Minutes of the Board of Education

April 2020 Minutes

April 20, 2020

The regular meeting of the Board of Education was called to order at 6:31 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-
person access to public meetings.
PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
ABSENT: None
Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
Also Absent: Media (THR/WVT)
PLEDGE TO FLAG

Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.

Mrs. Messing introduced those attending the meeting remotely and thanked Director of Technology Chris Mohr for arranging tonight’s teleconference.
CORRESPONDENCE/COMMENDATIONS

Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.
PROPOSED CONSENT AGENDA

Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for consideration separately. There were none. Mrs. Messing then called for a motion to approve the Consent Agenda.

Mr. Bond moved, Mrs. Revoir seconded that the following Consent Agenda be accepted and approved as listed and/or attached.
CONSIDERATION OF MINUTES

A. Regular Board Meeting Minutes dated 3/23/20
B. Special Board Meeting Minutes dated 4/3/20

FINANCIAL REPORT

A. Acceptance of Treasurer’s Report for March
B. Acceptance of Expenditure Budget Status Report for March
C. Acceptance of Revenue Budget Status Report for March
D. Acceptance of Record of Claims for March
E. Acceptance of Extraclassroom Report for March
F. Acceptance of Investment Report for March
G. Acceptance of Budget Transfer Report for March

RECOMMENDATIONS OF CSE/CPSE
FOR APPROVAL

A. Adoption of Resolution:
Suspension of Board Policy 2370 and Regulation 2370-R
Public Participation at Board Meetings
B. Acceptance of Donation:
1. Valley Central High School – Monetary Donation
New York State Beef Council  

SUPERINTENDENT’S RECOMMENDATIONS
A. Acceptance of Resignations:
Noninstructional
Rebecca Maher, Paraprofessional, p/t, Valley Central School District, effective April 30, 2020
Voting: YES: Unanimous [7:0]

REPORTS

A. Superintendent’s Report
Following introduction of this Agenda item, Mr. Xanthis shared that he and many officials from throughout Orange County have been invited to participate in an online fellowship meeting on Wednesday to review the community efforts going on at this time.

B. Deputy Superintendent’s Report
Following introduction of this Agenda item, Mr. Bellarosa updated the Board and those in the online audience on the childcare program for the essential workers and the meal distribution for families in need. He thanked all the staff and volunteers who have made these efforts possible.

C. Assistant Superintendent’s Report
Following introduction of this Agenda item, Ms. Serratore shared information on the instructional program and the numbers of students participating in remote learning. Follow up has been planned for students that haven’t been engaging to provide additional support where necessary.

D. Interim School Business Official’s Report
Following introduction of this Agenda item, Mr. Conklin updated the Board on the New York State Comptroller’s Audit. Although the on-site audit is currently on pause, they have confirmed that the focus of the audit will be the District’s Technology Department.

OLD BUSINESS

A. 2020-2021 Budget Vote and Election Update

Mrs. Messing introduced this Agenda item and noted that Mr. Xanthis had updated the Board on the postponement of the budget vote and election earlier in the meeting. Mr. Conklin had no further information to provide at this time.

NEW BUSINESS

A. Adoption of BOCES Cooperative Purchasing Resolution
Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated April 14, 2020, and called for a motion.

Mr. Bond moved, Ms. Lewis seconded that the BOCES Cooperative Purchasing resolution for the 2020-2021 school year be adopted, as presented and/or attached. Voting YES: Unanimous
[7:0]
B. Approval of Pool Acid Wash and Re-grouting Bid:
All State Technology
Mrs. Messing introduced this Agenda item, referenced the memorandum from Mr. Conklin to Mr. Xanthis dated April 14, 2020, and called for a motion.
Mr. Bond moved, Mrs. Revoir seconded that the Pool Acid Wash and Re-grouting Bid be awarded to All State Technology, as presented and/or attached. Voting YES: Unanimous [7:0]
C. Approval of Agreement between Valley Central School District
And The Devereux Foundation Mrs. Messing introduced this Agenda item, referenced the 2020-2021 agreement for specialceducation services between the District and The Devereux Foundation, and called for a motion.
Ms. Schwartz moved, Ms. Lewis seconded that the 2020-2021 Agreement between Valley Central School District and The Devereux Foundation be approved.

Discussion took place regarding the District’s cost for this program.
Mr. Fitzgerald moved, Ms. Schwartz seconded that the motion be tabled to the next Board meeting. Voting YES: Unanimous [7:0]
OTHER

Ms. Schwartz moved, Mr. Wesenberg seconded that the Board amend the Agenda to include the consideration of a resolution appointing the District’s Data Protection Officer. Voting YES: Unanimous [7:0]

NEW BUSINESS

D. Adoption of Resolution:
1. Appointment of Tammy Coleman as the District’s Data Protection
Officer for 2019-2020 Mr. Wesenberg moved, Ms. Schwartz seconded that the resolution appointing Tammy Coleman as the District’s Data Protection Officer be approved, as attached. Voting YES: Unanimous [7:0]

ADJOURNMENT
Mrs. Messing called for a motion to adjourn the meeting.
Mr. Bond moved, Mrs. Revoir seconded that the meeting be adjourned. Voting YES: Unanimous [7:0]
Mr. Xanthis expressed his appreciation for the efforts of the District’s Communication Specialist, Patti Behr. He noted that she has gone above and beyond to communicate the commitment and efforts of the District’s staff, students, families and community during the school closure and has
also been hard at work to redesign the District’s website.

Ms. Lewis thanked the District’s nurses, who have assisted in the distribution of meals to families in need.
The meeting was adjourned at 6:59 p.m.


April 16, 2020

 

The special meeting of the Board of Education was called to order at 5:17 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring inperson access to public meetings.
PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
ABSENT: None
Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
Also Absent: Media (THR/WVT)
PLEDGE TO FLAG
Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.
Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
COVID-19 Update
Mrs. Messing introduced this agenda item and invited the Administrators to provide an update. Mr. Xanthis thanked the Board members and all the faculty and staff for their ongoing work and support of the District during this time. Mr. Bellarosa shared information on the latest updates on the extended closure of schools through May 15th, safety protocols, new mandates, and the status of the childcare program and food distribution. Ms. Serratore commented on remote learning and the instructional program. Feedback has been received from students, parents, teachers and principals, and
she has worked with administrators to develop strategies for support wherever needed. Mr. Conklin spoke briefly about the budget concerns for next year, and noted that the District is waiting for further information from the state before the Board will be presented with a recommended budget in May. He noted that once a date has been determined for the budget vote and election, the detailed information and timeline will be shared with the Board and community.
The administrators responded to questions from the Board members.
Consideration of Orange-Ulster BOCES Administrative Budget
Mrs. Messing introduced this Agenda item, referenced the proposed administrative budget, and called for a motion.
Mr. Bond moved, Mrs. Revoir seconded that the Board approve the Orange-Ulster BOCES  2020-2021 Administrative Budget in the amount of $7,540,018, as attached. Voting: YES: Unanimous [7:0]
Consideration of Orange-Ulster BOCES Vacancies (Three)
Mrs. Messing introduced this Agenda item and shared related details. She proposed, if there were no objections from the Board, that all three candidates be considered together. There were no objections. She then called for a motion.
Mr. Fitzgerald moved, Ms. Lewis seconded that the Board cast a vote in the annual election of members of the Board of Cooperative Educational Services for each of the three candidates, Martha Bogart, Lawrence Berger and David Eaton, as attached. Voting: YES: Unanimous [7:0]
EXECUTIVE SESSION
Mrs. Messing noted the need for the Board to convene in Executive Session to discuss personnel, contract negotiations, and a student matter.
Mr. Bond moved, Mr. Fitzgerald seconded that the Board convene in Executive Session at 5:40 p.m. Voting: YES: Unanimous [7:0]
No action is anticipated following Executive Session.
ADJOURNMENT
Upon unanimous consent of the Board, Mrs. Messing adjourned the meeting at 6:36 p.m.


 

April 3, 2020

The special meeting of the Board of Education was called to order at 5:00 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in person access to public meetings.
PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
ABSENT: None
Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
Also Absent: Media (THR/WVT)
PLEDGE TO FLAG
Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.
Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
Mrs. Messing called for a moment of silence following the Pledge for all those impacted by the Coronavirus, for those who are heroically working to serve others, for those who are suffering and have died, including Newburgh School Board Vice President Susan Prokosch who tragically lost her life this week.
COVID-19 Update
Mrs. Messing introduced this agenda item and invited the Administrators to provide an update. Mr. Xanthis, Mr. Bellarosa, and Ms. Serratore shared information on the latest updates from the County Health Department and the New York State Department of Education, and the measures the
District has taken to provide students with meaningful learning activities, breakfast and lunch for those in need, and securing childcare services for essential workers. Mr. Bellarosa provided detailed information on the agreement with the YMCA of Middletown for childcare services, which the Board will be asked to approve tonight. Mrs. Serratore elaborated on the District’s plans for remote learning as the schools remain closed. Mr. Xanthis shared that the Board of Regents will be meeting early next
week, and further guidance will be provided following that meeting.
The administrators responded to questions from the Board members.
Adoption of Resolution:
Approval of Agreement between Valley Central School District
and the YMCA of Middletown. Mrs. Messing introduced this Agenda item, referenced the resolution and proposed contract, and called for a motion.
Ms. Schwartz moved, Mr. Fitzgerald seconded that the resolution authorizing the contract between Valley Central School District and the YMCA of Middletown be adopted, as presented and as attached. Voting: YES: Unanimous [7:0]
ADJOURNMENT
Mrs. Messing called for a motion to adjourn the meeting.
Mr. Bond moved, Ms. Schwartz seconded that the meeting be adjourned. Voting YES: Unanimous [7:0]
Mrs. Messing thanked the Central Office staff and the entire Valley Central Family for making the necessary accommodations during the current State of Emergency due to COVID-19.
The meeting was adjourned at 5:27 p.m.


 

March 2020 Minutes

March 23, 2020

The regular meeting of the Board of Education was called to order at 5:00 p.m. by President Sarah Messing, via teleconference, in accordance with Governor Cuomo’s March 12, 2020 Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring inperson access to public meetings.
PRESENT: Mr. Bond, Mr. Fitzgerald, Ms. Lewis, Mrs. Messing, Mrs. Revoir, Ms. Schwartz and Mr. Wesenberg
ABSENT: None
Also Present: Mr. Xanthis, Mr. Bellarosa, Ms. Serratore, Mr. Conklin, Mr. Mohr, Ms. Behr and Ms. McGoldrick
Also Absent: Media (THR/WVT)
PLEDGE TO FLAG
Following the Pledge, Mrs. Messing called for a moment of silence for all those impacted by the Coronavirus, for all those who are suffering, for all those who are heroically working to serve others, and for Newburgh School Board Vice President Susan Prokosch who tragically lost her life this week.
Mrs. Messing made an announcement that due to the COVID-19 outbreak, and in accordance with Governor Cuomo’s March 12th Executive Order No. 202.1, which temporarily suspended those sections of the Open Meetings Law requiring in-person access to public meetings, tonight’s meeting is
being held via teleconference, recorded and streamed live on the District’s Facebook page. Audio from the meeting will be recorded and posted on the District website, and meeting minutes will be posted as soon as practical.
Mrs. Messing introduced those attending the meeting remotely. She thanked the administrators and staff who have worked so hard to coordinate the needs of the District during this unprecedented time.
CORRESPONDENCE/COMMENDATIONS
Mr. Xanthis and Mrs. Messing reviewed the attached listing of correspondence, commendations, and honorable mentions.
PROPOSED CONSENT AGENDA
Mrs. Messing introduced this Agenda item and asked if there were any items to be removed from the Proposed Consent Agenda for consideration separately. There were none. Mrs. Messing then called for a motion to approve the Consent Agenda.
Ms. Schwartz moved, Mr. Bond seconded that the following Consent Agenda be accepted and approved as listed and/or attached.
CONSIDERATION OF MINUTES
A. Regular Board Meeting Minutes dated 3/9/20

FINANCIAL REPORT
A. Acceptance of Treasurer’s Report for February
B. Acceptance of Expenditure Budget Status Report for February
C. Acceptance of Revenue Budget Status Report for February
D. Acceptance of Record of Claims for February
E. Acceptance of Cafeteria Profit and Loss Report for February
F. Acceptance of Investment Report for February
RECOMMENDATIONS OF CSE/CPSE FOR APPROVAL
A. Adoption of Resolution:
Suspension of Board Policy 2370 and Regulation 2370-R
Public Participation at Board Meetings
B. Approval of Agreement between Valley Central School District
and 12th Rock Sports
SUPERINTENDENT’S RECOMMENDATIONS
A. Acceptance of Resignations:
Noninstructional
Catherine Longo, Food Service Helper, p/t, Valley Central School District, effective March 9, 2020
Irene Finocchiaro-Brisee, Paraprofessional (1:1), p/t, East Coldenham Elementary School, effective March 23, 2020
Donna Stanley, Custodial Worker, Valley Central School District, for retirement
purposes, effective October 25, 2020
Kristin Javaheri, Food Service Helper, p/t, Valley Central School District, effective March 10, 2020
B. Approval of Appointments:
Instructional
Home Tutors, p/t, Valley Central School District, effective 2019 – 2020 School Year –
See Attached Listing
Noninstructional
Irene Finocchiaro-Brisee, Paraprofessional, p/t, Valley Central School District, effective March 24, 2020
Substitute Food Service Helper, p/t, Valley Central School District, effective 2019 – 2020 School Year – See Attached Listing
Voting: YES: Unanimous [7:0]
REPORTS
A. COVID-19 Update
Mrs. Messing introduced this agenda item and invited the Administrators to provide an update. Mr. Xanthis, Mr. Bellarosa and Ms. Serratore shared information on the latest updates from the County Health Department and the New York State Department of Education, and the measures the
District has taken to provide students with meaningful learning activities, breakfast and lunch for those in need, and help locating childcare for essential workers. Mr. Bellarosa thanked all the faculty, staff and volunteers that have helped in so many ways to provide help and support to the students and
families in the community. Board members also commented on the efforts of all those involved.
B. Health, Safety and Wellness Committee – March 10, 2020
Following introduction of this Agenda item, Mr. Fitzgerald provided a summary of topics discussed at the meeting, including a COVID-19 update.
C. Community Participation
Mrs. Messing introduced this Agenda item and invited the Board members to share what events they had attended or participated in recently. Board members commented on the Community Reader Day at Walden Elementary School and the High School/Middle School’s POPS Concert last week.
OLD BUSINESS
A. 2020-2021 Budget Presentation:
Superintendent’s Proposed Budget
Mrs. Messing introduced this Agenda item and referenced the proposed budget that was presented to the Board. She asked that Board members review the budget and forward any questions they may have so the District can provide that information.
Mr. Conklin noted that he is working with the District’s Communications Specialist to share the 2020-2021 budget information publicly.
B. Adoption of Resolution to Authorize a Special Proposition for Capital Project
Mrs. Messing introduced this Agenda item, referenced the resolution provided to the Board members, and called for a motion.
Mr. Bond moved, Mrs. Revoir seconded that the resolution authorizing the special proposition for the Capital Project be adopted, as presented and as attached. Voting: YES: Unanimous [7:0]
C. Adoption of Resolution:
Declaration of Walden Elementary School Roof Reconstruction
Project as a SEQRA Type II Action
Mrs. Messing introduced this Agenda item, referenced the resolution provided to the Board members, and called for a motion.
Mrs. Revoir moved, Ms. Lewis seconded that the resolution declaring the Walden Elementary School Roof Reconstruction Project as a SEQRA Type II action be adopted, as presented and as attached. Voting: YES: Unanimous [7:0]
D. Establishment of 2020 Annual Meeting Procedures (Revised)
1. Annual District Election and Budget Vote and
Public Hearing Resolution
Mrs. Messing introduced this Agenda item and referenced the resolution
establishing the 2020 District Election, Budget Vote and Public Hearing.
Mr. Bond moved, Mr. Fitzgerald seconded that the Board adopt the Valley Central School District Annual District Election and Budget Vote and Public Hearing Resolution, as attached.
A roll call vote showed:
Mr. Bond VOTING YES
Mr. Fitzgerald VOTING YES
Ms. Lewis VOTING YES
Mrs. Messing VOTING YES
Mrs. Revoir VOTING YES
Mrs. Schwartz VOTING YES
Mr. Wesenberg VOTING YES
The motion was declared duly adopted [7:0].
E. Adoption of Resolution:
1. Waiver of Conflict of Interest with Valley Central School District
and Orange-Ulster BOCES
Mrs. Messing introduced this Agenda item, referenced the attached resolution, and called for a motion. Mr. Bond moved, Mr. Fitzgerald seconded that the Board adopt the resolution waiving a potential conflict of interest between the Valley Central School District and Orange-Ulster BOCES regarding a legal opinion as to whether BOCES’ component school districts are obligated to pay BOCES for all contracted services. Voting: YES: Unanimous [7:0]
Ms. Lewis left the meeting at this time.

OTHER
Mrs. Messing called for a motion to amend the Agenda to include the consideration of a resolution to approve the appointment of an arbitrator to hear the appeal of a Title VI matter.
Mr. Bond moved, Mr. Fitzgerald seconded that the Agenda be amended to include the appointment of an arbitrator to hear the appeal of a Title VI matter. Voting YES: Unanimous [6:0]

OLD BUSINESS
F. Adoption of Resolution:
1. Appointment of Ira Lobel to Hear the Appeal of a Title VI
Investigation Determination
Mr. Bond moved, Mrs. Revoir seconded that the resolution appointing Ira Lobel to hear the appeal of a Title VI Investigation Determination be adopted, as presented and as attached. Voting YES: Unanimous [6:0]

ADJOURNMENT
Mrs. Messing called for a motion to adjourn the meeting.
Ms. Schwartz moved, Mr. Bond seconded that the meeting be adjourned. Voting YES: Unanimous [6:0]
Mrs. Messing thanked the Director of Technology for setting up tonight’s meeting by teleconference and the Central Office staff for making the necessary accommodations during the current State of Emergency due to COVID-19.
The meeting was adjourned at 6:06 p.m.