Board approve the revised Policy 8334 and the removal of Regulation 8334-R, as presented and/or attached.  Voting YES:  Unanimous [7:0]

                                                                                          Establishment of Board Retreat

                                                                                          Mrs. Messing introduced this Agenda item.  She shared that Dr. Gess LeBlanc has been invited to meet with the Board to facilitate a training on sensitivity/communication.  Mrs. Serratore will be meeting with Dr. LeBlanc in early September to plan the training and asked that the Board members contact her with any issues or concerns they would like addressed in the training.

                                                                                          It was the consensus of the Board to establish the Board Retreat for September 18, 2019 at 5:30 p.m. in the Administration Building.

                                                                                          NEW BUSINESS

                                                                                          Adoption of Special School District Meeting Result Resolution

                                                                                          Mrs. Messing introduced this Agenda item, referenced the resolution, and called for a motion. Mr. Wesenberg moved, Mrs. Schwartz seconded that the Board adopt the resolution accepting the results of the Special School District Meeting, as presented, listed and/or attached.  

                                                                                          Mr. Conklin, Deputy District Clerk, called the roll:

                                                                                          Mr. Bond VOTING YES

                                                                                          Mr. Fitzgerald VOTING YES

                                                                                          Ms. Lewis VOTING YES

                                                                                          Mrs. Messing VOTING YES

                                                                                          Mrs. Revoir VOTING YES

                                                                                          Ms. Schwartz VOTING YES 

                                                                                          Mr. Wesenberg VOTING YES

                                                                                          Review of Curricula:
                                                                                          K-5 STEAM Curriculum
                                                                                          High School Lab Band Curriculum
                                                                                          High School Music Theory I Curriculum
                                                                                          Grade 8 Science Curriculum
                                                                                          Grade 7 Accelerated Science Curriculum
                                                                                          Grade 6 Mathematics Curriculum

                                                                                          Following introduction of this Agenda item, Mrs. Messing noted that this curricula is available in the Office of Curriculum and Instruction for review and will be placed on the next Agenda for approval.

                                                                                          ADJOURNMENT 

                                                                                          Mrs. Messing called for a motion to adjourn the meeting. Mr. Fitzgerald moved, Mrs. Revoir seconded that the meeting be adjourned. Voting YES: Unanimous [7:0] Mrs. Messing adjourned the meeting at 7:44 p.m.


                                                                                          Public Hearing: August 12, 2019

                                                                                          A Public Hearing was held by the Board of Education and was called to order in the Administration Building at 5:33 p.m. by the President, Mrs. Messing. PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir and Mr. Wesenberg
                                                                                          ABSENT: Ms. Schwartz
                                                                                          Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin and Media (WVT)
                                                                                          Also Absent: Media (THR)

                                                                                          PLEDGE TO FLAG

                                                                                          Mrs. Messing made the regular announcements regarding emergency egress, no smoking, public participation, and audiotaping of the meeting.  She made available a copy of the opening statement/guidelines for public participation for those wishing to speak, and noted there is also a sign-up sheet for anyone wishing to comment on the Traffic, Security and STEAM Capital Project.

                                                                                          TRAFFIC, SECURITY AND STEAM CAPITAL PROJECT PRESENTATION

                                                                                          Following introduction of this Agenda item by Mrs. Messing, Mr. Conklin and Mr. Bellarosa reviewed a PowerPoint presentation (attached) with highlights of the work to be completed in the proposed project.  They reviewed the traffic flow patterns at the High School/Middle School and Montgomery Elementary School, safety modifications to be made at all schools, plans for a STEAM classroom along with a concession stand and bathroom facilities at the High School, Mr. Conklin and Mr. Bellarosa provided a timeline for the referendum vote, project review and approval, bidding and construction, as well as financial information, anticipated state aid and cost to the taxpayers.

                                                                                               Mr. Conklin, Mr. Bellarosa, Mr. Xanthis and Mr. Ritzenthaler from CSArch responded to questions from Board members.

                                                                                          PUBLIC PARTICIPATION

                                                                                          Mrs. Messing called upon the four individuals requesting time to speak:
                                                                                          Diane Savage
                                                                                          Fran Galloway
                                                                                          Matthew Stoddard
                                                                                          John Ramos

                                                                                          EXECUTIVE SESSION

                                                                                          Mrs. Messing noted the need for an Executive Session at this time and called for a motion.  Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene to Executive Session at 6:10 p.m. to discuss the employment history of particular personnel, contract negotiations and the potential purchase of property.  There is no action anticipated following Executive Session.  Voting YES:  Unanimous [6:0]

                                                                                          Attorneys Daniel Petigrow and Adam Kleinberg joined the Board members in Executive Session.  

                                                                                          Mr. Kleinberg left Executive Session at approximately 7:09 p.m.

                                                                                          Mr. Xanthis, Mr. Bellarosa, Ms. Serratore and Mr. Conklin entered Executive Session at approximately 7:10 p.m.

                                                                                          Mr. Petigrow left Executive Session at approximately 7:20 p.m.

                                                                                          Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board come out of Executive Session at 7:28 p.m.  Voting YES:  Unanimous [6:0]

                                                                                          ADJOURNMENT

                                                                                          Mr. Bond moved, Mr. Fitzgerald seconded that the Public Hearing be closed at 7:28 p.m.  Voting YES:  Unanimous [6:0]

                                                                                          This Agenda Item was removed for consideration separately following Executive Session

                                                                                          Mrs. Messing introduced this Agenda item, shared related details on the resolution presented to the Board, and called for a motion.

                                                                                          Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board approve the resolution authorizing a special proposition for a Capital Project, as listed and as attached. Ms. Schwartz moved, Ms. Lewis seconded that this Agenda item be considered following discussion in Executive Session.  Voting: YES: Unanimous [7:0]
                                                                                          NEW BUSINESS

                                                                                          A. Readoption of District Code of Conduct and

                                                                                          Readoption of Plain Language Summary

                                                                                          Following introduction of this Agenda item by Mrs. Messing, she noted that the revised Code of Conduct and Plain Language Summary was reviewed arlier tonight at the Public Hearing.  She then called for a motion. Ms. Schwartz moved, Ms. Lewis seconded that the Board readopt the District Code of Conduct and Plain Language Summary, as presented and as attached.  Voting YES:  Unanimous [7:0]

                                                                                          Readoption of District School Safety Plan

                                                                                          Mrs. Messing introduced this Agenda item and noted that the plan has been reviewed by the Health, Safety and Wellness Committee and the Safety Committee and will be posted on the District’s website.   She called for a motion.

                                                                                          Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board readopt the District School Safety Plan, as presented and as attached.  Voting YES:  Unanimous [7:0]

                                                                                          Readoption of District Guidance Plan

                                                                                          Mrs. Messing introduced this Agenda item, shared related details, and called for a motion.

                                                                                          Mr. Wesenberg moved, Mrs. Revoir seconded that the Board readopt the District Guidance Plan, as presented and as attached.  Voting YES:  Unanimous [7:0]

                                                                                          Establishment of Standard Work Day Hours for ERS Employees

                                                                                          Mrs. Messing introduced this Agenda item, referenced the memorandum from Mrs. Millsaps to Mr. Xanthis and called for a motion.

                                                                                          Ms. Lewis moved, Ms. Schwartz seconded that the Board establishes the standard hours for all District employees belonging to the New York State and Local Employees Retirement System, as presented and as attached.  Voting YES:  Unanimous [7:0]

                                                                                          Appointment of Committee Member/Liaison:

                                                                                          • Audit Committee
                                                                                          • Policy Committee
                                                                                          • Health, Safety & Wellness Committee
                                                                                          • Technology Committee 
                                                                                          • Guidance Committee
                                                                                          • Curriculum Council
                                                                                          • Valley Central Education Foundation
                                                                                          • Valley Central PTA Council
                                                                                          • Orange County School Boards Association
                                                                                          • New York State School Boards Association

                                                                                          Mrs. Messing introduced this Agenda item.  Following discussion, it was the consensus of the Board to appoint the following Committee members/liaisons:

                                                                                           

                                                                                          Audit Committee – Mrs. Messing, Ms. Schwartz, Mr. Fitzgerald

                                                                                          Policy Committee – Mrs. Messing, Ms. Schwartz, Mrs. Revoir

                                                                                          Health, Safety & Wellness Committee – Mr. Fitzgerald

                                                                                          Technology Committee – Mr. Bond

                                                                                          Guidance Committee – Mrs. Revoir

                                                                                          Curriculum Council – Mrs. Revoir

                                                                                          Valley Central Education Foundation – Mr. Bond, Ms. Lewis (Alternate)

                                                                                          Valley Central PTA Council – Ms. Lewis

                                                                                          Orange County School Boards Association – Ms. Schwartz, Mr. Bond (Alternate)

                                                                                          New York State School Boards Association – Ms. Lewis

                                                                                          Review of High School and Middle School Curricula:

                                                                                          1. Science Grades 6 & 7 (2)  
                                                                                          2. Basic Physics (Revised)  
                                                                                          3. Shakespeare (Revised)
                                                                                          4. Race, Identity and Justice

                                                                                          After introduction of this Agenda item, Mrs. Messing noted that this curricula has been available in the Office of Curriculum and Instruction for review and will be placed on the next Agenda for approval.

                                                                                          Adoption of Resolutions:

                                                                                          • 2019-2020 Energy Consortium
                                                                                          • 2019-2020 Free and Reduced Price Meals
                                                                                            After introduction of this Agenda item, Mrs. Messing referenced the attached resolutions, shared related details and called for motions.

                                                                                           

                                                                                          Ms. Schwartz moved, Mr. Bond seconded that the Board adopt the resolution authorizing the Superintendent to accept bids for electricity and natural gas per the 2019-2020 Energy Consortium, as presented and as attached.  Voting:  YES: Unanimous: [7:0]

                                                                                           

                                                                                          Mr. Weseberg moved, Ms. Lewis seconded that the Board adopt the Policy Statement for free and reduced price meals for the 2019-2020 school year, as presented and as attached.  Voting:  YES: Unanimous: [7:0]

                                                                                          Consideration of Agreement between Valley Central School District and Matthew Witherow – Impartial Hearing Officer for Student Discipline

                                                                                          Mrs. Messing introduced this Agenda item, referenced the agreement and shared related details.  She then called for a motion.

                                                                                          Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board approve the agreement between Valley Central School District and Matthew Witherow. Voting YES:  Unanimous [7:0]
                                                                                          Consideration of Agreement between Valley Central School District and A&T Healthcare

                                                                                          Consideration of Agreement between Valley Central School District and J&D Ultracare

                                                                                          Mrs. Messing introduced these Agenda items and noted that both agreements are for nursing services for students.   She asked if there were any objections to considering these Agenda items together.  Hearing none, she called for a motion.Ms. Schwartz moved, Mr. Wesenberg seconded that the Board approve the agreement between Valley Central School District and A&T Healthcare and the agreement between Valley Central School District and J&D Ultracare, as presented and as attached.  Voting YES:  Unanimous [7:0]

                                                                                          Consideration of Agreement between Valley Central School District and Abilities First

                                                                                                      Mrs. Messing introduced this Agenda item, referenced the attached agreement for 2018-2019, Summer 2019, and 2019-2020 and called for a motion.

                                                                                          Mr. Fitzgerald moved, Mr. Bond seconded that the Board approve the agreement between Valley Central School District and Abilities First, as presented and as attached.  Voting YES:  Unanimous [7:0]

                                                                                          Adotion of Resolution in Support of NYSSBA Legislation to Amend the BOCES District Superintendents’ Salary Cap

                                                                                                      Mrs. Messing introduced this Agenda item, referenced the attached resolution, shared related details and called for a motion.

                                                                                          Ms. Schwartz moved, Mr. Bond seconded that the Board adopt the resolution in support of NYSSBA legislation to amend the BOCES District Superintendents’ salary cap, as presented and as attached.  Voting YES: Unanimous [7:0]

                                                                                          Approval of Charter:

                                                                                          Alternative Learning Center Student Council

                                                                                          Mrs. Messing introduced this Agenda item and called for a motion.

                                                                                          Ms. Schwartz moved, Ms. Lewis seconded that the Board approve the Alternative Learning Center Student Council Charter, as presented and as attached.  Voting YES: Unanimous [7:0]

                                                                                          EXECUTIVE SESSION

                                                                                          Mrs. Messing noted the need for an Executive Session and called for a motion to enter Executive Session at 7:29 p.m. to discuss personnel, an investigation, and contract negotiations.  Action is anticipated.

                                                                                          Mr. Fitzgerald moved, Mrs. Revoir seconded that the Board meet in Executive Session.  Voting YES:  Unanimous [7:0]

                                                                                          Mrs. Messing called for a motion to come out of Executive Session at 9:24 .m.  

                                                                                          Mr. Wesenberg moved, Mr. Bond seconded that the Board come out of Executive Session.  Voting YES:  Unanimous [7:0]

                                                                                          Mrs. Messing then called for motions to approve the Agenda items that had been pulled from the Agenda earlier tonight for consideration following Executive Session: Superintendent’s Recommendations, D. Approval of Appointments, Administrative, Agenda items 1, 2, and 3; and E. Approval of Change in Contract Terms and Conditions, Agenda items 1, 2, 3 and 4; and Old Business, Agenda item A. 
                                                                                          SUPERINTENDENT’S RECOMMENDATIONS

                                                                                          Approval of Appointments:
                                                                                          Administrative

                                                                                          Carleen Millsaps, Administrative Mentor, Valley Central School District, effective July 1, 2019 through June 30, 2020 

                                                                                          Mr. Wesenberg moved, Mr. Bond seconded that the Board approve the appointment of Carleen Millsaps as an Administrative Mentor, effective July 1, 2019 through June 30, 2020.  Voting: YES: 5; NO: Ms. Lewis, Ms. Schwartz

                                                                                          Bradley Conklin, Interim School Business Official and Deputy District Clerk, effective July 2, 2019 through June 30, 2020 

                                                                                          Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board approve the appointment of Bradley Conklin, Interim School Business Official and Deputy District Clerk, effective July 2, 2019 through June 30, 2020.  Voting: YES: 4; NO: Mr. Bond, Ms. Lewis, Ms. Schwartz

                                                                                          Marianne Serratore, certified as a School District Administrator, appointed to a four-year probationary period in the Assistant Superintendent for Curriculum and Instruction tenure area, commencing July 1, 2019 and ending July 1, 2023 

                                                                                          Mr. Wesenberg moved, Mr. Bond seconded that the Board approve the appointment of Marianne Serratore to a four-year probationary period in the Assistant Superintendent for Curriculum and Instruction tenure area, commencing July 1, 2019 and ending July 1, 2023.    YES: 6; NO: Ms. Schwartz\

                                                                                          Noninstructional

                                                                                          Ryan Schmidt, Director of Facilities III, Valley Central School District, effective July 1, 2019

                                                                                          Ms. Schwartz moved, Mr. Wesenberg seconded that the Board approve the appointment of Ryan Schmidt as Director of Facilities III, effective July 1, 2019.  Voting: YES: 6; NO: 0; ABSTAIN: Mr. Bond 

                                                                                          Approval of Change in Contract Terms and Conditions

                                                                                          John P. Xanthis, Superintendent of Schools, Valley Central School District, effective July 1, 2019

                                                                                          Michael Bellarosa, Deputy Superintendent, Valley Central School District, effective July 1, 2019

                                                                                          It was the consensus of the Board to table the approval of contract terms andconditions for Mr. Xanthis and Mr. Bellarosa to an upcoming Board meeting.

                                                                                          Carol Robinson, District Treasurer, Valley Central School District, effective July 1, 2019

                                                                                          Mr. Fitzgerald moved, Ms. Schwartz seconded that the Board approve the contract terms and conditions for Carol Robinson, District Treasurer, effective July 1, 2019, as attached.  Voting YES:  Unanimous [7:0]

                                                                                           

                                                                                          Stand Alone Employees, Valley Central School District, effective July 1, 2019 – See Separate Listing

                                                                                          Ms. Schwartz moved, Ms. Lewis seconded that the Board amend the stand alone listing to remove Mr. Bellarosa’s salary consideration at this time and approve the remaining items, as attached.  Voting YES:  Unanimous [7:0]

                                                                                          OLD BUSINESS

                                                                                          Adoption of Resolution to Authorize a Special Proposition for Capital Project  
                                                                                          Mrs. Messing introduced this Agenda item and called for a motion.

                                                                                          Mr. Wesenberg moved, Ms. Schwartz seconded that the Board approve the resolution authorizing a special proposition for a Capital Project, as presented and as attached.  Voting: YES: Unanimous [7:0]

                                                                                          ADJOURNMENT

                                                                                          Ms. Schwartz moved, Ms. Lewis seconded that the meeting be adjourned.  Voting YES:  Unanimous [7:0]

                                                                                          Mrs. Messing adjourned the meeting at 9:39 p.m.


                                                                                          July 1, 2019

                                                                                          A Public Hearing was held by the Board of Education and was called to order in the Administration Building at 5:35 p.m. by the President, Mrs. Messing.

                                                                                          PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Ms. Schwartz, Mrs. Revoir, and Mr. Wesenberg ABSENT: All Present

                                                                                          Also Present: Mr. Xanthis and Mr. Bellarosa
                                                                                          Also Absent: Mrs. Millsaps and Media (WVT/THR)
                                                                                          PLEDGE TO FLAG

                                                                                          Mrs. Messing introduced the Public Hearing and turned the discussion over to Mr. Xanthis.

                                                                                          This Hearing was held pursuant to Chapter 181 of the Laws of 2000 and Sections 2801 and 2802 of the Education Law of the State of New York for the purpose of reviewing the District Code of Conduct and Plain Language Summary.  A copy of the Notice of Public Hearing is attached.

                                                                                          Mr. Xanthis introduced the topic, reviewed the annual process, and discussion took place.  The Superintendent reviewed the requirements for the District Code of Conduct and Plain Language Summary.  A comprehensive Committee review of the Code of Conduct and Plain Language Summary took place during this past school year. The changes were previously shared and reviewed with the Board of Education.  Mr. Xanthis noted this year’s edits to the Code of Conduct and Plain Language Summary were revised to include language regarding the use of e-cigarettes, vaporizers and other devices used to inhale non-prescription substances.  Additional copies of these documents were made available for the public at this Hearing.  All students and parents annually receive a copy of the Plain Language Summary, and both the Plain Language Summary and the Code of Conduct are posted on the District’s website.  New students to the District receive a copy during the registration process.  Related details were shared.
                                                                                          Mr. Xanthis noted re-adoption of these documents with amendments will take place during the regular meeting that follows this Public Hearing.

                                                                                          EXECUTIVE SESSION
                                                                                          Mrs. Messing noted the need for an Executive Session at this time and called for a motion.  

                                                                                          Mr. Fitzgerald moved, Mr. Bond seconded that the Board convene to Executive Session at 5:37 p.m. to discuss the employment history of particular personnel and a student matter.  Voting: YES: 5; NO: Ms. Lewis, Ms. Schwartz
                                                                                          Ms. Barbara Butler, Director of Special Education, and Attorney Neelanjan Choudhury joined the Board in Executive Session.  They left Executive Session at approximately 5:43 p.m.

                                                                                          Mr. Wesenberg moved, Mr. Fitzgerald seconded that the Board reconvene to Regular Session at 6:29 p.m.  Voting: YES: 6; NO: Ms. Schwartz

                                                                                          ADJOURNMENT

                                                                                          Mr. Weseberg moved, Mrs. Revoir seconded that the Public Hearing be closed at 6:29 p.m.  Voting YES:  Unanimous [6:0]